Project Information

Bid Title

RFP 26-103 Dairy

Issuing Agency

Victor Elementary School District

Location

California

Published Date

May 22, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 26-103 Dairy

RFP Package

Attachment Preview

REQUEST FOR PROPOSAL

FOR

Dairy Products

RFP#26-103

2026-2027 SCHOOL YEAR

FOR

Victor Elementary School District

DATE

May 26, 2026

June 9, 2026 @ 12:00 PM

June 11, 2026 @ 12:00 PM

June 18, 2026 @ 9:00 AM

June 22-23, 2026

June 29, 2026

July 29, 2026

EVENT

Issue Request for Proposal

Deadline for Submitting Questions

SFA Response to Questions Due

Submissions Due

Review Submissions

Winning Vendor Notified of Award

Executed Contract to Board for Approval

Deliver to:​ Victor Elementary School District

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Purchasing Department ℅ Ashley Pele​ ​

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12219 Second Ave

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Victorville, CA 92395

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760-245-1691

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apele@vesd.net

Contact with Questions: ​ Victor Elementary School District

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Ashley Pele

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12219 Second Ave

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Victorville, CA 92395

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apele@vesd.net

Topic of Concern

Bidder Technical Proposal, if applicable

Bidder Minimum Qualification Attestation

Piggyback Clause

Request for Signature

District Calendar

Pricing Worksheet

Bidder References

Certificate of Independent Price Determination

Non-Collusion Declaration

Equal Opportunity Employer

Certification Regarding Lobbying

Certification Regarding Poultry Imported from China

Suspension and Debarment Certification

Iran Contracting Act of 2010 Compliance Affidavit, if applicable

Drug Free Workplace Certification

Alcoholic Beverages & Tobacco Free Workplace Certification

Contractor's Certificate Regarding Workers Compensation

Clean Air and Water Certification

Fingerprint Clearance Certification

Bidder's Statement Regarding Insurance

Copy of Hazard Analysis Critical Control Point Plan

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USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA)

civil rights regulations and policies, this institution is prohibited from discriminating on

the basis of race, color, national origin, sex (including gender identity and sexual

orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons

with disabilities who require alternative means of communication to obtain program

information (e.g., Braille, large print, audiotape, American Sign Language), should

contact the responsible state or local agency that administers the program or USDA’s

TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal

Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form

AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at:

https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form

0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992,

or by writing a letter addressed to USDA. The letter must contain the complainant’s

name, address, telephone number, and a written description of the alleged discriminatory

action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about

the nature and date of an alleged civil rights violation. The completed AD-3027 form or

letter must be submitted to USDA by:

1. mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil

Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; or

2. fax: (833) 256-1665 or (202) 690-7442; or

3. email: program.intake@usda.gov

This institution is an equal opportunity provider.

Businesses owned and operated by minorities or women are encouraged to submit.

Vendors/contractors to whom a contract is awarded shall not discriminate on the basis of

race, ethnicity, national origin, gender, sexual orientation, age, religion or disability

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1.​ NOTICE TO BIDDERS. Victor Elementary School District is requesting the

submission of statements of qualifications from persons, qualified firms,

partnerships corporations, associations, or professional organizations (“Bidder”)

for the provision and delivery of dairy products to the District, as further

described herein.

2.​ BACKGROUND. Victor Elementary School District oversees a self-operated Food

Services Department, responsible for managing a budget of $10 million. The

District caters to TK-6 education, supporting a student population of around

12,000. Our department serves approximately 2 million meals across eighteen

school sites. The District’s key objective is to get the best overall value for our

students, considering quality, cost, service, community involvement,

sustainability and other relevant values, for the products and services we intend

to acquire.

3.​ VALUES-ALIGNED PROCUREMENT. The District is committed to sourcing local

products and preparing meals from scratch to ensure that we provide our

students with the highest quality and most nutritious options. To achieve these

objectives we have partnered with the Chef Ann Foundation Healthy School Food

Pathway and Farm to School Central Coast. As such we expect our procurements,

to the extent practical and in compliance with federal and state procurement

regulations, to advance a set of values that goes beyond just the lowest priced

food item but provides our students with foods that support environmental

sustainability, promotes worker well-being, advances climate reliance, reduces

food waste, and/or supports animal welfare. Examples of those items are locally

grown, organic, regenerative certified and/or animal welfare certified. We are

willing to buy said foods via special order, in advance or in bulk to secure

quantities. If this bidder cannot provide said products we will buy them from

other vendors. During the effective period of the contract, it is hereby agreed

and understood that the District reserves the right to buy food items off contract.

The District also reserves the right to add new items to the contract throughout

the lifetime of the contract.

3.1.​

LOCALLY GROWN, RAISED OR CAUGHT. This district follows the CDFA

Office of Farm to Fork definition of locally grown, locally raised and/or

locally caught which is: California-grown or produced products.

4.​ MENU NEEDS. The District Food & Nutrition Services operates multiple meal

programs including National School Lunch Program (NSLP), The School Breakfast

Program (SBP). The District uses a variety of Meat products in each program. A

scratch cooked meal is served daily at lunch to all students. During lunch,

eighteen school cafeterias provide an “all you can eat” salad bar, containing

fruits, vegetables, and composed salads, that students visit to choose their fruit

and vegetable meal components. Students are allowed to return for more salad

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bar foods at no extra charge. Salad Bars also contain whole food items like

various proteins, canned foods and fruits, crackers, mixed salads, pasta salads

and more. Suppers are served to students in afterschool enrichment programs

daily as are afterschool snacks. The District Food Services Department operates

a summer school program for 1,500 students for 3 weeks once the school district

adjourns for the school year from late-June to early-August.

5.​ ESTIMATED QUANTITIES & FOOD SPEND. The items listed in the pricing

worksheet will be given pricing based on best guesses as to quantities to be

purchased. The District makes no guarantee or commitment of any kind

concerning quantities to be purchased. Estimated quantities for each food item

for SY 2026-2027 can be found in the pricing worksheet.

In SY 2025-2026 School District Food Services spent about $5,000,000 on all

foods, from various vendors.

In SY 2024-2025 School District Food Services spent about $720,000 on fluid

milk.

In SY 2026-2027 Victor Elementary School District Food Service expects

to spend about $720,000 on fluid milk.

SCOPE OF SERVICES & GENERAL CONDITIONS

6.​ PERIOD OF PERFORMANCE. The District intends to award a 1-year contract to

the Bidder that can provide the best pricing while meeting our values with an

option to renew the contract for four (4) additional one-year periods, for a total

of five (5) years. Each year, The District and awarded vendor will need to

approve the renewal documentation to continue the contract. Expected contract

to be July 1, 2026 - June 30, 2027.

7.​ PRICING. Milk prices can escalate or de-escalate in accordance with changes in

Class I, II and III price levels regulated by the California Department of Food and

Agriculture, Milk Stabilization Branch.

Vendor agrees to secure monthly priced items and to provide written

documentation to demonstrate any price fluctuations. Any changes (up or down)

in price must be announced to school district officials 30 days preceding the

effective price change. Any changes in prices must be documented by the

California Bureau of Milk Market Enforcement announcement and be

accompanied by conversion calculations showing the manner of arriving at the

amount of change. In the event of a price change effective between the opening

date of this price request and the inception date of the contract, the successful

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