Project Information

Bid Title

RFP 26-008PWCE Professional Services and Property Acquisitions MOT West Third Street Safety

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Feb 23, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-008PWCE

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-008PWCE
Bid Title:	RFP 26-008PWCE Professional Services and Property Acquisitions MOT West Third Street Safety
Category:	Procurement
Status:	Open

Description: Electronic proposals are due by March 16, 2026 no later than 4:30 PM (Dayton Local Time). Publication Date/Time: 2/23/2026 3:47 PM Closing Date/Time: 3/16/2026 4:30 PM Related Documents: RFP 26-008PWCE Professional Services for Property Acquisitions MOT West Third Street Safety Improvements PID 123410 RFP 26-008PWCE Attachment A

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City of Dayton, Ohio

Department of Public Works

Division of Civil Engineering

PROFESSIONAL SERVICES FOR PROPERTY

ACQUISITIONS

MOT West Third Street Safety Improvements

PID 123410

REQUEST FOR PROPOSALS (RFP) No. RFP 26-008PWCE

February 2026

2/23/26 Posting Date

MOT-West Third Safety Improvement RFP 26-008 PWCE

PID No.123410

City of Dayton

Response Due Date: 3/16/26

Communications Restrictions

Please direct all communications regarding the RFP Process to:

City of Dayton, Division of Civil Engineering

101 West Third Street

Dayton, Ohio 45402

Joseph Weinel

Telephone: (937) 333-4218

Fax:

(937) 333-4077

E-Mail:

joe.weinel@daytonohio.gov

All communications/questions concerning this RFP must be submitted in writing referencing the

specific paragraph and page number. The deadline for questions are March 11, 2026. Written

responses will be prepared by the City and posted on the city’s web site by March 12, 2026.

Changes to this RFP will be made only by formal written correspondence issued by the City.

During the time period between advertisement and the announcement of final consultant

selection, communication with consultants (or their agents) shall be limited as follows:

Communications which are strictly prohibited:

Any discussions or marketing activities related to this specific project.

Allowable communications include:

Technical or scope of services questions specific to the project or RFP requirements.

A copy of this proposal and any additional documentation may be found at the City of Dayton’s

website at:

https://www.daytonohio.gov/bids.aspx

Technical or scope of services questions specific to the project or RFP requirements.

Project Description

The Right of Way Acquisition Services include the turnkey conveyance of the right of way for the

West Third Street Safety Improvement Project for Safety and Speed Management Improvements

in the City of Dayton with a project length of approximately 0.9 mile.

Prequalification Requirements

Prequalification requirements for this agreement are listed below. For all prequalification

categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may

be met by the prime consultant or a subconsultant.

Also, please note that only individuals (not firms) are prequalified for right of way acquisition

services. In instances where prequalification for these services is required, a prequalified

individual, either employed by the prime consultant or a subconsultant, must be named in order

to meet the requirement.

For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM

EVALUATION, the prime consultant and all subconsultants that provide engineering and

design related services must be prequalified in this category. Engineering and Design Related

Services are defined as follows:

Program management, construction management, feasibility studies, preliminary

engineering, design engineering, surveying, mapping, or architectural related services with

respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C

112(b)(2)(A); and

Professional services of an architectural or engineering nature, as defined by State law

(ORC 5526), which are required to or may logically or justifiably be performed or approved

by a person licensed, registered, or certified to provide the services with respect to a

highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).

RIGHT OF WAY ACQUISITION SERVICES:

Project Management for Right of Way Acquisition Services;

Title Research;

Value Analysis;

Appraisal;

Negotiation;

Closing

Contract Type and Payment Method

Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1:

Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the

appropriate contract type and payment method. Based on this guidance, contract type and

payment method will be determined during the scope of services and negotiation process.

Estimated Date of Authorization

It is anticipated that the selected Consultant will be authorized to proceed by April 2026

Completion Schedule

Parcels acquired by – February 2027

Suspended or Debarred Firms

Firms included on the current Federal list of firms suspended or debarred are not eligible for

selection.

Terms and Conditions

The Department’s Specifications for Consulting Services 2016 Edition will be included in all

agreements selected under this request for letters of interest.

Compliance with Title VI of the Civil Rights Act of 1964

The City of Dayton, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will

affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders will

be afforded full and fair opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, national origin, sex, age, disability, low-

income status, or limited English proficiency in consideration for an award.

Selection Procedures

The City of Dayton will directly select a consultant based on the Letter of Interest (LoI). The

requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be

used to select the consultant are shown below.

Firms interested in being considered for selection should respond by submitting the Letter of

Interest to the following address by 4:30 PM on the response due date listed above.

City of Dayton, Division of Civil Engineering

Joseph Weinel

City Hall, 5th Floor

101 West Third Street

Dayton, Ohio 45402

Joe.weinel@daytonohio.gov

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Responses received after 4:30 PM on the response due date will not be considered.

Scope of Services

The Scope of Services document is included below.

Requirements for Letters of Interest, Programmatic Selection Process

A. Instructions for Preparing and Submitting a Letter of Interest

1. Provide the information requested in the Letter of Interest Content (Item B below),

in the same order listed, in a letter signed by an officer of the firm. Do not send

additional forms, resumes, brochures, or other material.

2. Letters of Interest shall be limited to ten (10) 8½" x 11" single sided pages plus

two (2) pages for the Project Approach (Item B.5 below).

3. Please adhere to the following requirements in preparing and binding letters of

interest:

a. Please use a minimum font size of 12-point and maintain margins of 1" on

all four sides.

b. Page numbers must be centered at the bottom of each page.

c. Use 8½" x 11" paper only.

.

B. Letter of Interest Content

1. List the types of services for which your firm is currently prequalified by the Ohio

Department of Transportation.

2. List significant subconsultants, their current prequalification categories and the

percentage of work to be performed by each subconsultant.

3. List the Project Manager and other key staff members, including key subconsultant

staff. Include project engineers for important disciplines and staff members that

will be responsible for the work, and the project responsibility of each.

Address the experience of the key staff members on similar projects, and the staff

qualifications relative to the selection subfactors noted.

4. Describe the capacity of your staff and their ability to perform the work in a timely

manner, relative to present workload, and the availability of the assigned staff.

5. Provide a description of your Project Approach, not to exceed two pages. Confirm

that the firm has visited the site and address your firm’s: 1) Technical approach;

2) Understanding of the project; 3) Qualifications for the project; 4) Knowledge

and experience concerning relevant ODOT and local standards, procedures and

guidance documents; 5) Innovative ideas; 6) Project specific plan for ensuring

increased quality, reduced project delivery time and reduced project costs.

Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the

ten (10) pages may be utilized to provide personnel resumes or additional information concerning

general qualifications.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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