Project Information

Bid Title

FHH Stadium Concession Stand Roof Replacement

Issuing Agency

Francis Howell School District

Location

Missouri

Published Date

Nov 12, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

FHH Stadium Concession Stand Roof Replacement

• Opened: November 12, 2025
• Mandatory Pre-Bid: November 24, 2025, at 10:00 a.m. at Francis Howell High School
• Closes: December 3, 2025, at 10:00 a.m.

Attachment Preview

NOTICE

Francis Howell R-III School District

Request for Proposal

FHH Stadium Concession Stand Roof Replacement

ISSUE DATE: November 12, 2025

RETURN RESPONSE NO LATER THAN:

December 3, 2025 @ 10:00 a.m., CST

Public Bid Opening December 3, 2025 @ 10:00 a.m. CST

801 Corporate Centre Drive, O’Fallon, MO 63368

MANDATORY PRE–BID MEETING:

November 24, 2025 @ 10:00 a.m. CST

A mandatory pre-bid meeting will be held at Francis Howell High School Football Stadium, 7001

Highway 94 South, St. Charles, MO 63304 . Attendance at this meeting is required for all bidders; no

follow-up site visits will be allowed to minimize disruption to school operations.

RETURN RESPONSE AND ADDENDA TO:

Francis Howell R-III School District

ATTN: Mr. Matthew Bollwerk, Purchasing Manager

801 Corporate Centre Drive

O’Fallon, MO 63368

TABLE OF CONTENTS

Certification Form

Sections:

1)​ Introduction

2)​ Project Overview

3)​ Scope of Services

4)​ Contractor Requirements

5)​ Timeline for Process

6)​ Selection Criteria

7)​ Proposal Requirements

8)​ Selection Process

Attachments

1)​ Company Identification

2)​ References and Experience

3)​ Federal Work Authorization Program

(E-Verify) Addendum

4)​ Federal work Authorization Program Affidavit

5)​ Felony Conviction Notification

General Terms and Conditions

Francis Howell R-III School District

Request for Proposal

FHH Stadium Concession Stand Roof Replacement

CERTIFICATION FORM

The Francis Howell R-III School District will accept sealed proposals for the shingle roof replacement of

the stadium concession stand as described in the attached request. Qualified organizations (Respondents)

are required to submit one (1) physical copy as described herein.

PROPOSALS SHALL BE LABELED AND ADDRESSED AS FOLLOWS:

SEALED PROPOSAL-FHH STADIUM CONCESSION STAND ROOF REPLACEMENT

Mr. Matthew Bollwerk, Purchasing Manager

Francis Howell R-III School District

801 Corporate Centre Drive

O’Fallon, MO 63368

The Respondent hereby declares understanding, agreement and certification of compliance to provide the

items and/or services, in accordance with all terms and conditions, requirements and specifications of the

original Request for Proposal (RFP), General Terms and Conditions, and as modified by any addenda

thereto. Respondent is required to complete, sign and return this form with the proposal.

SIGNATURE REQUIRED

Authorized Signature

Printed Name

Company Name

Mailing Address

City, State, Zip

Mobile Phone #:

Date

Title

E-Mail Address

Page 2

Section 1.0 - Introduction

The Francis Howell School District is the top-rated school district in St. Charles County and 13th in the

state, as ranked by Niche.com. Encompassing more than 150 square miles in the southeast corner of St.

Charles County, the District empowers students to be lifelong learners prepared for the future. Currently

the District serves over 17,000 students and employs over 2,200 people, over 23 campuses. Additional

detailed information about the District may be found at www.fhsdschools.org

Section 2.0 – Project Overview

The Facilities and Operations Department of the Francis Howell School District (District) is seeking

proposals from qualified roofing contractors to remove and replace the existing shingle roof on the

stadium concession stand at Francis Howell High School. The project scope includes removal of existing

roofing materials, installation of new architectural, impact-resistant shingles, replacement of flashing and

vents as specified, and compliance with all applicable building codes and safety standards.

Section 3.0 – Scope of Work

The selected contractor shall provide all labor, materials, equipment, supervision, and disposal necessary

to complete the project as outlined below:

●​ Removal and proper disposal of existing roof shingles and underlayment.

●​ Inspection of existing roof decking.

●​ Replacement of damaged plywood sheathing as necessary. (see Section 4 for unit pricing).

●​ Installation of new architectural, impact-resistant asphalt shingles.

●​ Installation of new ice and water shield, underlayment, and appropriate drip edge.

●​ Flashing of all plumbing vent pipes with lead vent pipe flashing.

●​ Removal and replacement of all other roof vents with like vents.

●​ Installation of new ridge caps, sealants, and accessories per manufacturer’s specifications.

●​ Work to be completed during normal business hours.

●​ The project must be substantially complete by January 5, 2026.

Section 4.0 - Pricing

Proposers shall provide a detailed cost breakdown including:

●​ Total project cost for roof removal and replacement.

●​ Unit cost per sheet of replacement plywood if required: $______ per 4’x8’ sheet.

●​ Any additional costs for materials, permits, or disposal fees.

All pricing shall be firm for the duration of the project.

Section 5.0 - Contractor Requirements

●​ All workers must undergo a background check prior to working on site.

●​ Contractor must adhere to prevailing wage requirements.

●​ Contractor must be properly licensed and insured.

Page 3

Section 6.0 – Timeline for Process

The timeline listed below is the District’s estimation of time required to complete the process. All efforts

shall be made to abide by this schedule; however, changes may occur if necessary.

​

​

Request for Proposals issued​ ​

​

November 12, 2025

​

Pre-Bid Meeting​ ​

​

​

November 24, 10:00 a.m. CST

​

Bidder Questions due to District​ ​

November 24, 2025

​

Response to Questions​

​

​

November 25, 2025

​

Proposals Due​​

​

​

​

December 3, 10:00 a.m. CST

​

Recommendation to Board​ ​

​

December 11, 2025

​

Notice to Proceed​ ​

​

​

December 12, 2025

Section 7.0 – Proposal Evaluation Criteria

Proposals will be evaluated by the District and designated staff. The following will serve as the basic

criteria for the selection.

1.​ Offeror's demonstration of a complete understanding of the District’s requirements and needs.

2.​ The qualifications and experience of the Company

3.​ The Proposed timeline for project completion.

4.​ Evaluation of past performance, references, interviews, presentations, etc.

5.​ The total cost of the services offered to the District

Section 8.0 – Proposal Requirements

1.​ The Certification Form must be completed and included.

2.​ Proposed timeline for project completion.

3.​ Cost breakdown by center and total project bid amount.

4.​ The Company shall complete Attachment 1, Company Identification Form.

5.​ The Company shall complete Attachment 2A and 2B, providing the District a listing of all similar

projects completed within the last five years. The Company shall additionally provide the District a

listing of all public school clients that have discontinued service from the Company in the past five

years due to poor performance or non-performance.

6.​ The Company shall complete Attachment 3, Federal Work Authorization Program Addendum.

7.​ The Company shall complete Attachment 4, Federal Work Authorization Program Affidavit.

8.​ The Company shall complete Attachment 5, Felony Conviction Notification.

Page 4

9.​ The Company shall provide proof of Registration with the Missouri Secretary of State.

Section 9.0 – Selection Process

After evaluating all Proposals properly submitted, the District staff responsible for the evaluation will

make a recommendation for selection to the District’s Board of Education. The Board of Education shall

make the final selection of the Company that will provide the services. However, no contract shall be

formed and the District shall not be bound to any selection until such time as a final, written contract with

the selected Company is approved by the Board of Education. The District reserves the right to negotiate

the contract terms with the Company that will be recommended to, or that is selected by, the Board of

Education. The District further reserves the right to reject any and all Proposals and to waive any

"informalities" in the Proposals received whenever such selection, rejection, or waiver is in its best

interest. All Proposal documents become public record once a negotiated contract has been executed.

Page 5

Commodity Codes

• NAICS 238160Roofing Contractors

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