Project Information

Bid Title

Pest Control for Sewer Collection System

Issuing Agency

City of Ventura

Location

California

Published Date

May 14, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000882

Original Source

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Project Description

Bid Number:	P-130000882
Bid Title:	Pest Control for Sewer Collection System
Category:	Environmental Services
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Pest Control Services for Sewer Collection System, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Thursday, June 4, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 5/14/2026 12:00 AM Closing Date/Time: 6/4/2026 4:00 PM Related Documents: P-130000882 Pest Control for Collection System Attachment A and B Attachment C

Attachment Preview

Request for Proposal No. P-130000882

Thursday, May 14, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Pest Control Services for Sewer Collection System, in accordance with this

Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Thursday, June 4, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Request for Proposal No. P-130000882

Pest Control Services for Sewer Collection System

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

Request for Proposal Timeline

1.2.

Question and Answer Period

1.3.

Proposal Submission

1.4.

Elevated Consultant Interviews

1.5.

Proposal Format

1.6.

Insurance Requirements

1.7.

Agreement Prices

1.8.

Agreement/Contract

1.9.

Term of Agreement

1.10.

Subcontracting

1.11.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

General Overview

2.3.

Scope of Work

2.4.

Cost Proposal Rate Sheet

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment “A” – General Provisions for Standard Form Contracts

• Attachment “B” – Small Local Business Purchasing Preference Certification

• Attachment “C” – General Services Agreement

EXHIBITS

• Exhibit ”A” – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit “B” – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit “C” – General Services Agreement (INSURANCE REQUIREMENTS)

Request for Proposal No. P-130000882

Pest Control Services for Sewer Collection System

1. INSTRUCTIONS TO BIDDERS

1.1 Request For Proposal Timeline

Release of Request for Proposal

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

Thursday, May 14, 2026

Monday, May 25, 2026, at 2:00PM PST

Tuesday, May 26, 2026

Thursday, June 4, 2026, at 4:00PM PST

1.2 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Monday, May 25,

2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All questions

will be answered in the form of an addendum.

1.3 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov, submitted on or before Thursday,

June 4, 2026, at 4:00 PM PST. If discrepancies are found between the hard copy and the

PDF, the hard copy will provide the basis for resolving such discrepancies. If no document

can be identified as the original, proposal may be rejected at the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.4 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

Request for Proposal No. P-130000882

Pest Control Services for Sewer Collection System

1.6 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General

Services Agreement.

1.7 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.8 Agreement/Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “C” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.9 Term of Agreement

The initial term of this Agreement shall commence on July 1, 2026, and will continue for a

period of one (1) year. The City may elect, at its own option, to renew this Agreement for four

additional one-year increments. Initial term, plus any option to extend shall not exceed a total

of five years.

1.10 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

Request for Proposal No. P-130000882

Pest Control Services for Sewer Collection System

2. SCOPE OF SERVICES

2.1 Introduction

The City of San Buenaventura (Ventura) is a coastal community located just north of Los Angeles

County and south of Santa Barbara County and is frequently considered one of America’s most

desirable places to live. The City is a full-service municipality, providing police and fire services,

parks and recreation, public works, and community development in addition to water treatment

and distribution, storm water processing, and wastewater management. The City employs nearly

700 employees, boasts a population of 110,000 residents within its 32 square miles which

includes 32 parks and historic sites, and more than 800 acres of open green space. The City

operates under its own charter with the City Council/City Manager form of government

comprised of seven members elected by district for terms of four years. The City Council hires

two of the principal officials of the City, the City Manager and the City Attorney.

2.2 General Overview

The City of San Buenaventura (City) Sewer System consists of approximately 6,584 manholes

which may occasionally require rehabilitation. Ventura Water, is requesting proposals from

qualified and licensed pest control firms to provide professional pest control services within the

City’s sanitary sewer collection system. The City maintains an extensive sewer collection system

consisting of gravity sewers, manholes, lift stations, and related appurtenances. Roach

infestations within the sewer system pose potential public health concerns, nuisance complaints,

and operational challenges.

The City seeks an experienced contractor to implement an effective, environmentally

responsible, and regulatory-compliant roach control program that minimizes pest populations

while protecting City personnel, the public, and the environment.

The City’s intent is to enter into a contract with one contractor for this service on an as-needed

basis. Any tasking shall be initiated solely by the City. The City anticipates awarding a contract

with an initial term of one (1) year, with the option to renew for up to four (4) additional one-year

periods, subject to satisfactory performance and City Council approval.

2.3 Scope of Work

The selected contractor shall provide all labor, materials, equipment, and expertise necessary

to perform roach control services within the City’s sewer collection system. Services shall

include, but are not limited to, the following:

The Contractor shall provide all labor, materials and equipment to complete in its entirety the

tasks described below.

Task A: System Assessment

• Review City-provided sewer system maps and data.

• Conduct field assessments of designated sewer segments, manholes, and related

structures.

• Identify infestation levels, species (where feasible), and high-priority treatment areas.

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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