Project Information

Bid Title

REQUEST FOR PROPOSALS FOR TOW CONTRACTOR SERVICES FOR FREEWAY SERVICE PATROL BEATS 1-5: US101-1, US101-2, US101-3, SR118, SR126

Issuing Agency

Ventura County Transportation Commission

Location

California

Published Date

Sep 18, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

REQUEST FOR PROPOSALS FOR TOW CONTRACTOR SERVICES FOR FREEWAY SERVICE PATROL BEATS 1-5: US101-1, US101-2, US101-3, SR118, SR126

VCTC operates three existing FSP Patrol beats in partnership with Caltrans and California Highway Patrol. FSP provides roving tow trucks on portions of the highway system during peak traffic periods for rapid clearing of disabled vehicles and motorist assistance. The goals of the program are to provide congestion relief, reduce the incidence of secondary collisions, mitigate delay related vehicle emissions, and assist motorists stranded in dangerous situations on busy highways.

The Ventura County Transportation Commission (VCTC) seeks Proposals for Tow Contractor Services for Freeway Service Patrol (FSP) Beats 1-5:

1. Beat 1 (101-1) US 101 from Los Angeles County Line to Camarillo Springs Rd | Two (2) Primary Trucks (Wrecker & Service)
2. Beat 2 (101-2) US 101 from Camarillo Springs Rd to Oxnard Blvd | Two (2) Primary Trucks (Wrecker & Service)
3. Beat 3 (118-1) SR 118 from Los Angeles County Line to SR 23 | Two (2) Primary Trucks (Wrecker & Service)
4. Beat 4 (101-3): US 101 from Rice Ave to California St | Two (2) Primary Trucks (Wrecker & Service)
5. Beat 5 (126-1): SR 126 from US101 to Hallock Dr | One (1) Primary Service Truck

Release Date: September 5, 2025
Proposals Due: November 21, 2025 by 4:00 p.m.
Pre-Proposal Conference Virtual Meeting: Wednesday, September 24, 2025 at 1:00 p.m.

Proposers may join this Conference using the provided Microsoft Teams meeting link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDAzYzEzODAtYzVkZC00N2NjLWJhNGMtYjAzNTJhY2JmY2Fj%40thread.v2/0?context=%7b%22Tid%22%3a%221ec5c319-5969-4052-a210-d0671b3455ec%22%2c%22Oid%22%3a%2242b619db-d559-4937-a2d2-1b3caf9d9fc1%22%7d

Meeting ID: 284 101 125 715 3
Passcode: 9cf6iQ6v

OR Dial in by Phone: 1 469-676-9415 | Conference ID: 918 395 735#

DOWNLOAD RFP Beat 1: US101-1
DOWNLOAD RFP Beat 2: US101-2
DOWNLOAD RFP Beat 3: SR118-1
DOWNLOAD RFP Beat 4: US101-3
DOWNLOAD RFP Beat 5: SR126-1
DOWNLOAD FILLABLE FSP RFP PRICE FORMS (ATTACHMENT B)
DOWNLOAD 2026 FSP BEAT OVERVIEW MAP

Attachment Preview

September 5, 2025

REQUEST FOR PROPOSALS (RFP) for

FREEWAY SERVICE PATROL BEAT 1 (101-1)

KEY RFP DATES

RFP Issue Date:

Pre-Proposal Conference Virtual Meeting:

Question Submittal Deadline:

VCTC Responses to Questions Issued By:

Proposal Due Date & Time:

Tentative Site Interview :

VCTC Approval and Contract Award:

CHP Certified Drivers/Truck Inspected and

Approved By CHP No Later Than:

Service Shall Commence On:

Friday, September 5, 2025

Wednesday, September 24, 2025 at 1:00 p.m.

Wednesday, October 1, 2025 by 4:00 p.m.

Friday, October 10, 2025

Friday, November 21, 2025 by 4:00 p.m.

Monday, December 1 to Friday, December 12,

2025

Friday, January 2, 2026 at 9:00 a.m.

Monday, June 1, 2026

Wednesday, July 1 , 2026

All times listed in this RFP are Pacific Time.

PROPOSALS ARE DUE TO VCTC OFFICES BY NOVEMBER 21, 2025

751 E. DAILY DRIVE, SUITE 420, CAMARILLO, CA 93010

Questions? Contact Andrew Kent at (805) 642-1591 ext. 102 or FSP@goventura.org.

VCTC FSP Tow RFP September 2025

Page 1 of 59

TABLE OF CONTENTS

Cover Letter

I. Proposal Instructions

A. Introduction

B. Contact Information

C. Pre-Proposal Conference

D. Written Questions/Clarifications

E. Addenda

F. Contract Type

G. Informed Proposer

H. Conflict of Interest

I. Pre Contractual Expenses

J. Public Records Act

II. Proposal Submittal and Content

A. Proposal Cover Letter

B. Technical Information

C. Required Forms

D. Scope of Work and/or Contract Exceptions

III. Selection Process After Proposal Submittal

A. Acceptance of Proposals

B. Evaluation and Selection Criteria

C. Negotiations and Award

D. Basis for Protest

E. Debriefing

Attachments

Attachment A – FSP Scope of Work

Attachment B – Price Forms

Attachment C – VCTC Standard Contract

Attachment D – Reference Form

Attachment E – Certificate of Compliance with Insurance Requirements

Attachment F – Proposal Cover Letter Template

Attachment G – Contractor Representative Form

Attachment H – FSP Proposal Questionnaire

Attachment I – Non-Collusion Affidavit

Attachments Provided Under Separate Cover

Detailed Itemized Price Forms (Microsoft Excel Spreadsheet)

Standard Operating Practices, June 2020 (Adobe Acrobat PDF)

VCTC FSP Tow RFP September 2025

Page 2 of 59

September 5, 2025

SUBJECT: NOTICE OF REQUEST FOR PROPOSALS FOR “FREEWAY SERVICE

PATROL BEAT 1 (101-1)” (hereinafter referred to as “Project”)

The Ventura County Transportation Commission (VCTC), acting in its capacity as Ventura County’s Service

Authority for Freeway Emergencies (VC SAFE), invites proposals from qualified contractors to provide the

services as identified in this RFP.

Contractors intending to submit proposals should note the “Key RFP Dates” on the cover of this RFP. It is

VCTC’s intent, subject to approval by VCTC’s Awarding Authority, to have the selected contractor(s) under

contract by January 2, 2026, with the service commencing on Wednesday, July 1, 2026. VCTC will

evaluate proposals based on qualifications, prior experience with the same or similar type of services,

proposed staffing, the proposer’s understanding of the needs and requirements of the Project, cost and

price, and overall value to VCTC, as identified in this RFP. VCTC reserves the right to award multiple

contracts as a result of this RFP and reserves the right to award contracts for similar services outside of

this RFP process.

The RFP and all RFP schedule updates and addenda, together with other important information, are

available on VCTC’s website at: https://www.goventura.org/work-with-vctc/contracts/. The website is the

official means of notification to all prospective proposers. Proposers are requested to check the website

periodically, and no less frequently than weekly, for RFP schedule updates, addenda, and other information.

All proposers will be held accountable for compliance with all updates, addenda and other information

posted on the website. Please note that VCTC will not mail any addenda, schedule updates or other

information to any prospective proposer.

A Virtual Pre-Proposal Conference is scheduled for 1:00 p.m., Wednesday, September 24, 2025. This

conference is NOT an in-person Conference or meeting. Refer to Section I.C for information on how to

participate in this online Conference.

All questions related to this RFP must be put in writing and submitted to VCTC no later than 4:00 p.m., on

Wednesday, October 1, 2025. All questions must be clearly labeled, “Written Questions” and submitted

electronically to Andrew Kent at fsp@goventura.org. Questions received after the deadline may or may not

be responded to at the sole discretion of VCTC. Written responses to questions will be posted via written

addendum on VCTC’s website, at the above-mentioned link.

Proposals are due on or before 4:00 p.m., Friday, November 21, 2025.

Should VCTC elect to award contract(s) as a result of this RFP, the contractor(s) must comply with all

applicable laws and regulations, including but not limited to, equal opportunity laws and regulations. The

award of this contract is subject to the availability, appropriation and receipt of federal, State and/or local

funds sufficient to carry out the work identified in this RFP.

If awarded a contract to provide towing services, contractor(s) shall have 120 days after the contract is

executed in which to acquire the required equipment, have it inspected and certified by the California

Highway Patrol (CHP), hire and train Drivers and backup Drivers to meet CHP FSP Driver certification

requirements, and be operable by Monday June 1, 2026. Any proposer that cannot meet the 120-day

operational requirement shall not be awarded a contract.

VCTC FSP Tow RFP September 2025

Page 3 of 59

I. PROPOSAL INSTRUCTIONS

A. INTRODUCTION. Ventura County is a diverse coastal county with a population of approximately 850,000

residents, encompassing urban and rural areas. The Ventura County Transportation Commission

(VCTC) is a regional transportation planning agency committed to keeping Ventura County moving. By

working in close partnership with the cities and the County, the VCTC is ever mindful of maintaining the

character of Ventura County while prioritizing transportation investments.

VCTC is responsible for countywide transportation planning, programming transportation funds,

managing and providing transportation programs and services, delivering transportation projects, and

setting transportation priorities.

VCTC, acting in its capacity as Ventura County’s Service Authority for Freeway Emergencies (VC

SAFE), is soliciting proposals from qualified contractors (“proposers”) to provide VCTC with Freeway

Service Patrol (FSP) Services (“Project” or “Work”). VCTC has entered into a Memorandum of

Understanding with the California Department of Transportation (Caltrans) and the California Highway

Patrol (CHP) to operate FSP for traffic mitigation, motorist and public safety, as well as air quality

improvement within Ventura County. Throughout this RFP, VCTC and VC SAFE are used

interchangeably.

Section 21718 (a) of the California Vehicle Code authorizes the CHP to be responsible for FSP for the

purpose of rapid removal of impediments to traffic. Section 91 of the California Streets and Highways

Code states that Caltrans has the responsibility to improve and maintain the state highways, as well as

the responsibility for traffic management and removing highway impediments.

The FSP consists of a fleet of tow trucks that continuously patrols along designated Ventura County

freeways for the purpose of assisting motorists with their disabled vehicles during peak periods of

congestion. The designated portion of highway that the fleet patrols up and down is referred to as a

“Beat”. VCTC currently operates three (3) existing FSP Beats on Ventura County highways:

• Beat 1: 10.5 miles along U.S.-101, from Ventura/Los Angeles County line to Camarillo Springs

Rd;

• Beat 2: 11.9 miles along U.S.-101, from Camarillo Springs Road to Oxnard Blzd; and

• Beat 3: 14.2 miles along CA-118, from CA-23 to Ventura/Los Angeles County line (Rocky Peak).

Through this procurement, VCTC will hire a contractor to operate FSP Beat 101-1:

• Beat 101-1: 10.5 miles along U.S.-101, from Ventura/Los Angeles County line to Camarillo

Springs Rd

Upon VCTC executing contract(s) and issuing a Notice to Proceed, contractor(s) shall have 120

calendar days in which to become operable. Contractor(s) shall have the appropriate number of primary

and back-up trucks ready for equipment installation and CHP inspection no later than Monday June 1,

2026. Any contractor who cannot demonstrate to VCTC’s satisfaction that it can meet the above-

mentioned requirements will not be awarded a contract.

Proposers are encouraged to thoroughly review the minimum firm/tow truck operator qualifications

as outlined in Section II.B. If your firm does not meet these minimum requirements, DO NOT SUBMIT

A PROPOSAL. If the proposer is unsure, please contact VCTC.

B. CONTACT INFORMATION. All related RFP contacts or questions shall be directed in writing to:

Andrew Kent, FSP Program Analyst

(805) 642-1591, X102

fsp@goventura.org

Proposers, nor anyone representing the proposer, are cautioned NOT to discuss this RFP with any

VCTC Commissioner, official, or employee (apart from the FSP Analyst identified above), nor are they

to discuss this RFP with any consultant or contractor engaged by VCTC. Violation of this prohibition

may result in proposer’s disqualification.

VCTC FSP Tow RFP September 2025

Page 4 of 59

C. PRE-PROPOSAL CONFERENCE. A non-mandatory, virtual Pre-Proposal Conference is scheduled

for 1:00 p.m., Wednesday, September 24, 2025. This Conference is NOT an in-person meeting.

Proposers may join this Conference using the provided Microsoft Teams meeting link:

https://teams.microsoft.com/l/meetup-

join/19%3ameeting_MDAzYzEzODAtYzVkZC00N2NjLWJhNGMtYjAzNTJhY2JmY2Fj%40thread.v

2/0?context=%7b%22Tid%22%3a%221ec5c319-5969-4052-a210-

d0671b3455ec%22%2c%22Oid%22%3a%2242b619db-d559-4937-a2d2-1b3caf9d9fc1%22%7d

Meeting ID: 284 101 125 715 3

Passcode: 9cf6iQ6v

OR Dial in by Phone: 1 469-676-9415 | Conference ID: 918 395 735#

Attendance at this Pre-Proposal Conference is encouraged but not mandatory and no proposer will be

disqualified for failure to attend. However, all proposers will be held accountable for any addenda issued

related to information and instructions given at the Pre-Proposal Conference. Upon completion, the Pre-

Proposal Conference summary and Addenda will be posted on VCTC’s website at:

https://www.goventura.org/work-with-vctc/contracts/.

D. WRITTEN QUESTIONS/CLARIFICATIONS. All questions and or clarifications to this RFP, including

questions that could not be specifically addressed at the Pre-Proposal Conference, must be put in

writing and submitted via email to fsp@goventura.org, and must be received by VCTC no later than

4:00 p.m. on Wednesday, October 1, 2025. Questions received after the date and time specified may

or may not be responded to, at the sole discretion of VCTC. All questions/clarifications must be

transmitted via email, and clearly labeled in the subject line: “Written Questions for FSP RFP”. VCTC is

not responsible for failure to respond to questions that are not appropriately marked. VCTC’s responses

to the questions received by the date and time identified herein will be posted on VCTC’s website by

Friday, October 10, 2025 at https://www.goventura.org/work-with-vctc/contracts/.

E. ADDENDA. Any changes to this RFP will be made by written addendum and posted on VCTC’s website.

VCTC will not be bound to any modifications to or deviations from the requirements set forth in this RFP

as a result of any oral discussions and/or instructions. Proposers shall acknowledge any addenda in

their proposal.

F. CONTRACT TYPE. VCTC intends to award one or more, time and materials/fixed rate contract(s),

based upon proposers’ rates in Attachment B: Price Forms. Any work provided by the selected

contractor that is not specifically covered by the contract will not be reimbursed. The contract term or

period of performance shall be for a three-year base period, with one two-year option to extend the

agreement for a total period of performance of up to five (5) years. The option term may be exercised

by VCTC, at its sole discretion, with prior written notice to the contractor. Refer to Attachment C: VCTC

Standard Contract, for additional detailed information.

G. INFORMED PROPOSER. Proposers shall review Attachment A: Scope of Work, Attachment B: Price

Forms, and Attachment C: VCTC Standard Contract, for a complete understanding of the terms and

conditions of this RFP, as well as the conditions, requirements, and Scope of Work (SOW) before

submitting any proposal. Failure to do so will be at the proposer’s own risk. By submitting a proposal,

the proposer represents that it is legally qualified and fully capable of performing quality work to achieve

VCTC’s objectives and comply with all requirements identified in this RFP and any and all schedule

updates, addenda and other information and instructions posted on VCTC’s website or provided in the

Pre-Proposal Conference as set forth above. By submitting a proposal, each proposer represents that

it will comply with:

1. The Fair Employment and Housing Act, relating to non-discrimination, (California Government

Code Sections 12d0 et seq.);

VCTC FSP Tow RFP September 2025

Page 5 of 59

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 561612Security Guards and Patrol Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.