Project Information

Bid Title

26-016 Reservoir Security Patrol Services

Issuing Agency

City of Pawtucket

Location

Rhode Island

Published Date

May 4, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26-016 Reservoir Security Patrol Services

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CITY OF PAWTUCKET

And

PAWTUCKET WATER SUPPLY BOARD

REQUEST FOR SEALED BIDS

BID No. 26-016

Reservoir Security Patrol Services

Contents:

1.0 Bid/Solicitation Information

2.0 Instructions and Notifications to Bidders

3.0 Overview

4.0 Scope of Work

5.0 Insurance

6.0 Acknowledgement of Risk and Hold Harmless Agreement

7.0 Additional Insurance Requirements

8.0 Proposal Content and Organization

9.0 Evaluation Criteria

10.0 Miscellaneous

11.0 Bid Form and Specifications

Appendix A

Anti-Kickback Acknowledgement

Appendix B

City of Pawtucket Purchasing Rules and Regulations and Terms

and Conditions of Purchase

1.0 - Bid/Solicitation Information

Schedule

Pre-Bid/Proposal Conference:  No  Yes

Requests for Further Information Prior to:

May 7, 2026 @ 4:00 PM

Requests for information or clarification must be made electronically to the attention of:

Peter Wingate - Purchasing Agent

E-mail: pwingate@pawtucketri.com

Please reference the Sealed Bid number on all correspondence. Answers to questions

received, if any, will be posted on the internet as an addendum to this bid solicitation.

Sealed Bid Submission Deadline:

May 28, 2026 at 12:00 PM

Late submittals will not be considered.

Bids will be opened May 28, 2026 at 4:00PM at a regularly scheduled purchasing board

meeting, located at 100 Freight Street, Pawtucket, RI

Sealed Bids must be mailed or hand-delivered in a sealed envelope marked with the Sealed

Bid # and Project Name to:

Pawtucket City Hall - Purchasing Office

137 Roosevelt Avenue

Pawtucket, RI 02860

Bonds/Surety Required

Surety Bond:  No  Yes

Bidder is required to provide a bid surety in the form of a bid bond or certified check payable

to the City of Pawtucket in an amount not less than ten percent (10%) of the bid price.

Fidelity Bond:  No  Yes

Performance Bond and Labor and Material Bond:  No  Yes

The successful bidder will be required to furnish all insurance documentation as outlined in

the specifications document.

Miscellaneous

The bid process and resulting contract are subject to the Rules and Regulations and General

Terms and Conditions of Purchase. Submission of a bid in response to this solicitation is

acknowledgement and acceptance of these Rules and Regulations and General Terms and

Conditions of Purchase.

The City of Pawtucket reserves the right to award on the basis of cost alone, accept or reject

any or all bids, and to act in its best interest including, but not limited to, directly negotiating

with any vendor who submits a proposal in response to this Sealed Bid and to award a

contract based upon the results of those negotiations alone. Proposals found to be technically

or substantially non-responsive at any point in the evaluation process will be rejected and not

considered further. The City of Pawtucket may, at its sole option, elect to require

presentations(s) by bidders clearly in consideration for award.

2.0 - Instructions and Notifications to Bidders

• The words “City of Pawtucket” when used, shall also mean the Pawtucket Water

Supply Board (PWSB) acting through its Chairman.

• It is the vendor's responsibility to examine all specifications and conditions thoroughly,

and comply fully with specifications and all attached terms and conditions. Vendors

must comply with all Federal, State, and City laws, ordinances and regulations, and

meet any and all registration requirements where required for contractors as set forth

by the State of Rhode Island. Failure to make a complete submission as described

herein may result in a rejection of the proposal.

• All costs associated with developing or submitting a proposal in response to this

Request, or to provide oral or written clarification of its content shall be borne by the

bidder. The City of Pawtucket assumes no responsibility for these costs.

• A submittal may be withdrawn by written request to the Purchasing Agent by the

proposer prior to the stated Sealed Bid deadline.

• Prior to the proposal deadline established for this Sealed Bid, changes may be made

to a proposal already received by the City if that vendor makes a request to the

Purchasing Agent, in writing, to do so. No changes to a proposal shall be made after

the Sealed Bid deadline.

• Proposals are considered to be irrevocable for a period of not less than ninety (90)

days following the opening date, and may not be withdrawn, except with the express

written permission of the Purchasing Agent. Should any vendor object to this condition,

the vendor must provide objection through a question and/or complaint to the

Purchasing Agent prior to the proposal deadline.

• All pricing submitted will be considered to be firm and fixed unless otherwise indicated

herein.

• The vendor has full responsibility to ensure that the proposal arrives at the Purchasing

Division Office prior to the deadline set out herein. The City assumes no responsibility

for delays caused by the U.S. Postal Service or any other delivery service. Postmarking

by the due date will not substitute for actual receipt of response by the due date.

Proposals arriving after the deadline may be returned, unopened, to the vendor, or

may simply be declared non-responsive and not subject to evaluation, at the sole

discretion of the Purchasing Agent. For the purposes of this requirement, the

official time and date shall be that of the time clock in the City of Pawtucket’s

Purchasing Office.

• It is intended that an award pursuant to this Sealed Bid will be made to a prime

contractor, who will assume responsibility for all aspects of the work. Joint venture and

cooperative proposals will not be considered, but subcontracts are permitted, provided

that their use is clearly indicated in the bidder's proposal, and the subcontractor(s)

proposed to be used are identified in the proposal.

• Bidders are advised that all materials submitted to the City of Pawtucket for

consideration in response to this Sealed Bid shall be considered to be public records

as defined in Title 38 Chapter 2 of the Rhode Island General Laws, without exception,

and may be released for inspection immediately upon request once an award has been

made.

• Vendors are responsible for errors and omissions in their proposals. No such error or

omission shall diminish the vendor's obligations to the City.

• The City reserves the right to reject any or all proposals, or portions thereof, at any

time, with no penalty. The City also has the right to waive immaterial defects and minor

irregularities in any submitted proposal at its sole discretion. All material submitted in

response to this Sealed Bid shall become the property of the City of Pawtucket upon

delivery to the Purchasing Agent.

3.0 - Overview

The City of Pawtucket desires to seek sealed bids on behalf of the Pawtucket Water Supply

Board (PWSB) to provide a security patrol for its reservoir and watershed property in Rhode

Island and Massachusetts.

Commodity Codes

• NAICS 561612Security Guards and Patrol Services

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