Project Information

Bid Title

Tax Foreclosure Title Search Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Dec 15, 2025

Closing Date

Dec 23, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-0085

Original Source

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
25-0085	12/23/2025 1:45:00 PM	Tax Foreclosure Title Search Services	RFP Addendum #1 Addendum #2

Attachment Preview

REQUEST FOR PROPOSAL

RFP #25-0085

TAX FORECLOSURE TITLE SEARCH SERVICES

November 4, 2025

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide tax foreclosure title

search services. If your firm is interested in submitting a response, please do so in accordance with the instructions

contained within the attached Request for Proposal. Responses are due no later than 1:45 pm CST, December 16, 2025.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Tammy Culley

Purchasing Agent

TC/ch

RFP # 25-0085

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Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

Appendix A

RFP # 25-0085

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I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

This contract will serve the county’s Title Search needs as they primarily relate to Tax Foreclosure proceedings. However,

this contract may be used by any department for any purpose that falls within the defined Scope of Work. In addition, the

county may choose to bid or issue RFPs for like services based on specific project needs, budget, etc.

In 2024, the county requested 891 searches divided into six (6) cases and conducted one (1) Sheriff’s Office sale related to

the Tax Foreclosure proceedings. The county will generally request title reports for parcels to be included in the upcoming

Tax Foreclosure proceedings in the third quarter of each year. The requests will be made in two (2) installments, the timing

of which is dependent on the tax sale schedule (May - August). The average installment includes approximately 350 - 375

parcels.

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide tax foreclosure title

search services. The following objectives have been identified for this contract:

1. Acquire tax foreclosure title search services meeting the parameters, conditions and mandatory requirements

presented in the document.

2. Establish contract pricing with the vendor that has the best proven “track-record” in performance, service and

customer satisfaction.

3. Acquire tax foreclosure title search services with the most advantageous overall cost to the county.

RFP # 25-0085

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IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Tammy Culley

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, December 16, 2025. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

During the first full week of October, the county will provide to the successful vendor a list of all properties for which title

work is needed. For each parcel identified, the county will include a pin number, a geo-code number, and named owner

during the first full week of September. Successful vendor shall:

1. Complete all title work in an accurate and correct manner and deliver Certificates of Title to the designated county

counsel, in accordance with the timeline designated in writing by the county’s Counsel. The timeline will be

based on the tax sale cycle. The successful vendor must complete title work on the first installment within 60 days

of delivery of the list of properties. Thereafter, each additional installment must be completed in 30 day intervals.

2. Provide the county with one (1) original and one (1) copy of a properly certified Certificate of Title covering the

subject properties at the completion of work. Any information obtained concerning Buildings on Leased Ground

(BLG) may not be information “of record,” and a statement should be included that such information is a vendor’s

note only.

3. The county will provide the successful vendor with an Excel spreadsheet containing specific information from

county Tax Rolls for each parcel, including parcel pin number, owner of record, geo-code, Tax Roll (mailing)

address, legal description, common address (if known), and information on past due taxes. Successful vendor

shall use this spreadsheet and add the additional information set forth below in the “Information Required for

Completion of Services” section.

4. Ensure that if the search reveals evidence of an incorrect or questionable legal description and/or ownership of

property as shown on current county Tax Rolls, the successful vendor will “flag” the certificate and provide

findings with film/page number or book/page number and a short statement of explanation.

RFP # 25-0085

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5. Be liable to county for all errors and omissions in the title work and agree to indemnify and hold the county

harmless for any damages arising from the successful vendor’s errors or omissions. Vendor shall ensure that if

needed corrections are found or deemed necessary by the county, the successful vendor will provide a corrected

certificate at no additional cost to the county.

6. Provide, for purposes of notice, current addresses for all owners, heirs, lien-holders and any party having or

claiming an interest in the property. Search must be documented and include a minimum of three (3) types of

outlets not including address on file from county Tax Roll.

7. In the event parcels have been annexed and retain an old property pin number in addition to the reassigned pin

number, the parties agree that vendor shall be paid a fee of one and one-half (1 ½) times the normal per parcel title

certificate fee for the certification of that parcel.

The Certificate of Title made and provided to the county by the vendor will not purport to be an examination of all

instruments and proceedings in the chain of title to the subject properties; that such certificates will not be a guarantee of

title and that the vendor making such certificates will not be liable for defects in the title to the subject properties.

Information Required for Completion of Services

Upon receipt of the Excel spreadsheet containing information relevant to each parcel for which title work is needed, the

successful vendor shall insert into the spreadsheet the information listed below. An example of spreadsheet entries is

attached as Appendix B. Your response should include, but is not necessarily limited to, the following:

1. The name(s) and current or last known address(es), including mailing address if different from a residence

address, of all property owners, heirs, trustees, administrators, executors, lien-holders, and to the extent actually

known, any party having or claiming to have any interest in the property.

2. The name(s) and current or last known address(es), if available, of any person who may potentially hold a

remainder, reversionary, contingent or beneficial interest in the subject property. This includes identification of

individuals who hold a future interest by way of a transfer on death deed, or other contingent interest, regardless

of whether that interest has vested.

3. The name(s) and current or last known address(es), if available, of any person identified as a beneficiary in a

Transfer on Death Deed (TODD) or equivalent instrument.

4. The title, case number, nature of case and all counsel of record in any state or federal action whereby (1) title to

the subject real property is or may be affected or (2) a judgment lien is or may be created which affects the subject

real property. The name(s) and current addresses, including mailing address if different from a residence address,

of all plaintiffs and defendants in each such action, and all counsel entered on their behalf.

5. Any mortgages, judgments, suits pending, executions, lis pendens, mechanics’ liens, tax liens and bankruptcy

proceedings affecting the subject property or the grantee of the last conveyance purporting to transfer title to the

subject property. The record of bankruptcy proceedings will include the bankruptcy case number, the names of the

petitioner(s) and the trustees.

6. All probate actions, identified by title and case number, for any owner or individual with an interest in the subject

property. Identify all counsel of record who either initiated the original probate proceedings or who have entered

an appearance in the probate proceedings.

7. For those properties designated BLG in county records, the name(s) of the land owner(s), any lease of record and

the key number(s) of the land(s) on which the building is situated. The County Appraiser will provide information

on BLG, including cross-referencing as to the land key number.

In way of further explanation, except as may be specifically described in this section, the information to be provided is

substantially similar to that set forth in certificates of title used by attorneys to foreclose a mortgage or mechanics’ lien.

RFP # 25-0085

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Commodity Codes

• NAICS 541191Title Abstract and Settlement Offices

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