Project Information

Bid Title

RFP - ADMINISTRATIVE SUPPORT SERVICES FOR HEALTH PROMOTION PROGRAMS

Issuing Agency

San Diego County

Location

California

Published Date

Dec 16, 2025

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM012915

Original Source

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Bid Documents

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Project Description

RFx Name:	BPM012915
RFx Begin Date (UTC+0):	RFP - ADMINISTRATIVE SUPPORT SERVICES FOR HEALTH PROMOTION PROGRAMS
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Community and social services
Solicitation Code:	12/16/2025 8:30:00 AM
Lot #:	1/30/2026 3:00:00 PM
Round #:	44 d 06 h 43 min 33 s

RFx General Information

Code BPM012915

RFx Name RFP - ADMINISTRATIVE SUPPORT SERVICES FOR HEALTH PROMOTION PROGRAMS

Lot # 1

Round # 1

RFx Begin Date 12/16/2025 8:30:00 AM

RFx End Date 1/30/2026 3:00:00 PM

Summary

Katrina McDonald | Procurement Contracting Officer Cell: 619-366-2984 | email: Katrina.McDonald@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 12/16/2025 8:30:00 AM

Q&A End Date (M/d/yyyy) 1/7/2026 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFP 12915 HHSA Linguistic and Cultural Diversity Plan RFx Commercial Documents (Approved) rfp_12915_HHSA_linguistic_and_cultural_diversity_plan.docx 12/16/2025 8:33:05 AM 12/16/2025 8:32:03 AM RFP 12915 Letter of Intent RFx Commercial Documents (Approved) rfp_12915_letter_of_intent.pdf 12/16/2025 8:32:29 AM 12/16/2025 8:30:35 AM RFP 12915 RFx Commercial Documents (Approved) RFP 12915.pdf 12/16/2025 8:29:34 AM 12/16/2025 8:29:34 AM 3 Record(s)

Attachment Preview

ALLEN R HUNSBERGER

DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367

Fax (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

REQUEST FOR PROPOSALS (RFP) 12915

AGING AND INDEPENDENCE SERVICES

ADMINISTRATIVE SUPPORT SERVICES FOR HEALTH PROMOTION PROGRAMS

December 16, 2025

A. KEY INFORMATION

1. The County of San Diego is seeking proposals from firms interested in providing Administrative Support Services

for Health Promotion Programs (“Offerors”).

2. The contract term is anticipated to be an initial (base) period of one (1) year with three (3) one-year options.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order

to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Katrina McDonald, Procurement Contracting Officer,

(Katrina.McDonald@sdcounty.ca.gov)

5. The Contract will be federally (CA Department of Aging – Title IIID) and County funded. The County estimates the

cost of services as $1,098,405 - $1,156,216 for the full four-year contract term.

6. A Letter of Intent to Propose is due by January 20, 2026, 5:00 pm San Diego Time. The Letter of Intent is not binding,

however it is required for all Offerors who intend on submitting a proposal. Offerors who fail to submit this document

before this date will not be considered for contract award. Submit completed Letter of Intent via email to the

Contracting Officer, Katrina McDonald at Katrina.McDonald@sdcounty.ca.gov.

7. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an

addendum for changes to the Pre-Proposal Conference date, Questions due date, or Proposal due date.

Event Description

Pre-Proposal Conference

Questions due

Letter of Intent to Propose

Proposals due

Estimated Evaluation of Proposals

Estimated Notice of Intent to Award Published

Protest or Appeal due

Estimated Contract Award

Date and Time (San Diego Time)

December 18, 2025 at 1:00 p.m.

January 7, 2026 prior to 5:00 p.m.

January 20, 2026 prior to 5:00 p.m.

January 30, 2026 prior to 3:00 p.m.

February 5, 2026 to February 20, 2026

March 27, 2026

Due Date based on A-97 Policy

July 1, 2026

8. Pre-Proposal Conference. The County will hold a pre-proposal conference by Video/Teleconference using the

Microsoft Teams platform on the Date and Time listed in the Schedule. To participate, join the virtual conference at

https://events.gcc.teams.microsoft.com/event/1dcb3aef-c51c-4799-93bc-ebe5ba835bd6@4563af13-c029-41b3-b74c-

965e8eec8f96 . The County will provide an overview of the RFP process and may provide a program/technical

overview and other information. Attendance at the pre-proposal conference is encouraged but not mandatory.

9. Questions:

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12915

AGING AND INDEPENDENCE SERVICES

ADMINISTRATIVE SUPPORT SERVICES FOR HEALTH PROMOTION PROGRAMS

9.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation

of this RFP, in writing by the Date and Time specified in the Schedule. Questions should be submitted via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

9.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

10. RESERVED

11. Table of Contents:

A. Key Information

B. RFP Instructions and Rules

C. Evaluation Criteria

D. Submittal Items

E. Required Forms

F. Statement of Work

G. Payment Schedule

H. Draft Agreement

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/

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COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12915

AGING AND INDEPENDENCE SERVICES

ADMINISTRATIVE SUPPORT SERVICES FOR HEALTH PROMOTION PROGRAMS

B. RFP INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A PROPOSAL

1.1. It is the Offeror’s responsibility to submit a proposal based on the most current RFP, addenda thereto,

responses to Questions, any other information posted on BuyNet, and any diligence material made

available by the County. Offerors are advised to regularly check BuyNet for information. The County has

no obligation to contact Offerors directly with any such RFP-related information.

1.1.1. In order to see all information related to this RFP, to submit Questions, and to receive

notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFP are included in this RFP or posted on

the County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit

the version of a form in place as of the date of the posting of this RFP or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any

technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents

and forms by an alternate method. If you are unable to download documents or forms, you may request a

hard copy or technical assistance from Purchasing and Contracting’s front desk or contact clerical support

at (858) 505-6367.

1.4. Offeror must submit a complete original proposal in accordance with the format provided in this

solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic

upload to BuyNet before the Date and Time listed in Schedule.

1.4.1.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the

Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed

proposal. Offeror must prominently mark such submissions with the RFP number on the outside

of the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an

alternate method in the event of technical difficulties.

1.4.3. For proposals submitted electronically through BuyNet, the time on the BuyNet server shall be

considered the official time for the purpose of determining timely submittal.

1.4.4. For proposals submitted at the Purchasing and Contracting front desk, the time stamp at the front

desk shall be considered the official time for the purpose of determining timely submittal.

1.4.5.

In the event of multiple submittals of an original proposal by an Offeror, the County will only

consider the most recent submittal submitted before the due date and time. The County will not

review or consider previous submittals, whether submitted at the front desk or through BuyNet.

Offerors are strongly encouraged to submit only one original proposal and to withdraw or replace

any previous submittals in the event they update their proposal. Proposals may be found non-

conforming if the County is unable to determine which proposal is the most recent, timely

submittal.

1.5. A proposal that is untimely or otherwise not submitted in conformance with 1.4 above will not be

considered for award unless: it is received before award is made; the County determines that it is in its best

interest to accept the proposal; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County,

or

1.5.2. No timely and conforming proposal was submitted.

1.6. Proposals may not be modified after the due date, except for modifications resulting from the Contracting

Officer’s request for a revised proposal, Best and Final Offer (BAFO), or an addendum to the proposal.

Page 3 of 50

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12915

AGING AND INDEPENDENCE SERVICES

ADMINISTRATIVE SUPPORT SERVICES FOR HEALTH PROMOTION PROGRAMS

1.7. Proposals may be withdrawn by written notice signed by a duly authorized representative of Offeror if

received prior to Notice of Intent to Award. After Notice of Intent to Award, all proposals constitute firm

offers, subject to negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a

period of six (6) months.

1.7.1. All proposals become the property of the County upon submission. An Offeror may request the

return of its proposal upon withdrawal, which return the County may grant or deny in its sole

discretion.

1.8. By submitting a proposal, Offeror agrees to these RFP Instructions and Rules and all other terms of this

RFP.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFP or related documents to the Contracting

Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting

Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule.

Offeror is responsible for ensuring that Questions are received by the County.

3. PROPOSAL FORMAT

3.1. Submit electronic proposals as files in .pdf format, except where specified otherwise. For pages other than

signature pages, converted and searchable formats are preferred.

3.2. Proposals shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven

(11) point font and to be suitable for black and white reproduction with no loss of information.

3.3. All proposals shall be signed with a handwritten signature by an authorized officer or employee of the

Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are

unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of

signature pages containing original handwritten signatures.

4. PROPOSAL ORGANIZATION

4.1. Your proposal must be organized in accordance with the Submittal Items in this RFP.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each

exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and

order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each

page.

4.1.4. Cost/Price information:

4.1.4.1. All cost and pricing information must be contained within Cost/Price exhibit and be

inclusive of all proposed compensation. No price data is to be included in the

Program/Technical or other exhibits.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFP may be subject

to disclosure, and the County intends to publish any resulting contracts to its public website.

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COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP) 12915

AGING AND INDEPENDENCE SERVICES

ADMINISTRATIVE SUPPORT SERVICES FOR HEALTH PROMOTION PROGRAMS

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY”

exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI

(Personal Information), PII (Personally Identifiable Information), or PHI (Protected

Health Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under

the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked

as “CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to

respond to a Submittal Item (for example “See response 1 contained within the

“CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5.

If the County determines that a submission improperly designates information as confidential or

proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare

the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any

other appropriate action. (Note: pricing and terms and conditions are generally not considered

confidential under the California Public Records Act).

5. PROPOSAL EVALUATION

5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to

determine the proposals(s) that provide the best value to the County.

5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming

and ineligible for consideration if it does not conform to the requirements of this Request for Proposals.

The County shall also have the discretion to waive any irregularities or deviations from the requirements

of this Request for Proposals in any submission.

5.3. Small-Local Business preference: The County intends to expend federal funds for contract(s) resulting

from this solicitation; therefore, in accordance with 2 CFR § 200.319(c), a Small-Local Business

preference will not be applied when evaluating offers and determining contract award. Regardless,

Offerors are encouraged to complete the Small-Local Business Self-Certification form to assist with

County data collection.

5.4. RESERVED.

5.5. During evaluation, County may appropriately consider the sustainability and social, human health,

environmental, and economic impact of Offeror’s proposed products and approach to providing goods and

services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant

information in their proposals.

5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and

Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to

include relevant information in their proposals.

5.7. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the proposal on

the overall total cost to the County.

5.8. In evaluating an Offeror’s ability to satisfy the requirements of this RFP and any resulting contract, the

County may also consider any parent, subsidiary, or related legal entity of Offeror, including, without

limitation, a legal entity that Offeror acquired or merged with or will use as a guarantor in providing

services to the County.

5.9. When evaluating Offeror’s proposal, County will appropriately consider the proposed purchase,

acquisition, or use of goods, products, and materials produced in the United States in accordance with 2

CFR § 200.322. Offeror should include information relevant under section 200.322 in its proposal in order

to be considered for such preference during evaluation.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561110Office Administrative Services

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