Project Information

Bid Title

Debris Removal Services

Issuing Agency

City of Newnan

Location

Georgia

Published Date

Feb 24, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

Debris #2

Original Source

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Bid Documents

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Project Description

Bid Number:	Debris #2
Bid Title:	Debris Removal Services
Category:	Request for Proposals
Status:	Open

Description: The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85 South, and City seat of Coweta City, Georgia, is seeking Competitive Sealed Proposals from qualified Contractors to provide professional services on an on-call basis under an annual contract to facilitate and coordinate the removal, collection and disposal of debris following a disaster. It is the intent to enter into a pre-event contract, which would result in no immediate cost to the City of Newnan, GA. The Contractor shall provide all materials and services necessary in the performance of this bid. The City of Newnan does not guarantee a minimum value for this contract. For more information or inquiries, contact Ray Norton, Public Works Director . Publication Date/Time: 2/24/2026 8:00 AM Closing Date/Time: 4/14/2026 2:00 PM Contact Person: Ray Norton, Public Works Director Related Documents: Debris RFP (PDF)

Attachment Preview

City of Newnan, Georgia

Request for Proposals

for

Debris Removal Services

Issue Date:

Issued By:

Inquiries:

Proposals Due:

Bid Opening:

February 24, 2026

City of Newnan

Public Works

25 LaGrange Street

Newnan, GA 30263

Ray Norton, Public Works Director

City of Newnan

Rnorton@cityofnewnan.org

April 14, 2026 by 2:00 PM, EST

April 14, 2026 at 2:01 PM, EST

CITY OF NEWNAN, GEORGIA

A. PURPOSE

The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85

South, and City seat of Coweta City, Georgia, is seeking Competitive Sealed Proposals from

qualified Contractors to provide professional services on an on-call basis under an annual contract

to facilitate and coordinate the removal, collection and disposal of debris following a disaster. It is

the intent to enter into a pre-event contract, which would result in no immediate cost to the City of

Newnan, GA. The Contractor shall provide all materials and services necessary in the performance

of this bid. The City of Newnan does not guarantee a minimum value for this contract.

B. GENERAL INFORMATION AND SCHEDULE

This RFP has been issued on Wednesday April 7, 2021. All Firms interested in submitting a proposal

MUST SUBMIT all addendums if applicable with their proposal. It is the proposers

responsibility to tract this bid process. All documents including any addendums will be posted on the

City of Newnan’s website at www.cityofnewnan.org, under bid opportunities.

FACT SHEET

Title of RFP:

Date of Issue:

Last day to submit questions:

Date of final answer/addendum:

Proposal due date:

Copies of proposal required:

Proposal opening date:

Proposal submission location:

Proposal opening location:

Project name:

Site location/Size:

Funding source:

Firm selection schedule:

Debris Removal Services

February 24, 2026

March 24, 2026 2PM

March 31, 2026 2PM

April 14, 2026 before 2PM

1 original, 1 copy plus 1 digital copy

April 14, 2026 at 2PM

Newnan City Hall, Office of the City Manager

Newnan City Hall, Office of the City Manager

Debris Removal Services

Newnan, GA

City of Newnan

Target date of April 28, 2026

Written responses to all written inquiries received by 2:00 PM ET, March 24, 2026 will be posted on

the City’s website at www.cityofnewnan.org under bid opportunities, Debris Removal Services, as

having been issued the RFP on or before February 24, 2026. It is the proposer’s responsibility to

follow this bid process so that they will be aware of all addenda being posted prior to bid opening.

Acknowledgement of all addenda is required. No City staff or other officials associated with this

RFP should be contacted regarding this RFP other than the City Official named below Doing so may

result in disqualification.

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All inquiries regarding this RFP Must be in writing via email and addressed to:

Ray Norton, Public Works Director

Rnorton@cityofnewnan.org

An original, one (1) copy and one (1) digital copy of this RFP are to be submitted to:

Cleatus Phillips,

Newnan City Manager

25 Lagrange Street

Newnan, Georgia 30263

Proposals must be submitted no later than 2:00 PM EST, April 14, 2026. Proposals must be

received in a sealed envelope or container marked “Competitive Sealed Proposals for Debris

Removal Services ”. Place the Project name, and opening date on the submitting envelope or

container.

No proposal will be received or accepted after the above specified date and time of the proposal

opening. Proposals submitted after the designated date and time will be deemed invalid and

returned unopened to the proponent.

All proposals must include acknowledgement and acceptance of any issued addendums.

C. BONDING REQUIREMENTS

Performance and Payment Bond: Upon receipt of a work order (notice to proceed), the

successful proposer shall furnish a Performance and Payment Bond, or alternative form

of performance and payment security such as; a money order, certified or cashier’s

check, cash (U.S. currency only), letter of credit; equaling one hundred percent

(100%) of the total amount of an assigned project. Receipt of said Performance and

Payment Bond or alternative form of security; shall occur no later than ten (10) calendar days

after receiving a notice to proceed. No commencement of work shall be authorized by the City

without receipt of the Performance Bond or alternative security.

(a) The Performance and Payment Bond shall be submitted in the form of a Payment and

Performance Bond; in the amount of one hundred percent (100%) of the total amount

awarded under an assigned project, made payable to City of Newnan, issued by a

Surety firm and through a reputable and responsible surety bond agency licensed to do

business in the State of Georgia.

i. The Surety must be rated as "A+”® or better as to strength by Best’s Insurance

Guide, published by

A. M. Best Company, Inc. For the latest ratings and Insurance Guide, access

www.ambest.com

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(b) In lieu of a Payment and Performance Bond, the successful proposer may select

one (1) of the below listed alternative methods to provide the required security:

i. A money order, certified or cashier’s check drawn from a national or state bank

whose deposits are insured by the Federal Deposit Insurance Corporation (FDIC), in

the amount of one hundred percent (100%) of the total amount awarded under

an assigned project, made payable to City of Newnan;

ii. An irrevocable Letter of Credit drawn from a national or state bank whose deposits

are insured by the Federal Deposit Insurance Corporation (FDIC), in the amount of

one hundred percent (100%) of the total amount awarded under an assigned

project, made payable to City of Newnan. The irrevocable Letter of Credit shall

contain the following:

iii. Cash (U.S. currency only).

(c) The terms of the Payment and Performance Bond or alternative form of security used

shall be:

I. The successful proposer shall assure faithful performance of this project;

II. The successful proposer shall assure timely payments to all persons providing labor,

materials and/or supplies used in the performance of the work associated with this

project;

III. Any interest earned as a result of the City depositing the accepted money

order, certified or cashier’s check, or cash received into an interest-bearing

account shall be retained by the City; and,

IV. Nothing in this section shall be construed to limit the authority of the Board, the

City Manager, or the Purchasing Agent to require other security in addition to,

or in lieu of, those bonds or in circumstances other than those specified herein,

when in the best interest of the City.

(d) Return of Payment and Performance Bond or alternative form of security used. It

shall be the sole responsibility of the successful Contractor to request in writing from

the City the return of the Payment and Performance Bond or alternative form of

security used. The request shall be considered no earlier than thirty (30) calendar

days upon completion and final acceptance of the City, or expiration in a

satisfactory manner of the awarded Agreement associated with this project. Payment

and Performance Bonds or alternative form of security used shall not be returned

unless requested by the successful Contractor in writing.

The successful Contractor shall be required to furnish, through an authorized agent in the State of

Georgia, a 100% Performance Bond, a 100% Labor and Material Payment Bond and other

insurance requirements as described in the Contract Documents. The Performance Bond and the

Labor and Material Payment Bond must be countersigned by an agent whose office is located in

the State of Georgia and who is authorized to do business in the State of Georgia; and a valid

Power-of-Attorney shall be attached to each Bond. Insurance requirements are provided in this

notice. Bonds must be provided within 10 days of receipt of a Notice to Proceed.

No Proposer may withdraw its proposal and must honor its proposal within 90 days after the

actual date of the opening thereof. By submitting a proposal, the Contractor certifies that they

Page 4

have read and understand this Request for Proposals and have full knowledge and willingness to

comply with the scope, nature, quantity and quality of the work to be performed, the detailed

requirements of the services to be provided and the conditions under which the services are to be

performed.

A bidder is deemed qualified by providing the following as part of the bid proposal:

1. A letter from a surety company listed on the U.S. Treasury Circular 570 and licensed to do

business in the State of Georgia stating the bidding firm has the bonding capacity to bond this

Contract.

2. Evidence of at least three (3) successful disaster recovery projects within the last 5 years.

3. All applicable licenses.

D. BACKGROUND

As the City of Newnan has been impacted by natural disasters in the past, the City feels the need to be

prepared for any future events for the well-being, safety, and health of its citizenry. This RFP will

allow the City to be able to quickly begin any cleanup that will assist in alleviating the affects of such

an event.

E. SCOPE OF SERVICES

1) The Contractor shall furnish all materials, equipment, permits, labor and services required

to perform emergency debris removal and disposal services throughout the City as needed

according to the minimum requirements specified in the Agreement and all subsequent

Amendments and or official document that form the Contract Documents for this

agreement.

2) The Contractor shall provide professional technical services, and be responsible for the

performance of all requirements of this scope of services, and act as directed by the City.

The services shall include, but are not limited to preparedness, response, recovery, and

mitigation phases of any natural or man-made disaster or emergency situation as declared

by the United States Federal Government, the State of Georgia or the City of Newnan.

Response time shall be deemed as having a Contractor representative physically present at

the City of Newnan City Hall or other area designated by the City Manager within six (6)

hours after notification of need. Performance shall be deemed as the commencement of

services within twenty-four (24) hours of issuance of the City of Newnan Notice to

Proceed.

3) When a disaster or incident occurs or is imminent, the City of Newnan shall contact the

Contractor to advise of the City of Newnan’s intent to activate this Agreement, in the form

of an Alert. Said Alert will serve to establish the lines of communication between the

Contractor’s representatives and the City of Newnan. The Alert may require the Contractor

to send an Operations Manager to the City of Newnan within twenty-four (24) hours to

begin planning and mobilization. Subsequently, the City of Newnan shall issue the first

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Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562111Solid Waste Collection
• NAICS 562119Other Waste Collection

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