Project Information

Bid Title

Portable Restroom Services

Issuing Agency

City of Northglenn

Location

Colorado

Published Date

Apr 4, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-04

Original Source

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Bid Documents

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Project Description

Bid No.	Bid Description	Bid Due Date	Documents
RFP 2026-04	Portable Restroom Services	Thurs., April 16, 2026, 10 a.m.	Event Bid Form

Attachment Preview

BID NO 2026-004

ISSUE DATE 04/03/2026

INVITATION FOR BID (IFB)

COVER SHEET

BID TITLE: Portable Restroom Services

SUBMISSION DEADLINE: 10:00 a.m.

on 04/16/2026

SUBMIT BID TO:

City Clerk’s Office

11701 Community Center Dr

Northglenn CO 80233

or

bids@northglenn.org

CONTACT:

Willis Waterhouse

EMAIL:

wwaterhouse@northglenn.org

PHONE:

(303) 280-7814

Bidding instructions and drawings are available at the Rocky Mountain E-Purchasing

website or at: https://www.northglenn.org/government/bids_with_the_city.php

MANDATORY

PREBID CONFERENCE: N/A

DATE & TIME:

at

LOCATION:

The undersigned hereby affirms that (1) they are a duly authorized agent of the vendor, (2) they have read all

terms and conditions, requirements, and instructions of this bid as stated or implied, (3) the vendor warrants

that they are familiar with all provisions of the contract documents and technical specifications which were

made available in conjunction with this solicitation and fully understands and accepts them unless specific

variations have been expressly listed in their offer, (4) that the offer is being submitted on behalf of the

vendor in accordance with any terms and conditions set forth in this document, and (5) that the vendor listed

on the bid submission must match all contract and insurance documents submitted upon award.

PRINT OR TYPE YOUR INFORMATION

Company

Address

Contact Person

Email

Signature

Print Name

Fax Number

City, State Zip

Title

Phone

INSTRUCTIONS TOBIDDERS

1. BID NO: 2026-004

2. BID TITLE: Portable Restroom Services

3. PURPOSE OF SOLICITATION:

The City of Northglenn is soliciting bids for the provision, servicing and maintenance of portable restrooms

and handwash stations to support year-round park use, seasonal needs and special events. This bid will

be for the remainder of the 2026 calendar year, with the option to renew annually for up to two (2)

additional years at the discretion of the City.

4. SCHEDULE OF ACTIVITIES: The following schedule of activities delineates the timing of the

solicitation and the estimated project schedule. These dates may be subject to change at

the City’s discretion.

Bid Issuance

Question Period Ends

Addendum Issuance

Bid Submission Deadline

Award Notification

04/03/26

04/09/26 @ 5:00 p.m.

04/10/26

04/16/26 @ 10:00 a.m.

April/May

5. BID SUBMITTAL REQUIREMENTS: Vendors must provide the following information.

• Cover Sheet. Include the completed Cover Sheet.

• Prices. Prices must be provided on the Microsoft Excel forms provided. The vendor shall not alter

forms (e.g. add or modify categories for posting prices offered) unless expressly permitted to do so.

No other form shall be accepted.

• Submission Timeline. It is the responsibility of the submitting vendors to ensure timely receipt by

the City. The City reserves the right to reject any late submittals. Bids must be received no later than

10:00 a.m.

on 04/16/2026

.

6. INTERPRETATION OF DOCUMENTS AND SPECIFICATIONS: Wherever the word "contract" appears,

it shall be held to include all the documents as listed. No less than all of the parts of the

contract documents shall constitute the formal contract. If any person contemplating submitting a

bid for the proposed contract is in doubt as to the true meaning of any part of specifications,

schedules, or information sheets or the proposed contract documents, they may submit to the

project manager a written request for an interpretation thereof. The person submitting the request

will be responsible for its prompt and actual delivery. Any interpretation of such documents will

be made only by an addendum duly issued, and a copy of such addendum will be mailed or

delivered to each person receiving a set of such documents. The City will not be responsible

for any explanation or interpretation of such documents which anyone presumes to make on behalf

of the City.

2

7. TERMS AND CONDITIONS: As set forth in the contract agreements and any supplemental, the following

terms and conditions will apply to this Invitation for Bid, each vendor’s bid and to the negotiations, if any, of

any said contract. The City will consider specific recommended changes that clarify the intent of the

agreement. The City will not consider contract changes that have not been specifically identified in

your proposal response. A general statement suggesting that, if selected, you reserve the right to discuss

contract issues at a later date will not be accepted and will be grounds for disqualification. Submission of a

bid in response to this IFB indicates the vendor’s acceptance of the terms and conditions contained in this

document and the contract.

8. BIDDER EXPENSES: The City of Northglenn will not be responsible for any expenses incurred by any vendor

in preparing and submitting an offer.

9. BID: All bids must be made on the Microsoft Excel form provided. No alterations in bids or in the

printed forms thereof, by erasures, deletions, or interpolations will be acceptable unless each alteration is

signed or initialed bythe vendor. If initialed, the City may require the vendor identify the alteration so

initialed. If mailed or delivered, each bid must be enclosed in asealed envelope labeled with the words

_ Portable Restroom Services

-

IFB 2.026-004

The bid shall be submitted to the City of Northglenn, Office of the City Clerk, 11701 Community

Center Drive, Northglenn, Colorado 80233-8061.

10. WITHDRAWAL: A vendor may withdraw their bid at any time prior to the expiration of the final date

and time set for receipt of bids. Withdrawal notification must be in written form, and must be received in the

Offices of the City Clerk prior to the closing date and time.

11. IRREVOCABILITY: Following the time of closing, all bids will become irrevocable offers to the City and will

remain as such until 90 days from date of submission. By submission of a bid, the vendor agrees to

enter into a contract. In addition all quoted prices will be firm and valid up to 90 days from date of submission

The City may, in its sole discretion, release any bid and return any bonds if applicable prior to the 90 days.

12. LATE BIDS: Any Bids received after the Final date and time for receipt of Bids will not be accepted and

will be unopened and discarded without being considered.

13. SIGNATURES OF VENDORS: Each vendor shall sign their bid, using their legal signature and

giving their full business address. The person signing the bid must be an officer of the company or

partnership. Bids by partnerships shall be signed with the partnership name by one of the members of the

partnership or by an authorized representative, followed by the signature and designation of the President,

Secretary, or other persons authorized to bind it in the matter. The names of all persons signing should also

be printed below the signature. A bid by a person who affixes to their signature the word, "President",

"Secretary", "Agent" or other designation without disclosing their principal, may be held to be a bid of the

individual signing. When requested by the City, satisfactory evidence of the authority of the officer signing in

behalf of the corporation shall be furnished. Bids submitted electronically are to be typed in lieu of written

signature (see the cover letter).

14. OPEN RECORDS ACT: Notwithstanding any language contained in a bid to the contrary, all bids submitted

to the City become the property of the City. Any information considered proprietary should be marked by the

vendor and as such and will be kept confidential to the extent provided by law.

15. SALES TAX: Vendors shall not include federal, state, or local excise, sales or use taxes in prices offered, as

the City is exempt from payment of such taxes.

16. MISTAKES IN BIDDING INSTRUCTIONS: If the City makes a mistake in drafting the bidding instructions

or any other contract documents, the City reserves the right to reject any or all bids, or to require that vendors

submit an alternate bid with adjustments made to correct the error(s). Such errors will be set forth in an

addendum. If the vendor has already been selected and has started performing work under the contract,

and the City then discovers a mistake in the contract documents for which the City is responsible, the City may

opt to reform the contract. If the mistake causes the vendor to receive compensation for materials not used in

the work or for labor that would not be required3 for the work, the contract price shall be decreased

proportionally. If the mistake causes the vendor to fail to bid on work which must be performed in order to

properly complete the contract, the City may increase the contract price to equal the proportionate increase in

the cost of required materials and labor caused to the vendor. In the alternative, the City may solicit bids for

such additional work, or the City may reassign such additional work to another vendor, as the City deems

appropriate. Nothing in this provision shall apply to mistakes made by the vendor in completing the bid form

or in performing the contract.

17. BID RESULTS: Vendors desiring to know bid results must enclose a self-addressed, stamped envelope with

their bid. A bid summary sheet will be mailed after the bid opening. No bid results will be given over

the telephone. Vendors attending the bid opening will receive a copy of the results after the opening of the

bids.

18. ACCEPTANCE OF BID: It is expressly understood and agreed that the City reserves the right to reject any

or all bids, to waive formalities, and accept the bid which appears to be in the City’s best interest.

19. APPEAL OF AWARD: Solicitations will be awarded based on multiple criteria, price being just one

of the conditions. Vendors can review the solicitation’s special terms and conditions for information on

evaluation criteria. Vendors may appeal the award decision by submitting, in writing, to the City of Northglenn,

a request for reconsideration within 7 calendar days after the posting of the Notice of Intent to Award, provided

that the appeal is sought by the vendor prior to the City finalizing a contract with the selected vendor. Vendors

who were deemed non- responsive are ineligible to participate in the appeal process.

20. DEFENSE OF SUITS: In case any action at law or suit in equity is brought against the City, any officer,

employee, or agent thereof, for or on account of the failure, omission, or neglect of the vendor to do and

perform any of the covenants, acts, matters, or things by this contract undertaken to be done or performed,

or for the injury or damage caused by the negligence of the vendor or their subcontractors or their or their

agents, or in connection with any claim or claims based on the lawful demands of subcontractors, workmen,

material, men or suppliers or machinery and parts thereof, equipment, power tools and supplies

incurred in the fulfillment of the contract, the vendor shall indemnify and save harmless the City, officers,

employees, and agents of the City, of and from all losses, damages, costs (including attorney's fees),

expenses, judgments, or decrees whatever arising out of such action of suit that may be brought as aforesaid.

21. CONTRACT NEGOTIATIONS: If the City decides to proceed and to negotiate a contract, the City intends

to provide written notification to the vendor whose bid is deemed by the City to be in the best interests of the

City and the City will attempt to negotiate a contract with the selected vendor(s) on terms and conditions

stated in this IFB or in the successful vendor’s bid, but shall also include terms and conditions later negotiated.

If the City and the successful vendor are unable to execute a contract and the vendor has been notified

that it is the successful vendor then the City may cease all discussions with the (first) successful vendor

without any further obligation to that vendor and select another (second) vendor as the successful vendor.

If the (second) vendor is rejected, as per the terms above, then the City, without any further obligation to that

vendor, may select another (third) vendor as the successful vendor and so on, or the City reserves the right

to reject all bids and re-bid.

4

BID FORM

City of Northglenn

11701 Community Center Drive

Northglenn, Colorado 80233-8061

BID: Pursuant to the “advertisement for bids” for the above named project, and being familiar with all

contractual requirements therefore, the undersigned bidder hereby proposes to furnish all labor, materials,

tools, supplies, equipment, transportation, services and all other things necessary for the completion of the

contractual work, and perform the work in accordance with the requirements and intent of the contract

documents, within the time of completion set forth herein, for, and in consideration of the following prices.

Proposal of

(hereinafter called BIDDER) organized

and existing under the laws of the State of

doing business as

*.

To the CITY OF NORTHGLENN (hereinafter called CITY). In compliance with your advertisement for bids,

BIDDER hereby proposes to perform WORK on

Portable Restroom Services

- IFB 2026-004

in strict conformance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices

stated below.

By submission of this BID, each BIDDER certifies, and in case of a joint BID each party thereto certifies as

to their own organization that this BID has been arrived at independently, without consultation,

communication, or agreement as to any matter relating to this BID with any other BIDDER or with any

competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the

NOTICE TO PROCEED and to fully complete the PROJECT as indicated in the General Conditions.

BIDDER acknowledges receipt of the following ADDENDUM:

*Insert "a corporation", "a partnership", or "an individual" as applicable.

5

Commodity Codes

• NAICS 562991Septic Tank and Related Services

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