Project Information

Bid Title

RFQ DESIGN SERVICES FOR SHERIFF'S OFFICE FACILITIES EXPANSION

Issuing Agency

New Hanover County

Location

North Carolina

Published Date

Jan 27, 2026

Closing Date

Feb 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0268

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0268
Bid Title:	RFQ DESIGN SERVICES FOR SHERIFF'S OFFICE FACILITIES EXPANSION
Category:	Finance
Status:	Open
Bid Recipient:	KEVIN CAISON, FACILITIES PROJECT MANAGER

Description: NEW HANOVER COUNTY REQUEST FOR QUALIFICATIONS DESIGN SERVICES SHERIFF’S OFFICE FACILITIES EXPANSION RFQ 26-0268 New Hanover County is soliciting qualifications from interested firms to provide complete design services for expanding the capacity of the existing New Hanover County Sheriff’s Office Detention Center, adding a facility for Animal Services, and adding a Backup 911 call center. This project will be completed in phases: Phase 1 – Space Needs Assessment, Concept Plan, & Budget Estimate Evaluation of existing conditions Working with the end users to determine the needs Developing a concept plan for the project(s) Developing a budget estimate for each part of the project Determine an estimated timeline for each project Phase 2 – Full and complete design services Includes Architectural, Structural, Mechanical, Electrical, Plumbing, Interior design, signage, site work, utilities, construction administration, assisting with permitting with AHJs and utility providers Anticipated delivery method is Construction Manager @ Risk (CM@R) Includes participating in selection and working with CM@R Submit Statements of Qualifications by mail to: New Hanover County Attn: Kevin Caison, Facilities Project Manager 200 Division Drive Wilmington, North Carolina 28401 The deadline for receipt of Statements of Qualifications is 5:00 P.M. EST, Tuesday, January 27, 2026. Submitted Statements of Qualifications are not subject to public inspection until a contract is awarded and executed. Statements of Qualifications will be evaluated, and firms may be contacted for interviews to be conducted by phone or in person. Instructions for submitting Statements of Qualifications and complete requirements can be obtained by clicking "RELATED DOCUMENTS" at the bottom of the page. New Hanover County reserves the right to accept or reject any or all Statements of Qualifications and to make the award which will be most advantageous to the County. Released: Tuesday, January 6, 2026 Publication Date/Time: 1/6/2026 3:30 AM Publication Information: https://www.nhcgov.com/bids.aspx Closing Date/Time: 2/3/2026 5:00 PM Submittal Information: MAIL TO: KEVIN CAISON, 200 DIVISION DRIVE, WILMINGTON, NC 28401 Bid Opening Information: NO PUBLIC BID OPENING Related Documents: RFQ 26-0268 PDF RFQ 26-0268 Addendum 1 RFQ 26-0268 Addendum 2

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NEW HANOVER COUNTY

REQUEST FOR QUALIFICATIONS DESIGN SERVICES

SHERIFF’S OFFICE FACILITIES EXPANSION

RFQ # 26-0268

COUNTY COMMISSIONERS

LEANN PIERCE, CHAIR

DANE SCALISE, VICE-CHAIR

BILL RIVENBARK

STEPHANIE WALKER

ROB ZAPPLE

CHRIS COUDRIET, COUNTY MANAGER

Section 1 Advertisement

NEW HANOVER COUNTY

REQUEST FOR QUALIFICATIONS DESIGN SERVICES

SHERIFF’S OFFICE FACILITIES EXPANSION

RFQ 26-0268

New Hanover County is soliciting qualifications from interested firms to provide complete

design services for expanding the capacity of the existing New Hanover County Sheriff’s Office

Detention Center, adding a facility for Animal Services, and adding a Backup 911 call center. This project

will be completed in phases:

 Phase 1 – Space Needs Assessment, Concept Plan, & Budget Estimate

o Evaluation of existing conditions

o Working with the end users to determine the needs

o Developing a concept plan for the project(s)

o Developing a budget estimate for each part of the project

o Determine an estimated timeline for each project

 Phase 2 – Full and complete design services

o Includes Architectural, Structural, Mechanical, Electrical, Plumbing, Interior

design, signage, site work, utilities, construction administration, assisting with

permitting with AHJs and utility providers

o Anticipated delivery method is Construction Manager @ Risk (CM@R)

o Includes participating in selection and working with CM@R

Submit Statements of Qualifications by mail to:

New Hanover County

Attn: Kevin Caison, Facilities Project Manager

200 Division Drive, Wilmington,

North Carolina 28401

The deadline for receipt of Statements of Qualifications is 5:00 P.M. EST, Tuesday, January

27, 2026.

Submitted Statements of Qualifications are not subject to public inspection until a contract is

awarded and executed. Statements of Qualifications will be evaluated, and firms may be contacted

for interviews to be conducted by phone or in person.

Instructions for submitting Statements of Qualifications and complete requirements and

information may be obtained by visiting the County’s website at: www.nhcgov.com/bids.aspx

New Hanover County reserves the right to accept or reject any or all Statements of

Qualifications and to make the award which will be most advantageous to the County.

Released: Tuesday, January 6, 2026

Page 2 of 11

Section 2 Instructions

2.1 Schedule

Advertisement

Tuesday January 6, 2026

Deadline for Questions

(Questions may be submitted

from the release date until the

deadline for questions)

Tuesday January 20, 2026 by 5:00 PM,

EST Answers to all questions will be

posted as an addendum on January 22,

2026 by 5:00 PM

Deadline for Receipt of

Statements of Qualifications

Tuesday January 27, 2026 by 5:00 PM,

EST

New Hanover County

Attn: Kevin Caison, Facilities Project Manager

200 Division Drive,

Wilmington, North Carolina 28401

2.2 Statement of Qualifications Instructions

2.2.1 Submit your Statement of Qualifications in a sealed envelope properly marked “RFQ# 26-

0268 NHC SHERIFF’S OFFICE EXPANSION” and addressed to the County at the

following address:

New Hanover County

Attn: Kevin Caison, Facilities Project Manager

200 Division Drive, Wilmington, North Carolina

28401

Firms submitting their qualifications statements are asked to submit five (5) copies of the

complete statement of qualifications along with one (1) electronic copy on USB.

Clearly indicate the firm’s name, address, email and phone number on the first page of

the Statement of Qualifications (SOQ).

The successful firm must have the capability of receiving and submitting all

documents in an electronic format. Also, the successful firm must have Internet

access for browsing and receipt of electronic documents via email.

2.2.2 Statements of Qualifications received after the time and date for closing will not be

considered.

2.2.3 Submitted Statements of Qualifications are not subject to public inspection until a

contract is awarded and executed.

Page 3 of 11

Section 2 Instructions

2.2.4 After the release date, all communications between the County and prospective

respondents regarding this RFQ shall be in writing. Any inquires, requests for

interpretation, technical questions, clarification, or additional information shall be

directed to Kevin Caison, Senior Facilities Project Manager by emailing

kcaison@nhcgov.com. Questions and responses will be compiled and shared with all

interested Respondents known to the County and posted as an addendum. All

questions shall be received no later than Tuesday January 20, 2026 by 5:00 PM,

EST.

Respondents may not have communications, verbal or otherwise, concerning this RFQ

with any personnel or boards from New Hanover County, other than the person listed

in this section. If any vendor attempts any unauthorized communication, the proposal

will be rejected.

All Respondents who intend to submit a Statement of Qualification on this project

should send an email to kcaison@nhcgov.com including pertinent contact information.

This will ensure that you receive all addenda issued for this RFQ; if applicable.

Any changes to the qualification request will be issued by addenda and sent by email

to all proposers that have notified the County of their intent to submit a Qualification

Package. The addenda will also be posted on the County’s website at

https://www.nhcgov.com/bids.aspx

Verbal information obtained otherwise will not be considered in the awarding of the

proposal. It is the proposer’s responsibility to review and ensure that their proposal

complies with any guidance provided in the addenda.

2.2.5 New Hanover County reserves the right to allow or disallow minor deviations or

technicalities should the County deem it to be in the best interest of the County. New

Hanover County shall be the sole judge of what is to be considered a minor deviation

or technicality.

2.2.6 Statements of Qualifications will be evaluated, and oral interviews may be requested as

part of the evaluation process. If interviews are conducted, the County will contact

Respondents by email to schedule.

2.2.7 The selected firm shall maintain insurance as outlined in the attached draft

contract.

2.2.8 All costs, including travel and expenses, incurred in the preparation of this

Qualification Statement will be borne solely by the proposing Respondent.

2.2.9 No agreements with any selected Respondent shall be binding until a contract is

signed and executed by the authorized County official and authorized

representatives of the vendor.

Page 4 of 11

Section 2 Instructions

2.2.10 It is the policy of New Hanover County that minority businesses, as defined by

NCGS 143-128 have maximum opportunity to participate in the performance

of contracts and subcontracts funded in whole or in part with public funds. The

County has established a verifiable goal of ten percent (10%) participation in

the total value of the work.

2.2.11 Pursuant to S.L. 2015-294, Respondents shall fully comply with the U. S.

Department of Homeland Security employee legal status E-Verify

requirements for itself and all its subcontractors.

2.2.12 Trade Secret Confidentiality

Upon receipt of your Qualification Statement by New Hanover County, your

submittal is considered a public record except for material which qualifies as

"trade secret" under N.C. General Statute 132-1.2. After opening, your

submittal will be provided to County staff and others who participate in the

evaluation process, and to members of the general public who submit public

records requests.

To properly designate material as trade secret under these circumstances, each

Respondent must take the following precautions: (a) any trade secrets submitted by a

Respondent must be submitted in a separate, sealed envelope marked "Trade Secret -

Confidential and Proprietary Information - Do Not Disclose Except for the Purpose of

Evaluating This PROPOSAL," and (b) the same trade secret/confidentiality

designation must be stamped on each page of the trade secret materials contained in

the envelope.

Do not attempt to designate your entire Qualification Statement as a trade secret,

and do not attempt to designate pricing information as a trade secret. Doing so

will result in your submittal being disqualified.

In submitting a Statement of Qualification, each Respondent agrees that the County

may reveal any trade secret materials contained in such response to all County staff

and County officials involved in the selection process, and to any outside consultant or

other third parties who assist the County in the selection process. Furthermore, each

Respondent agrees to indemnify and hold harmless the County and each of its officers,

employees, and agents from all costs, damages, and expenses incurred in connection

with refusing to disclose any material, which the Respondent has designated as a trade

secret.

2.2.13 Certificate of Authority

Subject to several statutory exceptions, a business entity incorporated or organized in

a state other than North Carolina must obtain a certificate of authority from the North

Carolina Secretary of State prior to transacting Business in the State. See G.S. 55-15-

01(a) (business corporations); G.S. 55A-15-01(a) (nonprofit corporations); G.S. 57D-

7-01(a) (limited liability companies); G.S. 59-902(a) (limited partnerships); G.S. 59-

Page 5 of 11

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 561210Facilities Support Services

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