Project Information

Bid Title

Hayward Executive Airport HVAC Replacement Project

Issuing Agency

City of Hayward

Location

California

Published Date

Nov 7, 2024

Closing Date

Dec 10, 2024

Government Level

State & Local

Status

Closed

Ref. #

25-032

Original Source

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Bid Documents

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Project Description

Project ID: 25-032

Title: Hayward Executive Airport HVAC Replacement Project

Addenda: 0

Release Date: 11/7/2024

Due Date: 12/10/2024

Post Information

Posted At:Thu, Nov 7, 2024 3:58 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

NOTICE IS HEREBY given that the City of Hayward invites sealed Statement of Qualifications (SOQs)/Bids for 25-032 Hayward Executive Airport HVAC Replacement Project . Each SOQ/bid shall be in accordance with the general provisions for purchase of work and services on file in the office of the Engineering , 777 B Street , Hayward , CA 94541-5114 .

The total bid excluding sales tax must appear in the SOQ/bid. Vendor is required to quote “NEW” equipment, material or product. Recycled, remanufactured, or previously owned product will not be accepted unless otherwise stated in the solicitation. All SOQ/bids must be submitted to the City's eProcurement Portal by 2:00 pm on Tuesday, December 10, 2024 and clearly identified with RFQ title, number, company name and due date.

Changes in or additions to the SOQ/Bid, or its forms, recapitulations of the work bid upon alternative proposals, or any other modifications of the SOQ/bid which is not specifically called for in the contract documents may result in the rejection of the bid as not being responsive to the SOQ/bid. No oral or telephonic modification of any SOQ/bid submitted will be considered. Number of days shall mean calendar days After Receipt of Order (ARO). SOQs/Bids quoting delivery beyond the requirement may be rejected.

SOQ/bids may be withdrawn by the Respondent prior to the time fixed for the opening of bids, but may not be withdrawn for a period of ninety (90) days after the opening of SOQ/bid. A successful respondent shall not be relieved of the SOQ/bid submitted without the City's consent or respondent's recourse to Public Contract Code sections 5100 et. seq. Any addenda or bulletins issued during the time of SOQ/bidding shall form a part of the drawing and specifications issued to respondents for the preparation of their SOQ/bids and shall constitute a part of the contract documents.

It is the sole responsibility of the proposing firm to ensure that SOQ/bids are received prior to the closing time, as late SOQ/bids will not be accepted and deemed nonresponsive.

Background

Hayward is known as the “Heart of the Bay” because of its central and convenient location in Alameda County – 25 miles southeast of San Francisco, 14 miles south of Oakland, 26 miles north of San Jose and 10 miles west of the valley communities surrounding Pleasanton. Serviced by an extensive network of freeways and bus lines, Hayward has two BART stations (Hayward and South Hayward), an Amtrak station, and the Hayward Executive Airport, with easy access to San Francisco, Oakland, and San Jose airports. It has approximately 154,507 residents. The City of Hayward employs approximately 850 employees in a variety of positions ranging from administrative and professional staff to public safety. City leadership is committed to providing a labor friendly work environment and recognizing the value of its employees. The City is governed by a City Council / City Manager form of government. The City Council is made up of six (6) members plus a mayor that serves as the head of the City Council. The City Council appoints a City Manager to oversee the City’s twelve (12) departments.

The Hayward Municipal Airport Air Traffic Control Tower was dedicated in 1961. The Federal Aviation Administration (FAA) has occupied the top three floors of the building since it opened. The City of Hayward airport management offices were located on the first and second floors of this building for approximately 25 years.

The existing HVAC systems were installed in 1995 and are beyond their useful life. The systems have become unreliable and expensive to maintain. The 6th floor control room system is undersized and the existing air handler is mounted over the servers in the data closet. The condensate pan is right over the top of the server equipment and has the potential to leak and disrupt operations.

Additional information regarding the City of Hayward may be obtained at: http://www.hayward-ca.gov/about.shtm

Timeline

Release Project Date:

November 7, 2024

Bidders' Conference (Mandatory):

November 19, 2024, 2:00pm

20301 Skywest Dr, Hayward, CA 94541

Site Inspection (Mandatory):

November 19, 2024, 2:00pm

20301 Skywest Dr, Hayward, CA 94541

Question Submission Deadline:

November 22, 2024, 4:00pm

Question Response Deadline:

November 27, 2024, 4:00pm

Submission Deadline:

December 10, 2024, 2:00pm

Interview (upon City's discretion):

January 7, 2025

Review Period of Proposals:

January 17, 2025

Recommendation to Council        :

January 28, 2025

Contractor Selection Date:

February 7, 2025

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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