Project Information

Bid Title

5689 - Miscellaneous Vehicle Glass Repair/Replacement

Issuing Agency

City of Redding

Location

California

Published Date

Mar 26, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

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Project Description

Open Date	Description	Close Date
March 26, 2026	5689 - Miscellaneous Vehicle Glass Repair/Replacement OPEN	April 17, 2026

Attachment Preview

March 26, 2026

REQUEST FOR QUOTES

TO FURNISH

MISCELLANEOUS VEHICLE GLASS REPAIR / REPLACEMENT

TO

THE CITY OF REDDING, CALIFORNIA

(RFQ #5689)

In accordance with the provisions of the Municipal Code of the City of Redding, quotations

must be submitted to Purchasing Office, 3rd Floor, City Hall, 777 Cypress Avenue, Redding,

California 96001 prior to 2:00 P.M. PT, Friday, April 17, 2026, to furnish miscellaneous vehicle

glass repair/replacement for the City of Redding per the specifications, insurance requirements,

terms and conditions.

QUOTES RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED OR

CONSIDERED.

The cut-off date and time for receiving questions regarding this bid is 5:00 P.M. PT, on

Friday, April 3, 2026. All inquiries must be made in writing and may be submitted to the buyer’s

email address shown below.

All quotations must be submitted on the standard quotation form provided by the City of

Redding. Quotations may be sent via:

• Email: quotes@cityofredding.gov

• Overnight Delivery

• U.S. Mail / Hand Delivered to address listed in this cover page

The said quotations will be opened at 2:00 P.M. PT, on Friday, April 17, 2026, in the

Purchasing Office, 3rd Floor of City Hall, 777 Cypress Avenue, Redding, California.

The City of Redding reserves the right to reject any or all quotes, in part or in their

entirety. In addition, the City will award any resulting purchase order in a manner consistent

with the City Purchasing Ordinance.

THE CITY OF REDDING

Purchasing Division

Jennifer Antunes

Jennifer Antunes, Buyer

jantunes@cityofredding.gov

NOTE

If a potential bidder/proposer received this solicitation document through

some means other than surface mail from the City of Redding (such as from the City

of Redding Internet web site, or from another prospective bidder/proposer), it is the

responsibility of the potential bidder/proposer to advise the assigned City of Redding

Purchasing contact of its intention to submit a bid/proposal so that any addenda or

other correspondence related to this solicitation will be sent to the potential

bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall

provide the solicitation number located on the cover page of this document.

Transmittal of this information must be in writing, by U.S. Mail or e-mail.

Transmittal of this information via telephone is not acceptable.

Please submit quote as directed in the quotation package. Forward to:

City of Redding

Purchasing Division, 3rd Floor

777 Cypress Avenue

Redding, CA 96001

Quotes must be received by the Purchasing Office prior to 2:00 P.M. PT on the date

indicated below. Mailing envelope is to be clearly marked on the outside or email subject

line with the following notation:

“RFQ No. 5689; opening at

2:00 P.M. PT, on Friday, April 17, 2026”

Note: Signatures must be legible, indicating full first and last name.

The City of Redding

Purchasing Division

CITY OF REDDING

SPECIFICATIONS TO FURNISH

MISCELLANEOUS VEHICLE GLASS REPAIR / REPLACEMENT

(RFQ #5689)

GENERAL

The City of Redding wishes to establish a contract with a responsible, licensed vendor for annual

mobile vehicle glass repair and replacement needs for City fleet vehicles and surplus fleet vehicles

scheduled for auction. Annual usage is estimated to be approximately $20,000 based on past

usage. No specific quantity can be guaranteed.

CONTRACT TERM

The term of this contract shall be from awarded date through April 30, 2027. If mutually agreed

upon, with all prices, terms and conditions remaining the same, the contract may be extended two

(2) additional one (1) year periods, through April 30, 2029.

SCOPE OF WORK

An estimated 54 vehicles will require glass repair or replacement during a given year. This is an

estimate only; the City may require more or less during the contract period. Vendor shall be a

full-service glass repair/replacement operator, capable of providing the type of service(s) specified

herein. City may provide glass for certain equipment. All other windshields City will provide VIN#

at time of scheduling service.

The vehicles owned by the City include the following types:

Type

Ford Crown Victoria

Ford Medium SUV

Dodge Charger

Chevy Tahoe

Volvo & Autocar Trucks

Ford Ranger Pickup

Ford F-150 – F-550

CAT 950 Loader

All other Passenger vehicles

Miscellaneous

Years

2005 – 2009

2015 – 2027

2018 – 2027

2020 - 2027

2010 – 2027

1999 – 2011

1999 – 2027

2016 – 2024

2005 – 2027

2005 – 2027

Vendor will be required to provide on-site service at a City location. These locations include, but

are not limited to:

City Corporation Yard, 20055 Viking Way, Redding

City Hall, 777 Cypress Avenue, Redding

Redding Airport, 6751 Woodrum Circle, Redding

West Central Landfill, 14095 Clear Creek Road Igo, CA 96047

One of the eight (8) Fire Stations located around the city

Vendor shall not transport the vehicles to a separate location to perform the work, unless pre-

approved by the City of Redding Fleet Supervisor.

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Dynamic Calibration of Smart windshields shall take place at vendor’s shop.

During the contract period, the City will contact the successful Vendor to make an appointment

for the glass repair/replacement when service is required.

Vendor shall complete the work requested within twenty-four (24) hours from time of notice. If

Vendor consistently does not meet this requirement, the contract may be cancelled.

If the product is on back-order, vendor shall notify City within twenty-four (24) hours (from time

of notice) of expected date of completion.

If the Vendor is unable to perform duties as required, the City reserves the right to have glass

repair/replacements made elsewhere, and/or terminate the contract.

Should a vehicle require repairs that exceed the above-mentioned time frame, then a suitable time

frame shall be mutually agreed upon between the Vendor and the City.

Successful Vendor shall provide certificates of insurance per the attached specifications.

Vendor shall be responsible for any vehicle code violations or accidents that may occur while in

possession of the vehicle.

INVOICING/PAYMENT

Invoices shall be given to the Fleet Maintenance personnel upon completion of repair/replacement.

Invoice shall include Fleet vehicle number and position of the glass repair/replacement (i.e.,

windshield, RH front side, LH front side).

Statement(s) shall be submitted at the end of each calendar month for deliveries made during that

month, with copies of invoices for that month.

Copies of signed, extended invoices shall be left for every delivery.

When invoicing vehicle glass purchases/installations, vendor shall specify on the invoice/work

ticket the NAGS glass number.

MATERIAL

Recycled, remanufactured, or previously owned product will not be accepted.

Due care shall be exercised in packing, handling and shipping to assure arrival of material at its

final destination(s) in excellent condition. Any damage, loss, breakage, deterioration or other

reason causing material not to arrive, or to arrive in other than excellent condition, shall be the

responsibility of the Vendor.

PRICING

SECTION I: Per Vehicle Flat Fee – Windshield Replacement – Vendors shall provide a firm,

all-inclusive flat fee per vehicle for windshield replacement for each vehicle type listed on the

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Proposal Form. These fees shall represent the total charge for a complete windshield replacement

service for that vehicle category and will be used for bid evaluation purposes. The Per Vehicle Flat

fee will include all glass, labor, tools, equipment, materials, adhesives, sealants, license, permits,

travel, fuel, insurance, calibration, and any other costs required to perform the services as specified

herein.

SECTION II: Includes all vehicles not covered in Section I. All glass parts shall be priced in

accordance with the current National Auto Glass Specifications (NAGS) list. Vendors shall specify

the percentage discount offered for the following glass categories: Domestic, Domestic Tempered,

Foreign, Foreign Tempered, and New Gaskets. NAGS discount rate shall apply to windshield

pricing on vehicles not listed in Section I: Per-Vehicle Flat Fee. Vendor shall provide individual

labor rates (on site or vendor’s shop), calibration rates, and sealant costs.

SECTION III: Provide flat rate for windshield repair and rock chip repair. Price shall include all

labor, materials, equipment, and travel.

The discounts and prices quoted herein are firm and prices shall remain firm for the contract period.

Fuel surcharges during the contract period will not be allowed.

LICENSE REQUIREMENT

 Vendor shall be licensed by the State of California Bureau of Automotive Repair as an

Automobile Repair Dealer.

 Contractor shall hold a valid City of Redding Business License or shall obtain a City

business license prior to issuance of purchase order.

VENDOR REQUIREMENTS

Quotes will only be considered from firms typically engaged in providing the types of

commodities/services specified herein. The City reserves the right to inspect the Vendor's

facilities, equipment, personnel, and organization at any time.

Vendor guarantees against defective material and/or workmanship, factory seconds or factory

rejects and considered defective.

Vendor agrees that the prices of glass will not exceed the automobile manufacturer list price less

discount as shown on Quote Form.

Installation of supplied glass for agricultural and industrial equipment may be required. (Tractor

cabs, Road Grader cabs, etc.)

Vendor will be able to respond by appointment to all City of Redding facilities throughout the City

and make the repair/replacement on site.

Vendor shall provide a minimum of three (3) references for jobs of similar size/scope of work.

CLEAN UP

Vendor shall keep work area clean. Vendor shall be responsible for lawfully disposing of all

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Commodity Codes

• NAICS 811122Automotive Glass Replacement Shops

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