Project Information

Bid Title

PORTABLE TOILET RENTAL AND SERVICE (ANNUAL CONTRACT) Buyer: Thierry Decembre

Issuing Agency

Consolidated Government of Columbus

Location

Georgia

Published Date

May 1, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB No. 26-0036

Original Source

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Project Description

SOLICITATION	DESCRIPTION	DUE DATE
RFB No. 26-0036	PORTABLE TOILET RENTAL AND SERVICE (ANNUAL CONTRACT) Buyer: Thierry Decembre	May 29, 2026 (No later than 2:30 PM)

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COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

FINANCE DEPARTMENT

PURCHASING DIVISION

Date: April 30, 2026

COLUMBUS CITY HALL

1111 FIRST AVENUE, COLUMBUS, GEORGIA 31901

P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340

706-225-4087 | www.columbusga.org

REQUEST

FOR BIDS:

RFB NO. 26-0036

GENERAL SCOPE

Qualified vendors are invited to submit sealed bids, subject to conditions and

instructions as specified, for the sale of:

PORTABLE TOILET RENTAL AND SERVICE

(ANNUAL CONTRACT)

The Consolidated Government of Columbus, Georgia (the City) is seeking vendors

to provide portable toilets, hand washing stations and grey water collection containers

at various City location sites. The contract term will be for two (2) years, with the

option to renew for three (3) additional twelve-month periods.

DUE DATE

May 29, 2026 – 2:30 PM (Eastern)

Responses must be submitted via DemandStar on or before the due date. A virtual

opening will be held during the 3:00 PM hour of the due date. Responding

vendors are not required but are invited to attend the opening.

If you wish to attend the virtual opening, use one of the Microsoft Teams meeting

options: Click here to join the meeting or call in (audio only) +1 478-239-

0725,,855808406# United States, Macon Phone Conference ID: 855 808 406# Find a

local number | Reset PIN. Note: Columbus Consolidated Government is not

responsible for technical issues that may arise during the virtual opening.

BID SUBMISSION See Appendix A for Submission Requirements, Submission Requirements

REQUIREMENTS Checklist, and DemandStar Registration and Submission Instructions.

ADDENDA

IMPORTANT INFORMATION

The Purchasing Division will post addenda (if any) for this project at

https://www.columbusga.gov/finance-2/bid-opportunities. It is the vendors’

responsibility to periodically visit the web page for addenda, before the due date

and prior to submitting a proposal.

“NO BID”

RESPONSE

Refer to the form on page 3 if you are not interested in this invitation.

Andrea J. McCorvey

Purchasing Division Manager

RFB 26-0036

PORTABLE TOILET RENTAL AND SERVICE

Page 1 of 34

IMPORTANT INFORMATION

e-Notification

The City uses the Georgia Procurement Registry e-notification

system. You must register with the Team Georgia Marketplace to

receive future procurement notifications at https://doas.ga.gov/state-

purchasing/getting-started-supplier.

If you have any questions or encounter any problems while

registering, please contact the Team Georgia Marketplace

Procurement Helpdesk:

Telephone:

Fax:

Email:

404-657-6000

404-657-8444

procurementhelp@doas.ga.gov

RFB 26-0036

PORTABLE TOILET RENTAL AND SERVICE

Page 2 of 34

STATEMENT OF “NO BID”

Complete and return this form immediately if you do NOT intend to Bid:

Email: BidOpportunities@columbusga.org

Attn: Ryky Decembre, Buyer

Mail:

Columbus Consolidated Government

Purchasing Division

P.O. Box 1340

Columbus, GA 31902-1340

We, the undersigned decline to bid on your RFB No. 26-0036, for PORTABLE TOILET

RENTAL AND SERVICE (ANNUAL CONTRACT) for the following reason(s):

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below)

There is insufficient time to respond to the Requests for Bids.

We do not offer this product or service.

We are unable to meet specifications.

We are unable to meet bond requirements.

Specifications are unclear (explain below).

We are unable to meet insurance requirements.

Other (specify below)

Remarks:

COMPANY NAME: ______________________________________________

AGENT: ______________________________________________

DATE: ______________________________________________

TELEPHONE NUMBER: ______________________________________________

EMAIL ADDRESS: ______________________________________________

RFB 26-0036

PORTABLE TOILET RENTAL AND SERVICE

Page 3 of 34

GENERAL PROVISIONS

THESE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE BID

SPECIFICATIONS.

The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia as

adopted and amended by Council shall apply to all invitations for bids and award of all contracts and is specifically

incorporated herein by this reference. A copy of the ordinance is on file in the Purchasing Division

1. TERM “CITY”. The term “City” as used throughout these documents will mean Consolidated Government of

Columbus, Georgia.

2. PREPARATION OF FORM. Bid proposals shall be submitted on the forms provided by the City. All figures must be

written in ink or typewritten. Figures written in pencil or erasures are not acceptable. However, mistakes may be crossed

out, corrections inserted adjacent thereto, initialed in ink by the person signing the proposal. If there are discrepancies

between unit prices quoted and extensions, the unit price will prevail. Failure to properly sign forms, in ink, will render bid

incomplete.

3. EXECUTION OF THE BID PROPOSAL. Execution of the bid proposal will indicate the bidder is familiar and in

compliance with all local laws, regulations, ordinances, site inspections, licenses, dray tags, etc.

4. BID DUE DATE. The bid submission must arrive in the Purchasing Division on or before the stated due date and time.

Upon receipt, bids will be time and date stamped. Bids will remain sealed and secured until the stated due date and time for

the bid opening.

5. BID OPENING. Bids shall be opened publicly in the presence of one or more witnesses at the time and place stated in

the public notice. The amount of each bid, the bidder's name and such other relevant information as the Purchasing Manager

deems appropriate shall be recorded and retained in accordance with Georgia law. The record and each bid shall be open to

the public in accordance with Article 3. 301A of the Procurement Ordinance (Public Access to Procurement Information).

6. LATE BIDS. It is the responsibility of the bidder to ensure bids are submitted by the specified due date and time.

Bids received after the stated date and time will be returned, unopened, to the bidder. The official clock to determine the

date and time will be the time/date stamp located in the Finance Department. All bids received will be time and date

stamped by the official clock. The City will not be held responsible for the late delivery of bids due to the U.S. Mail

Service, or any other courier service.

7. RECEIPT OF ONE SEALED BID. In the event only one sealed bid is received, no formal bid opening shall take place.

First, the Purchasing Division shall conduct a survey of vendors to inquire of “no bid” responses and non-responsive vendors.

If, from the survey, it is determined by the Purchasing Division that specifications need revision, the one bid received will be

returned, unopened, to the responding vendor, with a letter of explanation and a new bid solicitation prepared. If it is

determined that other vendors need to be contacted, the bid due date will be extended, and the one bid received will remain

sealed until the new bid opening date. The vendor submitting the single bid will receive a letter of explanation.

If it is determined the one bid received is from the only responsive, responsible bidder, then the bid shall be opened

by the Purchasing Division Manager or designee, in the presence of at least one other witness. The single bid will be

evaluated by the using agency for award recommendation.

8. RECEIPT OF TIE BIDS. In the event multiple responsive, responsible bidders are tied for the lowest price and all

other terms and requirements are met by all tied bidders, the award recommendation shall be resolved in the order of the

preferences listed below:

1. Award to the local bidder whose principal place of business is located in Columbus, Georgia.

2. Award to bidder previously awarded based on favorable prior experience.

3. Award to bidder whose principal place of business is located in the State of Georgia.

4. If feasible, divide the award equally among the bidders.

5. If it is not feasible to award equally and only two bidders are tied, perform a coin toss in the presence of the two

bidders, either in person or virtually.

6. If the above preferences are insufficient to resolve the tie, all bid responses will be rejected and the bid will be re-

advertised.

RFB 26-0036

PORTABLE TOILET RENTAL AND SERVICE

Page 4 of 34

9.RECEIPT OF MULTIPLE BIDS. Unless otherwise stated in the bid specifications, the City will accept one and only

one bid per vendor. Any unsolicited multiple bid(s) will not be considered. If prior to the bid opening, more than one bid

is received from the same vendor, the following will occur: (1) the bidder will be contacted and required to submit written

acknowledgment of the bid to be considered; (2) the additional bid(s) will be returned to the bidder unopened. If at the bid

opening more than one bid is enclosed in a single bid package, the City will consider the vendor non-responsive and bids will

be returned to the bidder.

10. CONDITIONS AND PACKAGING. Unless otherwise defined in the bid specifications, it is understood and agreed

that any item offered or furnished shall be new, in current production and in first class condition, that all containers shall be

new and suitable for storage or shipment, and that prices include standard commercial packaging.

11. FREIGHT/SHIPPING/HANDLING CHARGES. All freight, shipping, and handling charges shall be included in the

bid price. The City will pay no additional charges.

12. CORRECTION OR WITHDRAWAL OF BIDS; CANCELLATION OF AWARDS

Correction or withdrawal of inadvertently erroneous bids before bid opening, or cancellation of awards or contracts based

on such bid mistakes, may be permitted where appropriate. Mistakes discovered before bid opening may be modified or

withdrawn by written notice received in the Purchasing Division.

After bid opening, corrections in bids shall be permitted only to the extent that the bidder can show by clear and convincing

evidence that a mistake of a nonjudgmental character was made, the nature of the mistake and the bid price actually

intended. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City or fair

competition shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted

to withdraw its bid if the mistake is clearly evident on the face of the bid document but the intended correct bid is not

similarly evident, or if the bidder submits evidence which clearly and convincingly demonstrate that a mistake was made.

All decisions to permit correction or withdrawal of bids or to cancel awards of contracts based on bid mistakes will be

supported by the Purchasing Manager's written determination.

13. ADDENDA AND INTERPRETATIONS. If it becomes necessary to revise any part of this bid, a written addendum

will be provided to all bidders. The City is not bound by any oral representations, clarifications, or changes made to the

written specifications by City employees, unless such clarification or change is provided to the bidders in written addendum

form from the Purchasing Officer. Bidders will be required to acknowledge receipt of the addenda (if applicable) in their

sealed bid proposal. The vendor may provide an initialed copy of each addendum or initial the appropriate area on the bid

form (pricing page). Failure to acknowledge receipt of the addenda (when applicable) will render bid incomplete. It is the

bidder’s responsibility to ensure that they have received all addenda.

14. BID RECEIPT AND EVALUATION. Bids shall be unconditionally received without alteration or correction except as

authorized in the City's Procurement Ordinance. Bids shall be evaluated based on requirements set forth in the Invitation for

Bid, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and

suitability for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall

be objectively measurable, such as discounts, transportation cost, and total or life-cycle costs. The specifications presented

in the Invitation for Bids shall represent the evaluation criteria. No other criteria may be used to evaluate bids.

15. TIME FOR CONSIDERATION. Bids must remain in effect for at least ninety (90) days after date of receipt to allow

for evaluation.

16. BID SECURITY

(1) Requirement for Bid Security. Bid security shall be required for all competitive sealed bids for construction contracts

when the price is estimated by the Purchasing Manager to exceed $50,000. Bid security shall be a bond provided by a

surety company authorized to do business in the State, or other form satisfactory to the City. Such bonds may also be

required on construction contracts under $50,000 or other procurement contracts when circumstances warrant.

(2) Amount of Bid Security. Bid security shall be in an amount equal to at least five percent (5%) of the bid amount.

(3) Rejection of Bids for Noncompliance with Bid Security Requirements. When the invitation for Bids requires security,

noncompliance with such requirement shall force rejection of a bid.

(4) Withdrawal of Bids. If a bidder is permitted to withdraw its bid before award as provided in Section 3-108 Subsection

(G) (Competitive Sealed Bidding – Correction or Withdrawal of Bids: Cancellation of Awards), no action shall be had

against the bidder or the bid security.

RFB 26-0036

PORTABLE TOILET RENTAL AND SERVICE

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Commodity Codes

• NAICS 562991Septic Tank and Related Services

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