Project Information

Bid Title

Janitorial and Cleaning Services for City Parking Structures

Issuing Agency

City of Alhambra

Location

California

Published Date

Apr 14, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP2M25-27

Original Source

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Project Description

Bid Number:	RFP2M25-27
Bid Title:	Janitorial and Cleaning Services for City Parking Structures
Category:	Request For Proposals
Status:	Open

Description: To interested and qualified firms: The City of Alhambra, Public Works Department, is soliciting Proposals from qualified firms to provide Janitorial and cleaning Services for City Parking Structures Interested and qualified firms shall submit five (5) copies of their Proposals and one (1) PDF file on a thumb drive no later than 10:00 AM on Thursday, May 14, 2026, to: City Clerk's Office RFP2M25-27 Joseph Villegas Deputy Director, Public Works Department City of Alhambra 111 S First Street Alhambra, CA 91801 If you have any questions, please contact Joseph Villegas via email: For security reasons, you must enable JavaScript to view this E-mail address. . Questions must be submitted by May 1, 2026, by 4:00 PM. In the subject line, write “RFP 2M25-27.” Publication Date/Time: 4/13/2026 12:00 AM Closing Date/Time: 5/14/2026 10:00 AM Contact Person: If you have any questions, please contact Joseph Villegas via email: jvillegas@alhambraca.gov. Questions must be submitted by May 1, 2026, by 4:00 PM. In the subject line, write “RFP 2M25-27.” Related Documents: RFP2M25-27

Attachment Preview

Date: April 13, 2026

Subject: REQUEST FOR PROPOSAL (RFP2M25-27)

To Provide Janitorial Services for City Parking Structures

To interested and qualified firms:

The City of Alhambra, Public Works Department, is soliciting Proposals from

qualified firms to provide Janitorial and cleaning Services for City Parking

Structures

Interested and qualified firms shall submit five (5) copies of their Proposals and

one (1) PDF file on a thumb drive no later than 10:00 AM on Thursday, May 14,

2026, to:

City Clerk's Office

RFP2M25-27

Joseph Villegas

Deputy Director, Public Works Department

City of Alhambra

111 S First Street

Alhambra, CA 91801

If you have any questions, please contact Joseph Villegas via email:

jvillegas@alhambraca.gov. Questions must be submitted by May 1, 2026, by 4:00

PM. In the subject line, write “RFP 2M25-27.”

This RFP and Attachments are posted on the City’s website under City Bid

Notices/RFPs.

Please review the RFP requirements and submit your proposal by the specified date.

Issued by:

Joseph Villegas

____________________________________

Joseph Villegas

Deputy Director, Public Works Department

City of Alhambra

Date: March 14, 2026

REQUEST FOR PROPOSAL (RFP2M25-27)

To Provide Janitorial Services for City Parking Structures

A. RFP INFORMATION

The City of Alhambra, Public Works Department, is soliciting Proposals from qualified firms to

provide Janitorial and cleaning services for City Parking Structures.

It is anticipated that a new janitorial company will be selected in May 2026, with services

commencing on July 1, 2026.

This RFP and Attachments are posted on the City’s website under City Bid Notices/RFPs.

B. PROJECT DESCRIPTION AND REQUESTED SERVICES

The City staff is soliciting Proposals from qualified and experienced companies to provide

comprehensive cleaning services, including emptying waste receptacles, removing debris, bi-

monthly pressure washing of stairways, and cleaning and sanitizing elevator floors, doors, and

interior walls. This includes the removal of graffiti. In addition, services shall include the use of

a vacuum sweeper truck for floor cleaning and other janitorial tasks necessary to maintain the

parking structures in a clean, safe, and presentable condition for public use.

The Contractor is required to provide qualified and dependable personnel with demonstrated

experience in performing janitorial and custodial services for public facilities. The firm’s assigned

personnel shall have the ability to properly clean, maintain, and service all designated areas within

buildings, structures, and properties owned or operated by the City. The City expects staff to be

regularly assigned as necessary to perform routine janitorial services, preventative cleaning, and

address any sanitation or facility maintenance needs that arise. The Contractor shall ensure

adequate staffing is available to provide consistent service and respond to any additional service

requests as required by the City.

The scope of services to be provided by the selected consultant please see: RFP2M25-27

Proposers are strongly encouraged to visit all three locations prior to submitting a proposal in

order to become thoroughly familiar with the site conditions and scope of services. Site visits

will enable proposers to accurately determine the level of effort required to perform the work.

Submission of a proposal shall be considered evidence that the proposer has satisfied

themselves as to all conditions affecting the work.

Proposed Staff:

It is imperative that the key personnel providing the required services have the background,

experience, and qualifications in similar projects.

-1-

REQUEST FOR PROPOSAL (RFP2M25-27)

To Provide Janitorial Services for City Parking Structures

The general scope of services and key management and technical staff positions indicated above

are provided for the Consultants' guidance in preparing their Proposals. The Consultants shall

include in their Proposals in detail their approach, understanding, and scope of services, and staff

organization and qualifications, demonstrating how they will manage the project efficiently and

effectively.

C. CITY’S STANDARD MAINTENANCE SERVICES AGREEMENT

The RFP includes ATTACHMENT A - CITY’S STANDARD MAINTENANCE SERVICES

AGREEMENT. Proposers shall review the Agreement and provide a statement that they will

comply with all aspects of the Agreement, or provide any comments that they would like the City

to consider.

D. INSURANCE REQUIREMENTS

For insurance requirements, please see ATTACHMENT A, SECTION 26 - CITY’S STANDARD

MAINTENANCE SERVICES AGREEMENT.

E. CONSULTANT SELECTION METHODOLOGY

Upon receipt of Proposals, the City’s consultant selection committee will rank the responding

consultants and develop a short list of qualified consultants to invite for interviews. The final

ranking of consultants will be based on the interviews. The City will negotiate the final scope and

fee with the most qualified consultant.

The proposals will be evaluated based on several factors. These factors include:

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REQUEST FOR PROPOSAL (RFP2M25-27)

To Provide Janitorial Services for City Parking Structures

Evaluation Criteria

Project Understanding and Technical Approach: Consultant’s Scope of Work provided

in its Proposal. Demonstrated understanding of the scope of janitorial services

Cleaning methods, procedures, and frequency

Quality control and inspection procedures

Approach to handling special cleaning requests and emergencies, and Project

Understanding and Approach.

Max

Points

20

Similar Project Experience and Qualifications.

Experience providing janitorial services for similar facilities

Years of experience in the industry

Experience with municipal or public agency contracts

20

Staff training programs and certifications

Staffing Plan and Personnel,

Proposed staffing levels

Supervision and management structure

Employee screening and background checks

15

Availability of backup personnel

Work Plan and Schedule

Proposed cleaning schedule

Flexibility to accommodate City needs

10

Ability to perform services without disrupting operations

Responsiveness to service requests

Safety Program

Safety policies and procedures

Training on chemical handling and equipment use

10

OSHA compliance

Injury and incident prevention measures

Past Performance and References

Quality of past performance

Client references

Reliability and responsiveness

10

History of meeting contract requirements

Cost Proposal

Total monthly cost

Itemized cost breakdown

15

Cost competitiveness

Overall value to the City

Total Points

100

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REQUEST FOR PROPOSAL (RFP2M25-27)

To Provide Janitorial Services for City Parking Structures

F. CONTRACT AWARD

Any contract resulting from this RFP will be awarded to a firm whose proposal meets the technical

requirements of the RFP and is evaluated as the highest-ranked proposal. Proposals will be ranked

in accordance with the evaluation criteria stated in this RFP.

Negotiations regarding a fair and reasonable price will occur subsequent to consultant selection.

Should the City be unable to obtain a fair and reasonable price through negotiations with the

highest qualified proposer, the City shall enter into negotiations with the next highest qualified

proposer and may award that contract if the parties are able to arrive at a fair and reasonable price.

If that is unattainable, the City shall enter into negotiations with the next highest qualified proposer

in sequence until an agreement is reached.

G. REQUIRED FORMAT FOR TECHNICAL PROPOSAL SUBMITTAL

Please submit your Proposal in the format specified below:

Cover Letter:

Emphasize the project team's strengths and the firm’s experience. Include the name, address,

telephone number, title, and signature of the firm’s contact person for this proposal. The

cover letter shall state that the submittal is valid for 90 days.

Table of Contents:

Provide the contents of the proposal.

Section 1. Approach and Scope of Work:

Provide your understanding of the project and describe your approach. Provide a detailed

scope of work that your firm will utilize in delivering the requested services in an efficient

and cost-effective manner, and in compliance with all applicable federal, state, and local

laws, regulations, codes, and ordinances. The scope shall also describe quality control

procedures, staffing, supervision, scheduling, and any other elements necessary to

successfully perform the services.

In your approach, describe methods that you will use for quality control, budget/cost control,

schedule control, and document control.

Section 2. Project Team, Key Personnel and Resumes:

Provide an organization chart showing the names and responsibilities of key personnel and

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Commodity Codes

• NAICS 561720Janitorial Services

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