Project Information

Bid Title

Medical Imaging Equipment for Medical Examiners Office

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Nov 21, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Ref. #

005-RFP-2271-2026

Original Source

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Project Description

Bid Information

Bid Number

005-RFP-2271-2026

Solicitation

Medical Imaging Equipment for Medical Examiners Office

Solicitation Type

Request for Proposals

County

Iowa

Description

Description

The Iowa Office of the State Medical Examiner seeks proposals from qualified vendors to provide medical imaging equipment for post-mortem examinations. This equipment, including diagnostic X-ray machines, scanners, and fluoroscopy systems, will assist state medical examiners in determining the cause and manner of death.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E Walnut ST

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Central Procurement

Contact Title

Central Procurement

Contact Email

purchasing.mailbox@iowa.gov

Contact Phone Number

(515) 281-7073

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

11/20/2025 8:20:00 PM

Until

12/29/2025 8:20:00 PM

Documents/Attachments

005-RFP-2271-2026

11/18/2025 7:34:08 PM

Attachment Preview

005-RFP-2271-2026 – Medical Imaging Equipment for Office of the State Medical Examiners

REQUEST FOR PROPOSAL

RFP COVER SHEET

Administrative Information

RFP Number 005-RFP-2271-2026

Title of RFP

Medical Imaging Equipment for Medical

Examiner’s Office

Agency

Iowa Department of Administrative Services (DAS)

State Issuing Officer:

Marie Agey

Phone: 515-321-9529

E-mail: marie.agey@iowa.gov

PROCUREMENT TIMETABLE

Date/Time

(Central Time)

State Posts Notice of RFP on the TSB website

11/20/2025

State Issues RFP

11/22/2025

RFP written questions, requests for clarification, and suggested changes from

Respondents due

12/11/2025

Follow-up RFP written questions, requests for clarification, and suggested

changes from Respondents due (no questions accepted or responded to after this

12/18/2025

date)

Proposals Due

12/29/2025

Relevant Websites

Internet website where the Addenda to this RFP will be posted:

BidOpportunities

IMPACS Electronic Procurement System

Firm Proposal Terms

The minimum number of days following the deadline for submitting proposals

that the Respondent guarantees all proposal terms, including price, will remain

firm is 120 Days.

Internet website where contract terms and conditions are posted:

https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20services.pdf

https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20goods.pdf

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005-RFP-2271-2026 – Medical Imaging Equipment for Office of the State Medical Examiners

SECTION 1 - INTRODUCTION

1.1 Purpose

The purpose of this Request for Proposals (RFP) is to solicit proposals from Responsible Respondents to

provide the goods and/or services identified on the RFP cover sheet and further described in Section 4

of this RFP to the Agency identified on the RFP cover sheet. The Agency intends to award a Contract(s)

for the initial period identified on the RFP cover sheet, and the Agency, in its sole discretion, may extend

the Contract(s) for up to the number of annual extensions identified on the RFP cover sheet.

1.2 Definitions

For the purposes of this RFP and the resulting contract, the following terms shall mean:

“Agency” means the agency identified on the RFP cover sheet that is issuing the RFP and any other

agency that purchases from the Contract.

“Contract” means the contract(s) entered into with the successful Respondent(s) as described in Section

6.1.

“Contractor” means the awarded business/person to provide the contractual services agreed upon.

“Deliverable” means the completion of a milestone or accomplishment of a task.

“General Terms and Conditions” means the General Terms and Conditions for Services Contracts as

referenced on the RFP cover page.

“Proposal” means the Respondent’s proposal submitted in response to the RFP.

“Respondent” means the company, organization or other business entity submitting a proposal in

response to this RFP.

“Responsible Respondent” means a Respondent that has the capability in all material respects to

perform the scope of work and specifications of the Contract. In determining whether a Respondent is

a Responsible Respondent, the Agency may consider various factors including, but not limited to, the

Respondent’s competence and qualifications to provide the goods or services requested, the

Respondent’s integrity and reliability, the past performance of the Respondent and the best interest of

the Agency and the State.

“Responsive Proposal” means a Proposal that complies with the material provisions of this RFP.

“RFP” means this Request for Proposals and any attachments, exhibits, schedules or addenda hereto.

“State” means the State of Iowa, the Agency, and all state agencies, boards, and commissions, and any

political subdivisions making purchases from the Contract as permitted by this RFP.

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005-RFP-2271-2026 – Medical Imaging Equipment for Office of the State Medical Examiners

1.3 Overview of the RFP Process

This RFP is designed to provide Respondents with the information necessary for the preparation of

competitive Proposals. The RFP process is for the Agency’s benefit and is intended to provide the Agency

with competitive information to assist in the selection process. It is not intended to be comprehensive.

Each Respondent is responsible for determining all factors necessary for the submission of a

comprehensive Proposal.

Respondent should review Request for Confidentiality, for more information if its Proposal contains

confidential information. Any Proposal marked “Confidential” or “Proprietary” on every page may be

disqualified.

It is the Agency’s intention to evaluate Proposals from all Respondents that submit timely Responsive

Proposals, and award the Contract(s) in accordance with the evaluation and selection criteria provided

in this RFP.

1.4 Objectives

The Iowa Office of the State Medical Examiner seeks proposals from qualified vendors to provide

medical imaging equipment for post-mortem examinations. This equipment, including diagnostic X-ray

machines, scanners, and fluoroscopy systems, will assist state medical examiners in determining the

cause and manner of death.

Our objectives are:

• Determine cause and manner of death: To accurately identify the injuries and medical conditions

that led to death, which may be difficult to see with conventional autopsy alone.

• Establish identity: To use imaging, such as dental and orthopedic prosthetics, for identification

purposes.

• Detect subtle or extensive injuries: To find subtle injuries like hairline fractures, soft tissue damage

that might be missed during a traditional autopsy.

• Provide evidence for legal cases: To ensure that the imaging methods used are standardized,

repeatable, and provide high-quality images to be admissible in court or for other legal proceedings.

• Reduce invasive procedures: To use imaging to guide the extent of invasive autopsy, potentially

limiting the need for more extensive dissection.

1.5 Background

The Iowa Office of the State Medical Examiner performs a variety of imaging studies, which typically

include (but are not limited to):

• Skeletal Surveys

• Anteroposterior (AP) and Lateral Head X-rays

• AP and Lateral Chest/Abdomen/Pelvis X-rays

• Extremity X-rays

• Spine X-rays

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005-RFP-2271-2026 – Medical Imaging Equipment for Office of the State Medical Examiners

• Long Leg Films

• Stitched images

Approximately 550-750 scans are estimated to be performed annually.

Current equipment includes:

• Carestream Ascend with a ceiling-mounted x-ray tube.

• Carestream DRX Revolution portable x-ray machine.

Location in Building:

The Imaging department is located in room B158 on the first level (slab-on-grade, no lower level). The

area has Penthouse B350 (a mechanical room) above a portion of it, and the roof above the remaining

portion. All machines will be housed in the same room utilizing a shared control room.

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005-RFP-2271-2026 – Medical Imaging Equipment for Office of the State Medical Examiners

SECTION 2 - ADMINISTRATIVE INFORMATION

2.1 Issuing Officer

The Issuing Officer identified in the RFP cover sheet is the sole point of contact regarding the RFP from

the date of issuance until a Notice of Intent to Award the Contract is issued.

2.2 Restriction on Communication

From the issue date of this RFP until a Notice of Intent to Award the Contract is issued, Respondents

may contact only the Issuing Officer. The Issuing Officer will respond only to written questions regarding

the procurement process. Questions related to the interpretation of this RFP must be submitted as

provided in Section 2. Oral questions related to the interpretation of this RFP will not be accepted.

Respondents may be disqualified if they contact any State employee other than the Issuing Officer about

the RFP except that Respondents may contact the State Targeted Small Business Office on issues related

to the preference for Targeted Small Businesses.

This section shall not be construed as restricting communications related to the administration of any

contract currently in effect between a Respondent and the State.

2.3 Downloading the RFP from the Internet

The RFP and any addenda to the RFP will be posted at http://bidopportunities.iowa.gov/ and IMPACS

Electronic Procurement System. The Respondent is advised to check the website periodically for

addenda to this RFP, particularly if the Respondent downloaded the RFP from the Internet as the

Respondent may not automatically receive addenda. It is the Respondent's sole responsibility to check

daily for addenda to posted documents.

2.4 Procurement Timetable

The dates provided in the procurement timetable on the RFP cover sheet are provided for informational

and planning purposes. The Agency reserves the right to change the dates. If the Agency changes any

of the deadlines for Respondent submissions, the Agency will issue an addendum to the RFP.

2.5 Questions, Requests for Clarification, and Suggested Changes

Respondents are invited to submit written questions and requests for clarification regarding the RFP.

Respondents may also submit suggestions for changes to the specifications of this RFP. The questions,

requests for clarifications, or suggestions must be in IMPACS on or before the date and time listed. Oral

questions will not be permitted. If the questions, requests for clarifications, or suggestions pertain to a

specific section of the RFP, Respondent shall reference the page and section number(s). The Agency will

post written responses to questions, requests for clarifications, or suggestions received from

Respondents in IMPACS.

The Agency assumes no responsibility for oral representations made by its officers or employees unless

such representations are confirmed in writing and incorporated into the RFP through an addendum.

2.6 Amendment to the RFP

The Agency reserves the right to amend the RFP at any time using an addendum. The Respondent shall

acknowledge receipt of all addenda in its Proposal. If the Agency issues an addendum after the due date

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Commodity Codes

• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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