Project Information

Bid Title

SUPERVISION & TREATMENT SERVICES FOR JUVENILES PROGRAM (STSJP)

Issuing Agency

Erie County

Location

New York

Published Date

Feb 18, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Department	Title	Submission Deadline	Additional files
SOCIAL SERVICES	SUPERVISION & TREATMENT SERVICES FOR JUVENILES PROGRAM (STSJP)	Wednesday, March 18, 2026	rfp-appendix-a-2026-012vf.docx

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ERIE COUNTY

REQUEST FOR PROPOSAL (RFP)

TO PROVIDE

SUPERVISION & TREATMENT SERVICES FOR

JUVENILES PROGRAM (STSJP)

RFP # 2026-012VF

Erie County Department of Social Services

EDWARD A. RATH COUNTY OFFICE BUILDING

95 FRANKLIN STREET

BUFFALO, NEW YORK 14202

COUNTY OF ERIE, NEW YORK

REQUEST FOR PROPOSALS (“RFP”) # 2026-012VF

TO PROVIDE SUPERVISION & TREATMENT SERVICES FOR JUVENILES PROGRAM

(STSJP)

Contents

I. INTRODUCTION.............................................................................................................................................................................3

II.

FUNDING AND BUDGET........................................................................................................................................................ 3

III. PROPOSAL TIMEFRAMES .................................................................................................................................................... 4

IV. GENERAL REQUIREMENTS ................................................................................................................................................. 5

V.

SCOPE OF PROFESSIONAL SERVICES REQUIRED ..................................................................................................... 7

INTRODUCTION ............................................................................................................................................................................. 7

HISTORY AND CONTEXT ............................................................................................................................................................ 9

SCOPE OF WORK ......................................................................................................................................................................... 9

GENERAL REQUIREMENTS: .................................................................................................................................................... 13

COMPENSATION ......................................................................................................................................................................... 14

VENDOR EXPERIENCE AND QUALIFICATIONS .................................................................................................................. 14

PERFORMANCE MEASURES AND DATA COLLECTION ................................................................................................... 14

ADDENDUM / APPENDIX: DENFINITIONS OF KEY TERMS……………………………………………………………..16

VI. STATEMENT OF RIGHTS .................................................................................................................................................... 19

UNDERSTANDINGS ........................................................................................................................................................................ 19

EVALUATION .................................................................................................................................................................................... 20

EVALUATION PROCESS................................................................................................................................................................ 20

CONTRACT ....................................................................................................................................................................................... 20

INDEMNIFICATION AND INSURANCE ........................................................................................................................................ 21

INTELLECTUAL PROPERTY RIGHTS ......................................................................................................................................... 21

NON-COLLUSION ............................................................................................................................................................................ 22

CONFLICT OF INTEREST .............................................................................................................................................................. 22

COMPLIANCE WITH LAWS ........................................................................................................................................................... 22

CONTENTS OF PROPOSAL .......................................................................................................................................................... 22

EFFECTIVE PERIOD OF PROPOSALS ....................................................................................................................................... 23

ERIE COUNTY EQUAL PAY CERTIFICATION ............................................................................................................................... 24

GUIDELINES FOR STANDARD INSURANCE PROVISIONS REQUIRED................................................................................. 25

PROPOSAL REQUIREMENTS .......................................................................................................................................................... 26

RFP APPENDIX A: Proposal to Provide Service ............................................................................................................................. 28

SCHEDULE A ........................................................................................................................................................................................ 32

RFP APPENDIX B: Fiscal.................................................................................................................................................................... 33

RFP APPENDIX C: Supplemental Information................................................................................................................................. 40

I. INTRODUCTION

The County of Erie, New York (the “County”) is currently seeking proposals from qualified agencies

(“Proposer”) interested in providing SUPERVISION & TREATMENT SERVICES FOR JUVENILES

PROGRAM (STSJP) for the Erie County Youth Bureau. The Supervision and Treatment Services for

Juveniles Program (STSJP) is a key mechanism of support for Juvenile Delinquency / Juvenile Justice

diversion in Erie County. The Erie County Youth Bureau utilizes a Solutions-Focused Principles-Trauma

Informed Care system of care framework. Proposers interested in providing this service are invited to respond

to this request.

In responding to this RFP, Proposers must follow the prescribed format as outlined. By so doing, each

Proposer will be providing the Erie County Department of Social Services (ECDSS) comparable data, and

thus, be assured fair and objective treatment in the review and evaluation process. It is the ECDSS’ intent

to select the Proposer that provides the best solution for their needs.

The County reserves the right to amend this RFP, reject any or all of the proposals, or any part thereof,

submitted in response to this RFP, and reserves the right to waive any irregularities or informalities, if such

action is deemed to be in the best interest of the County. The County reserves the right to request additional

information from any Proposer, and to award negotiated contracts to one or more Proposers.

This RFP is not intended and shall not be construed to commit the County to pay any costs incurred in

connection with any proposal or to procure or contract with any firm.

The County will only contract with firms that do not discriminate against employees or applicants for

employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual

orientation, citizenship status or any other status protected by New York State and Federal laws.

II. FUNDING AND BUDGET

A total of $1,100,000 is potentially available for the requested Supervision and Treatment Services for

Juveniles Program (including STSJP-Raise the Age services) for October 1, 2026 – September 30, 2027.

The final amount will be determined by the adopted New York State budget.

The award is subject to annual contract renewal, contingent upon the Proposer’s successful performance of

project objectives and the continued need and desire for such services as articulated by the Erie County

Youth Bureau. Initial award and renewals are subject to the inclusion of funding in the County Executive

Recommended Budget and as adopted by the Erie County Legislature, as well as contingent upon availability

of New York State funds appropriated for this purpose. All contract appropriations are subject to Legislative

approval.

Future awards will be dependent on available funds and subject to the demonstrated fiscal and programmatic

stability of the applicant agency, as well as their meeting all of the Erie County Youth Bureau requirements.

More than one provider may be selected for funding for the 2026 – 2027 program year.

3

III. PROPOSAL TIMEFRAMES

The following schedule is for informational purposes only. The County reserves the right to amend this

schedule at any time.

Issue RFP: February 18, 2026

RFP

Informational

Meeting:

February 24, 2026 at 2:30PM via Webex

Meeting

Link: https://erie.webex.com/erie/j.php?MTID=mf67d048cd1fec803d4a95e47c421eb02

Register for

the

Informational

Meeting

by contacting:

Judith.Kolmetz@erie.gov by 2/20/2026

Proposals

Due:

Selection

Made by:

Contract

Signed:

March 18, 2026 by 4:00 p.m.

Summer 2026

Following all necessary County approvals.

4

IV. GENERAL REQUIREMENTS

1. Each proposal shall be prepared simply and economically, avoiding the use of elaborate promotional

materials beyond what is sufficient to provide a complete, accurate and reliable presentation.

2. Your proposal must be comprised of 3 sections:

Appendix A

• Proposal to Provide Service- including separate descriptions of each component of service

being applied for, as described on page 11. A fillable copy of Appendix A for this RFP has

been posted to the Erie County Purchasing website alongside this RFP, and is also available by

emailing a request to Judith.Kolmetz@erie.gov. It is not the standard Appendix A.

• Signed Schedule A

• For agencies not currently contracted with ECDSS to provide the requested service, references

and data from similar work

Appendix B

• Signed Fiscal Form

• Budget Forms – including a separate budget for each component of service being applied

for.

Appendix C

• Most recent Audit report prepared by an independent CPA

• Most recent Management Letter

• Listing of Officers and Board of Directors

Failure to follow the prescribed format for responses may result in disqualification.

3. Proposals MUST be signed using the attached Schedule A: Proposer Certification. Unsigned

proposals will be rejected.

4. Submission of the proposals shall be uploaded as three separate documents (Appendix A, B and C) to:

OnBase Unity Form. You will receive an email confirming if it has been submitted.

If unable to upload the proposal, a printed submission may be submitted to: Erie County Department of

Social Services, Attn: Judith Kolmetz, 95 Franklin Street Room 804, Buffalo, NY 14202.

5. All proposals must be submitted on or before March 18, 2026 at 4:00 p.m. Regardless of cause,

proposals received after the above date and time will not be considered. Requests for extension will

not be granted. The County is under no obligation to return proposals.

6. Requests for clarification of this RFP must be written and submitted to Judith Kolmetz at the above

address, or at Judith.Kolmetz@erie.gov no later than 4:00 pm on 2/27/2026. A list of questions and

answers will be posted on the County website by 03/06/2026 if applicable. No communication of any

kind will be binding against the county, except for the formal written responses to any request for

clarification.

7. Proposers may be required to give an oral presentation to the County to clarify or elaborate on the

written proposal. Those Proposers will be notified to arrange specific times.

8. No proposal will be accepted from nor any agreement awarded to any Proposer that is in arrears upon

any debt or in default of any obligation owed to the County. Additionally, no agreement will be awarded

to any Proposer that has failed to satisfactorily perform pursuant to any prior agreement with the

County.

9. Information on the Standard Insurance Provisions required of agencies selected as a contractor of this

service is included in this RFP. This document is for informational purposes only and is not to be

submitted by the Proposer for the purposes of this RFP.

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 621420Outpatient Mental Health and Substance Abuse Centers

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