Project Information

Bid Title

Travel Management and Conference Registration Solutions

Issuing Agency

City of Pasadena

Location

California

Published Date

May 28, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-RFI-0209

Original Source

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Bid Documents

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Project Description

Project ID: 2026-RFI-0209

Title: Travel Management and Conference Registration Solutions

Addenda: 0

Release Date: 5/28/2026

Due Date: 6/23/2026

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Travel Management and Conference Registration Solutions

Request for Information

Department of Finance, Purchasing Division

336214 , 5112 , 51121 , 511210 , 51913 ... show all

Project ID: 2026-RFI-0209

Release Date: Thursday, May 28, 2026

· Due Date: Tuesday, June 23, 2026 3:00pm

Posted Thursday, May 28, 2026 12:44pm

All dates & times in Pacific Time

Draft Response No Bid

Time Remaining: 25 days, 20 hours, 36 minutes

Post Information

Posted At:Thu, May 28, 2026 12:44 PM
Sealed Bid Process:No
Private Bid:No

Overview

Summary

The City of Pasadena, Department of Finance, is seeking information from firms that provide online travel coordination and conference registration platforms. This RFI is issued for information and planning purposes only and does not constitute a solicitation for bids or proposals.

The City is exploring online solutions that can:

• Streamline travel booking (air, hotel, ground transportation)
• Facilitate conference and event registrations
• Provide centralized administrative oversight with departmental flexibility
• Align with public sector procurement and payment requirements
• Assist in navigating complex itineraries.
• Compliance with city travel policy
• Securing conference/event registration and lodging rates
• Facilitation of travel payments to vendors (hotels, airlines, ground transportation, etc.)

Background

The City coordinates travel and conference participation across multiple departments. Current processes are decentralized and may involve:

• Individual bookings
• Multiple vendor platforms
• Limited centralized oversight

The City may solicit solutions that improve:

• Efficiency
• Cost control
• Compliance with City financial policies
• Administrative visibility

Timeline

Release Project Date:

May 28, 2026

Question Submission Deadline:

June 9, 2026, 3:00pm

Proposal Submission Deadline:

June 23, 2026, 3:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561510Travel Agencies
• NAICS 561599All Other Travel Arrangement and Reservation Services
• NAICS 561920Convention and Trade Show Organizers

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