Project Information

Bid Title

2026 Stump Grinding RFP

Issuing Agency

City of Grand Haven

Location

Michigan

Published Date

Apr 22, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

April 22, 2026

2026 Stump Grinding RFP

Bids need to be received by 10:15 a.m. on Wednesday, May 6, 2026.

PDF File
2026 Stump Grinding RFP Packet

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CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

Department of Public Works

April 22, 2026

NOTICE TO BIDDERS

REQUEST FOR PROPOSALS

It is the intent of the City of Grand Haven to receive bids for Stump Removal for the City of Grand Haven.

Sealed proposals must be received by the City of Grand Haven, 519 Washington Avenue, Grand Haven,

Michigan, 49417, ATTN: Ms. Maria Boersma, City Clerk, before 10:15 a.m. local time, Wednesday, May,

6, 2026, at which time the proposals will be publicly opened and read aloud. Proposals must be submitted

on the official proposal form attached. Sealed proposal envelopes must be clearly marked on the outside

Stump Removal

Copies of the Requests for Proposals (RFP) that contain the minimum specifications and official proposal

forms are available at the City Clerk’s office at City Hall, 519 Washington Avenue, Grand Haven,

Michigan 49417; at the Department of Public Works, 1120 Jackson St. Grand Haven Mi. 49417; or online

from the City’s Web site: www.grandhaven.org.

Any questions regarding this RFP or the minimum specifications shall be directed to Derek Lemke,

Facilities and Grounds Manager, at 616-847-3493.

The City of Grand Haven reserves the right to reject any or all bids or any parts of the same, to waive any

irregularities and to accept any bid in its own best interest.

Derek Lemke

Facilities and Grounds Manager

Department of Public Works

City of Grand Haven,

Page 1 of 1

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

April 22, 2026

INSTRUCTIONS TO BIDDERS

1. SPECIAL CONDITIONS: Special conditions included in the Bid Document shall take

precedence over any provisions stipulated hereunder.

2. APPLICABLE LAWS: The revised code of the state of Michigan, Charter of the City of

Grand Haven, and all city ordinances insofar as they apply to the laws of competitive

bidding, contracts, and the purchases, are made a part hereof.

3. WORKMEN'S COMPENSATION: Insofar as Workmen's Compensation is concerned,

the bidder or contractor agrees to furnish, upon request, certified copies of policies and

adequate certificates pertaining thereto as evidence that bidder carries Workmen's

Compensation Insurance.

4. INFRINGEMENTS AND INDEMNIFICATIONS: The bidder, if awarded an order or

contract, agrees to protect, defend, and save the City harmless against any demand for

payment for the use of any patented material, process, article, or device that may enter into

the manufacture, construction, or form as part of the work covered by either order or

contract. He/she further agrees to indemnify and save the City harmless from suits or actions

of every nature and description brought against it, for or on account of any injuries or

damages sustained by a party or parties, by or from any of the acts of the contractor, his/her

servants, or agents.

To this extent, the bidder or contractor agrees to furnish adequate Public Liability and

Property Damage Insurance, the amounts of which will be determined by the City whenever

such insurance is deemed necessary. When so required, the types and amounts of insurance

to be provided will be set forth in the Instructions to Bidders (See Item 21).

5. DEFAULT PROVISIONS: In case of default by the bidder or contractor, the City of Grand

Haven may procure the articles of services from other sources and hold the bidder or

contractor responsible for any excess costs occasioned thereby.

In case of an error by the bidder in making up a proposal, the City may reject such a proposal

upon presentation of a petition accompanied by a sworn affidavit of error which sets forth

the error, the cause thereof, and sufficient evidence to substantiate the claim.

6. PRICING: Prices should be stated in units of quantity specified in the Bid Document. In

case of discrepancy in computing the amount of the bid, the unit prices quoted will govern.

7. QUANTITIES: When approximate quantities are stated, the City reserves the right to

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

increase or decrease the quantity as best fits its needs.

8. DELIVERY: Quotations should include all charges for delivery, packing, crating,

containers, etc. Unless otherwise stated by the bidder, prices quoted will be considered as

being based on delivery to the destination designated in the Bid Document and to include

all delivery and packing charges.

9. SPECIFICATIONS: Unless otherwise stated by the bidder, the proposal will be considered

as being in strict accordance with the specifications outlined in the Bid Document.

References to a particular trade name, manufacturer's catalog, or model number are made

for descriptive purposes to guide the bidder in interpreting the requirements of the City.

They should not be construed as excluding proposals on other types of materials, equipment

and supplies. However, the bidder, if awarded a contract, will be required to furnish the

particular item referred to in the specifications or description unless a departure or

substitution is clearly noted and described in the proposal and approved by the City.

10. SAMPLES: Samples, when requested, shall be filed prior to the opening of bids and must

be furnished free of expense to the City and if not destroyed, will upon request be returned

at the bidder's expense.

11. TAXES: Contractor shall include and be deemed to have included in his bid and contract

price, Michigan State Sales and Use Taxes currently imposed by Legislative enactment and

as administered by the Michigan Department Treasury, Revenue Division, on the bid date.

If the Contractor is not required to pay or bear the burden, or obtains a refund or drawback

in whole or in part of any Michigan Sales or Use Tax, interest or penalty thereon, which was

required to be, and was deemed to have been, included in the bid and contract price, the

contract price shall be reduced by the amount thereof and the amount of such reduction,

whether as a refund or otherwise, shall endure solely to the benefit of the City of Grand

Haven.

12. BID INFORMALITIES AND REJECTION: The City reserves the right to waive any

nonconformity, irregularity or informalities in any bid, to negotiate with the selected bidder,

and to award the bid in its determination of its best interest.

13. AWARD: Unless otherwise specified in the Bid Document, the City reserves the right to

accept or reject any item in the bid. Unless otherwise stated in the Bid Document, bidders

may submit proposals on any item or group of items, provided however that the unit prices

are shown as requested.

As soon as the award is made, an order or contract document will be sent to the successful

bidder for execution and bond if necessary. If the contracts are not executed and returned

to the City of Grand Haven within 10 days of the date of sending, the Bid Surety, if required,

will be declared forfeited as liquidated damages.

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

14. PAYMENTS: Partial payments may be made upon presentation of a properly executed

claim voucher, unless otherwise stated in the Bid Document. The final payment will be

made by the City when the materials, supplies or equipment have been fully delivered and

accepted or the work completed to the full satisfaction of the City. Increases in contract

costs shall be approved in writing, prior to excess expense being incurred. Approval of

increases may require formal action by City Council.

15. BIDDER'S SIGNATURE: Each proposal and bid surety form must be signed by the bidder

with his/her usual signature. All signatures should be in full.

Bids by partnership must be signed by one or more of the partners in the following manner:

"John Jones and James Smith, D.B.A., Smith Jones Company, by John Jones, a partner".

Bids by corporations must be signed with the names of the corporation, followed by the

signature and designation of the president, vice-president or person authorized to bind it in

the matter.

16. SUBMISSION AND RECEIPT OF BIDS: Inquiries involving an expenditure exceeding the

limits established in the City Charter usually require advertising over a period of at least five

(5) days prior to the scheduled bid opening. Proposals of this nature are publicly read at 10

o'clock AM (unless otherwise noted) on the date bids are scheduled to be received.

Proposals to receive consideration must be received prior to the specified time of opening and

reading as designated in the Notice to Bidders.

Bidder must use the Proposal Form furnished by the City as none other may be accepted.

The Proposal Form must be returned intact.

Removal of any Proposal Form thereof may invalidate the bid.

Specifications and plans referred to in this bid document by reference only, need not be

returned with the Proposal Form, however, no excision of material physically incorporated in

the bid document will be permitted.

Bids are to be submitted in sealed envelopes and identified as requested in the Notice to

Bidders.

Separate proposals must be submitted on each reference number and proposals shall be

typewritten or written in ink.

Proposals having any erasures or corrections thereon may be rejected unless explained or noted

over the signature of the bidder.

CITY OF GRAND HAVEN

GRAND HAVEN, MICHIGAN

DEPARTMENT OF PUBLIC WORKS

17. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS: No oral

interpretation will be made to any bidder as to the meaning of the bid and/or Contract

Documents or any part thereof. Every request for such an interpretation shall be made in

writing to the City of Grand Haven. Any inquiry received within a reasonable time prior

to the date fixed for the opening of bids will be given consideration. Every interpretation

made to a bidder will be on file in the Clerks office of the City of Grand Haven. In addition,

copies will be kept on file at the City Clerk’s office and posted on the City website. All

bidders shall be bound by such interpretations whether or not received by the bidders.

18. CHANGES AND ADDENDA TO BID DOCUMENTS: Each change or addenda issued

in relation to this bid document will be on file in the Clerks Office of the City of Grand

Haven and posted on the City website. It shall be the bidder's responsibility to make inquiry

as to the changes or addenda issued. All such changes or addenda shall become part of the

contract and all bidders shall be bound by such changes or addenda. Information on all

changes or addenda issued will be available at the City Clerk’s office and the City website.

19. Permitting: The contractor will be responsible for all permitting necessary, and calling for

Miss Dig at all locations.

20. INSURANCE REQUIREMENTS: The Contractor will secure and maintain insurance

during the term of the contract from an insurance company authorized to do business in the

State of Michigan that will protect contractors and subcontractors and the City from all

liability (public liability, personal injury and property damage) claims which may arise from

operations under the contract. The Contractor may not start work until evidence of all

required insurance has been submitted and approved by the City. The contractor must cease

work if any of the required insurance is canceled or expires. Three (3) copies of certificates

of insurance shall be submitted to be approved by the City prior to the execution of the

contract. The Certificate shall specifically name the City as an additional insured party. The

certificates must contain the agreement of the insurance company notifying the City in

writing ten (10) days prior to any cancellation or material alteration of the policy. The

Contractor shall not allow any work under the contract to be performed by a subcontractor

unless evidence of similar insurance covering the activities of the subcontractor is submitted

to and approved by the City. The limits of insurance shall not be less than the following:

A. Workers Compensation Insurance in the amount required by Michigan Law.

B. General Liability:

Bodily Injury and Property Damage combined:

Each Occurrence

Aggregate

Personal Injury

C. Automobile Insurance for Vehicles:

Bodily Injury Each Person

Bodily Injury Each Accident

$1,000,000.00

$1,000,000.00

$1,000,000.00

$1,000,000.00

$1,000,000.00

Commodity Codes

• NAICS 561730Landscaping Services

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