Project Information

Bid Title

RFCSP: 2026-020, FIRE STATION #21 (2022 BOND)

Issuing Agency

City of San Antonio

Location

Texas

Published Date

Feb 27, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFCSP: 2026-020, FIRE STATION #21 (2022 BOND)

The City of San Antonio (City), Capital Delivery Department (CDD) is issuing a Request for Competitive Sealed Proposals (RFCSP) for qualified firms (Respondents) to provide construction services for the Fire Station #21 a 2022 BOND (Project). New Construction, located at Pleasanton Rd, San Antonio TX 78073.

Date Issued: January 23, 2026
Due Date & Time: March 10, 2026; 2:00 PM Central Time

A non-mandatory Pre-Submittal Conference is scheduled, for February 3, 2026, at 11:00 a.m. CT. The Pre-Submittal Conference will be held via WebEx meeting. Prospective Respondents may join the WebEx using the following instructions: Respondents may call the toll-free number listed below and enter access code or access from below to participate the day of the conference. Toll Free Number: + 1-415-655-0001 Meeting number (access code): 2339 369 1640 Meeting password: COSA. Respondent is encouraged to submit written questions concerning this RFCSP through the CivCast website at least five (5) calendar days in advance of the Pre-Submittal Conference, in order to expedite the proceedings. City’s responses to questions received by this due date may be distributed at the Pre-Submittal Conference, as well as being posted on the CivCast website at https://www.CivCastusa.com/bids.
Site Visit: A non-mandatory site visit is scheduled on February 3, 2026, at 3:00 p.m. at 411 West Harlan, San Antonio, Texas 78214. There is available parking at site.

To view this solicitation, go to the CivCast website at https://www.CivCastusa.com/bids. and search under CIVCAST ID number

Document	Type	Size
Solicitation Information	PDF	359.95 KB
Solicitation Synopsis	PDF	128.52 KB

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CITY OF SAN ANTONIO

REQUEST FOR COMPETITIVE SEALED PROPOSALS (RFCSP)

FIRE STATION #21 (2022 BOND)

RFCSP: 2026-020 | WBS: 23-04185

Release Date: Friday, January 23, 2025

Proposals Due: Tuesday, March 10, 2026, 2:00 p.m. Central Time (CT)

This solicitation has been identified as High-Profile.

PROHIBITED CAMPAIGN CONTRIBUTIONS

Prohibition against Campaign or Officeholder Contributions for Individuals and Entities Seeking High-

Profile Contracts. Under Section 2-309 of the Municipal Campaign Finance Code, the following are prohibited

from making a campaign or officeholder contribution to any member of City Council, candidate for City Council

or political action committee that contributes to City Council elections beginning on the *10th business day after

a contract solicitation has been released through the 30th calendar day following the approval by City Council

(“blackout” period):

1. Any individual seeking a high-profile contract;

2. Any owner, officer, officer of board, executive committee member, and general board member of an entity

seeking a high-profile contract;

3. The legal signatory of the high-profile contract;

4. Any attorney, lobbyist or consultant hired or retained to assist the individual or entity in seeking a high-

profile contract;

5. Subcontractors hired or retained to provide services under the high-profile contract;

6. Any first-degree member of the household of any person listed in (1), (2), (3) or (5) of this subsection;

and

7. Any corporate political action committee (PAC) established or formed by the entity seeking a high-profile

contract.

A high-profile contract cannot be awarded to the individual or entity if a prohibited contribution was

made by any of these individuals during the “blackout” period.

*For this solicitation, the first day contributions are prohibited is February 6, 2026.

The first day contributions may be made is the 31st day after the contract is approved at a City

Council “A” Session.

RESTRICTIONS ON COMMUNICATIONS

In accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on

communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials,

as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFCSP or proposal from

the time the RFCSP has been released until the contract is posted for consideration as an agenda item

during a meeting designated as an “A” session; and 2) City employees from the time the RFCSP has

been released until the contract is approved at a City Council “A” session.

Restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct

or indirect discussion of the RFCSP and/or proposal submitted by Respondent.

Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent’s

proposal from consideration.

For additional information, see the section of this RFCSP entitled “Restrictions on Communication”.

FIRE STATION #21 (2022 BOND)

RFCSP: 2026-020 | WBS: 23-04185

Page 2

TABLE OF CONTENTS

Section

I.

II.

III.

IV.

V.

VI.

VII.

VIII.

IX.

Exhibit #

Exhibit A

Exhibit B

Exhibit C

Exhibit D

Exhibit E

Exhibit F

Exhibit G

Form #

Form 1

Form 2

Form 3

Form 4

Form 5

Form 6

Form 7

Form 8

Background

Section Name

Scope of Work, Project Objectives and General Requirements

Schedule of Events

Pre-Submittal Conference

Proposal Document Requirements and Evaluation Criteria

Submission Instructions

Amendments to RFCSP

Restrictions to RFCSP

Award of Contract and Reservation of Rights

RFQ Exhibits

General Conditions

General Wage Decision Number: TX20260231 01/02/2026

Payment and Performance Bond Templates

SBEDA Compliance Provisions

Insurance Requirements

Fire Station Plans

Fire Station Specifications

Required Forms

Submittal Checklist and Table of Contents

Submittal Cover/Signature Sheet

Contracts Disclosure Instructions Form

Litigation Disclosure Form

SBEDA Utilization Plan

Veteran-Owned Small Business (VOSB) Tracking Form

Local Preference Program (LPP) Tracking Form

Heat Illness Prevention Acknowledgment Form

Page

4

4

6

6

7

15

16

17

18

-

-

-

-

-

-

-

-

-

-

-

-

-

-

FIRE STATION #21 (2022 BOND)

RFCSP: 2026-020 | WBS: 23-04185

Page 3

FIRE STATION #21 (2022 BOND)

RFCSP: 2026-020 | WBS: 23-04185

I. BACKGROUND

The City of San Antonio (City), Capital Delivery Department (CDD) is issuing a Request for Competitive

Sealed Proposals (RFCSP) for qualified firms (Respondents) to provide construction services for the

Fire Station #21 a 2022 BOND (Project). New Construction, located at Pleasanton Rd, San Antonio

TX 78073.

II. SCOPE OF WORK AND GENERAL REQUIREMENTS

On, City Council approved Ordinance authorizing the negotiation and execution of 25 Professional

Services Contracts of which Debra J. Dockery, Architect, P.C. was selected to design the Fire Station

21 project. Debra J. Dockery, Architect, P.C. was originally selected to design a square foot new Fire

Station 21 replacing the existing administration and housing areas at old fire station. Subsequent

programming has determined that to provide a fully functional station that meets the needs of the

assigned area of operations apparatus bay and supporting equipment bunker needs to be provided.

New construction one (1) EMS bay with Pavement Vehicle Exhaust System, United States Digital

Designs (USDD) Fire Alerting System /Joker Stand, Kitchen/Dining, Day Room, Public Lobby, Offices,

Officers’ dorms, Fire Fighters’ dorms, EMS dorms and quarters. Exercise room, laundry, restrooms,

and bathrooms, mechanical and electrical rooms, IT room, emergency generator, mechanical yard,

storage, public and staff parking, entrance and exit drives, landscaping and any other work required for

the completion of the project as designed in the project plans and specifications.

Additionally, an additive alternate is also being proposed.

Alternates:

3.1 SCHEDULE OF ALTERNATES

A. ADDITIVE Alternate Bid Item No. 1: Provide and install motorized four-fold vehicle bay doors at

the three fire apparatus bays facing Pleasanton Road.

B. ADDITIVE Alternate Bid Item No. 2: Provide and install suspended wood panel ceilings in the Day

Room and Kitchen as shown on the drawings and specified in Section 095117 and with linear light

fixtures.

Plans and Specifications of the Construction Documents: Documents may be downloaded on the

CivCast website at https://www.CivCastusa.com/bids. Questions received from potential respondents

shall be answered by the City by posting on the CivCast website. All provisions and requirements of

such issued addenda shall supersede or modify affected portions of the Specifications. All addenda are

a part of the Project’s Contract Documents. No other explanation or interpretation regarding provisions

and/or requirements shall be considered official or binding upon City. Addenda shall be posted on the

CivCast website at https://www.CivCastusa.com/bids, along with the Project solicitation documents.

Respondent understands and agrees that Respondent is responsible for obtaining all issued Addenda

FIRE STATION #21 (2022 BOND)

RFCSP: 2026-020 | WBS: 23-04185

Page 4

and adhering to all requirements in any issued Addenda. City shall not be responsible for incorrect

information obtained through other sources.

Construction Cost Estimate: $10,570,816.00

Calendar Days: Respondent understands and agrees that this is a 420-calendar day contract.

The construction cost estimate and calendar days listed above includes the base bid and all alternates

listed in the bid form on CivCast.

Liquidated Damages for Delay in Substantial Completion and Final Completion: The Contractor

will be expected to begin construction in accordance with Article 1 –General Provisions, Section 1.2.4,

Notice to Proceed and Commencement of Contract Times in the General Conditions-City of San

Antonio Construction Contracts. In the event the selected Respondent fails to achieve Substantial

Completion and/or Final Completion of the Project by the dates established for Substantial Completion

and/or Final Completion, Respondent hereby accepts and agrees it shall pay City the sum indicated on

the table below for each and every calendar day of unexcused delay in achieving Substantial

Completion and/or Final Completion beyond the Scheduled Completion/Final Completion dates.

Any sums due and payable hereunder to City shall be payable, not as a penalty, but as Liquidated

Damages representing an estimate of delay damages sustained by City, estimated at the time of

executing the Contract. Such Liquidated Damages shall apply regardless of whether Respondent has

been terminated by City prior to Substantial Completion, so long as Respondent's actions or inactions

contributed to the delay. Such Liquidated Damages shall be in addition to and not in preclusion of any

recovery of actual damages resulting from other defects in Respondent's performance hereunder, for

matters other than delays in Substantial Completion/Final Completion.

When City reasonably believes that Substantial Completion/Final Completion will be inexcusably

delayed, City shall be entitled, but not required, to withhold from any amounts otherwise due to

Respondent an amount then believed by City to be adequate to recover liquidated damages applicable

to such delays. If and when Respondent overcomes the delay in achieving Substantial Completion

and/or Final Completion or any part thereof, for which City has withheld payment, City promptly shall

release to Respondent those funds withheld but no longer applicable as Liquidated Damages. The

Liquidated Damages are displayed in the following table:

Contractual

Milestone

Contractual Milestone

Description and

Requirements

From

1

Substantial Completion

NTP

2

Final Completion

Substantial

Completion

To

Substantial

Completion

30 Calendar

Days

Liquidated

Damages

$1,808.08 per day

$935.00 per day

Wage & Labor Standard Provisions & Prevailing Wage Rates: The selected Respondent shall

comply with City Ordinance Number 2008-11-20-1045, concerning Wage and Hour Labor Standard

Provisions for City of San Antonio Construction Projects (amending City Ordinance Number 71312).

This is a public works Contract and Chapter 2258 of the Texas Government Code requires that not less

FIRE STATION #21 (2022 BOND)

RFCSP: 2026-020 | WBS: 23-04185

Page 5

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