Project Information

Bid Title

Martin Theatre Management and Operations

Issuing Agency

City of Panama City

Location

Florida

Published Date

Apr 1, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

PC26-028

Original Source

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Bid Documents

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Project Description

Bid Number:	PC26-028
Bid Title:	Martin Theatre Management and Operations
Category:	Parks and Recreation Equipment, Services and Supplies
Status:	Open

Description: PUBLIC NOTICEREQUEST FOR PROPOSAL No. PC26-028MARTIN THEATRE MANAGEMENT AND OPERATIONS The City of Panama City, Florida (the “City”), a Florida municipal corporation located in Bay County, Florida (“City” or “Owner”), through the City’s Parks, Culture and Recreation Department seeks proposals from experienced and qualified operators (“Proposers”) to manage, staff, operate, and program the Martin Theatre. The scope of the project will include programming, maintenance, ticketing and customer relations, marketing, food and beverage, security, back-office operations, (the “Project”), as is more fully described in Section 2, “RFP Scope of Services” for the RFP documents. This is a turnkey opportunity for 200+ events/year in a renovated historic venue, leveraging Panama City's tourism (approximately 1M visitors/year) and collaborations with local festivals and marinas. This Request for Proposal (RFP) is issued pursuant to Section 287.057 of the Florida Statutes. All references to Florida Statutes, City of Panama City and Panama City codes, and other laws/regulations will be interpreted to include “as amended from time to time.” RFP documents may be obtained from the City’s Purchasing Division by email request to For security reasons, you must enable JavaScript to view this E-mail address. . Completed Proposals must be submitted to the City’s Purchasing Division, City Hall, located at 501 Harrison Avenue, Panama City, FL 32401, via the Bonfire Portal at https://panamacity.bonfirehub.com/portal/?tab=openOpportunities , by June 1, 2026, at 11:00 a.m. CT (“Proposal Submission Due Date and Time”). Any Proposal received after the Proposal Submission Due Date and Time or delivered to a different address, department, or location will not be considered. For questions regarding registering with the Bonfire Portal or for assistance with proposal submission, please contact the acquisition/bid specialist, Johnnie Gallegos, at For security reasons, you must enable JavaScript to view this E-mail address. . It is the sole responsibility of the Proposers to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the City’s webpage for updates through the issuance of addenda. Voluntary Pre-Proposal Meeting on Thursday, April 16, 2026, at 11:00 a.m. Central Time (CT) at the City Hall, Lower Level, Room 010 located at 501 Harrison Avenue, Panama City, FL 32401. The City’s Parks, Culture and Recreation Department scheduled a Voluntary Pre-Proposal Meeting on Wednesday, April 15, 2026, at 11:00 a.m. Central Time (CT) at the City Hall, Lower Level, Room 010 located at 501 Harrison Avenue, Panama City, FL 32401. Attendance is strongly encouraged but not required. At the discretion of the City, attendance may be offered by Video Conference. No proposal may be withdrawn for a period of sixty (60) days after the Proposal Submission Date. The City may accept the proposal of the responsive and responsible Proposer that best meets the needs of the City, taking into consideration, among other things, cost effectiveness, the financial responsibility of the Proposer, capability to perform the contract on a timely basis, previous satisfactory performance, and such other abilities of the Proposer that the City, in its sole discretion, determines will enable the bidder to perform effectively and efficiently. The City reserves the right to accept or reject any and all bids, proposals, competitive or otherwise, in whole or in part, to waive minor informalities in the solicitation documents, to obtain new bids, or to postpone the bid opening pursuant to the City’s purchasing policies as they may deem in the best interest of the City. The City reserves the right to accept any Proposals deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations, and/or technicalities in any Proposals, or to reject any or all Proposals and to re-advertise for new Proposals, in accordance with the applicable sections of the Florida Statutes, the City Charter and City Code, and this RFP. The responsibility for submitting a Proposal before the stated time and date is solely and strictly that of the Proposer. The City is not responsible for any delayed, late, lost, misdelivered, or non-delivered Proposals, no matter the cause. The City shall not be liable for any costs incurred by any proposer in connection with its response to this RFP. The City reserves the right to reject any and all proposals, to waive any informality in any bid, to solicit and re-advertise for new proposal submittals or to abandon the project in its entirety. PROPOSERS ARE ADVISED THAT PROPOSALS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS, EXPERIENCE, AND SUBMISSION REQUIREMENTS OF A REQUEST FOR QUALIFICATIONS (“RFP”), REQUEST FOR PROPOSALS (“RFP”), INVITATION TO BID (“ITB”), INVITATION FOR BI DS (“IFB”), INVITATION TO QUOTE ( “ITQ”), REQUESTS FOR LETTERS OF INTEREST (“RFLI”), AND REQUEST FOR SPONSORSHIPS (“RFS”) SHALL RESULT IN A NON-RESPONSIVE DETERMINATION. ONLY MINOR IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES CANNOT BE CURED BY THE PROPOSER, AND ARE NOT WAIVABLE BY THE CITY. This Advertisement is issued by: Owner: City of Panama City By: Keith Meyerl Title: Parks, Culture and Recreation Department Director Date: April 1, 2026 Publication Date/Time: 4/1/2026 8:00 AM Publication Information: Bay County Public Notices Website, FL Dept. of Management Services Closing Date/Time: 6/1/2026 11:00 AM Submittal Information: Bonfire Portal Bid Opening Information: City Hall, Room 010 Pre-bid Meeting: April 15, 2026, 11:00 AM CT Contact Person: Johnnie Gallegos purchasing@panamacity.gov Business Hours: Monday-Friday, 8AM-5PM CT Related Documents: RFP No. PC26-028 Martin Theatre Management and Operations - Public Notice-

Attachment Preview

PUBLIC NOTICE

REQUEST FOR PROPOSAL NUMBER: PC26-028

MARTIN THEATRE MANAGEMENT AND OPERATIONS

The City of Panama City, Florida (the “City”), a Florida municipal corporation located in Bay

County, Florida (“City” or “Owner”), through the City’s Parks, Culture and Recreation

Department seeks proposals from experienced and qualified operators (“Proposers”) to

manage, staff, operate, and program the Martin Theatre. The scope of the project will include

programming, maintenance, ticketing and customer relations, marketing, food and beverage,

security, back-office operations, (the “Project”), as is more fully described in Section 2, “RFP

Scope of Services” for the RFP documents. This is a turnkey opportunity for 200+ events/

year in a renovated historic venue, leveraging Panama City's tourism

(approximately 1M visitors/year) and collaborations with local festivals and marinas.

This Request for Proposal (RFP) is issued pursuant to Section 287.057 of the Florida Statutes.

All references to Florida Statutes, City of Panama City and Panama City codes, and other

laws/regulations will be interpreted to include “as amended from time to time.” RFP documents

may be obtained from the City’s Purchasing Division by email request to

purchasing@panamacity.gov.

Completed Proposals must be submitted to the City’s Purchasing Division, City Hall,

located at 501 Harrison Avenue, Panama City, FL 32401, via the Bonfire Portal at

https://panamacity.bonfirehub.com/portal/?tab=openOpportunities, by June 1, 2026, at

11:00 a.m. CT (“Proposal Submission Due Date and Time”). Any Proposal received after

the Proposal Submission Due Date and Time or delivered to a different address, department,

or location will not be considered. For questions regarding registering with the Bonfire Portal

or for assistance with proposal submission, please contact the acquisition/bid specialist,

Johnnie Gallegos, at purchasing@panamacity.gov.

It is the sole responsibility of the Proposers to ensure the receipt of all addenda. Therefore, it

is recommended that firms periodically check the City’s webpage for updates through the

issuance of addenda.

The City’s Parks, Culture and Recreation Department scheduled a Voluntary Pre-Proposal

Meeting on Wednesday, April 15, 2026, at 11:00 a.m. Central Time (CT) at the City Hall,

Lower Level, Room 010 located at 501 Harrison Avenue, Panama City, FL 32401.

Attendance is strongly encouraged but not required. At the discretion of the City, attendance

may be offered by Video Conference.

No proposal may be withdrawn for a period of sixty (60) days after the Proposal Submission

Date.

The City may accept the proposal of the responsive and responsible Proposer that best meets

the needs of the City, taking into consideration, among other things, cost effectiveness, the

financial responsibility of the Proposer, capability to perform the contract on a timely basis,

previous satisfactory performance, and such other abilities of the Proposer that the City, in its

sole discretion, determines will enable the bidder to perform effectively and efficiently.

The City reserves the right to accept or reject any and all bids, proposals, competitive

or otherwise, in whole or in part, to waive minor informalities in the solicitation

documents, to obtain new bids, or to postpone the bid opening pursuant to the City’s

purchasing policies as they may deem in the best interest of the City.

The City reserves the right to accept any Proposals deemed to be in the best interest of the

City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations,

and/or technicalities in any Proposals, or to reject any or all Proposals and to re-advertise for

new Proposals, in accordance with the applicable sections of the Florida Statutes, the City

Charter and City Code, and this RFP. The responsibility for submitting a Proposal before the

stated time and date is solely and strictly that of the Proposer. The City is not responsible for

any delayed, late, lost, misdelivered, or non-delivered Proposals, no matter the cause.

The City shall not be liable for any costs incurred by any proposer in connection with its

response to this RFP. The City reserves the right to reject any and all proposals, to waive any

informality in any bid, to solicit and re-advertise for new proposal submittals or to abandon the

project in its entirety.

PROPOSERS ARE ADVISED THAT PROPOSALS SUBMITTED WITH IRREGULARITIES,

DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM

QUALIFICATIONS, EXPERIENCE, AND SUBMISSION REQUIREMENTS OF A REQUEST

FOR QUALIFICATIONS (“RFP”), REQUEST FOR PROPOSALS (“RFP”), INVITATION TO

BID (“ITB”), INVITATION FOR BIDS (“IFB”), INVITATION TO QUOTE (“ITQ”), REQUESTS

FOR LETTERS OF INTEREST (“RFLI”), AND REQUEST FOR SPONSORSHIPS (“RFS”)

SHALL RESULT IN A NON-RESPONSIVE DETERMINATION. ONLY MINOR

IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE

TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE CITY. MATERIAL

IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES CANNOT BE CURED BY THE

PROPOSER, AND ARE NOT WAIVABLE BY THE CITY.

This Advertisement is issued by:

Owner: City of Panama City

By: Keith Meyerl

Title: Parks, Culture and Recreation Department Director

Date: April 1, 2026

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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