Project Information

Bid Title

Chantilly HS Walk-In Freezer and Replacement Project

Issuing Agency

Fairfax County Schools

Location

Virginia

Published Date

Nov 10, 2025

Closing Date

Nov 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-003

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project: Chantilly HS Walk-In Freezer and Replacement Project

Ref. #: IFB 26-003

Type: IFB

Status:

Open

Open Date: Oct 31st 2025, 11:00 AM EDT

Questions Due Date: Nov 7th 2025, 11:30 PM EST

Close Date: Nov 12th 2025, 2:00 PM EST

Project Description: October 31, 2025
PROSPECTIVE BIDDERS
Subject: IFB #26-003
Chantilly HS Walk-In Freezer and Cooler Replacement Project
ELECTRONIC SEALED BIDS from Prospective Bidders for the Chantilly HS Walk-In Freezer and Cooler Replacement Project will be electronically received by Fairfax County Public Schools, an equal opportunity employer.
Bids must be received before Wednesday, 2:00PM November 12, 2025, electronically, using the procurement portal powered by Bonfire Interactive website, https://fcps.bonfirehub.com.
Bidding documents will be available for download electronically on Friday, October 31, 2025, from Bonfire Interactive website, https://fcps.bonfirehub.com. All questions will be sent to the Architect and Senior Buyer as specified in the IFB.
A Pre-Bid Conference will be held on Friday, 1:00PM November 7, 2025, in the Kitchen at Chantilly High School, 4201 Stringfellow Road, Chantilly, VA 20151.
For additional questions, contact Tiffany Campbell, senior buyer, at 571-423-2312 or via email at tccampbell@fcps.edu.
Bidders are advised that the Contract Documents for this Project require the payment of prevailing wages to all mechanics, laborers, and other workers of every tier in accordance with the Fairfax County Prevailing Wage Ordinance and Virginia Code § 2.2-4321.3 (the “Prevailing Wage Requirements”). The successful Bidder’s obligations with respect to the Prevailing Wage Requirements applicable to this Contract also include, but are not limited to, compliance with the certification and recordkeeping requirements set forth therein. Additional information regarding the Prevailing Wage Requirements can be viewed at the following webpage: https://www.fairfaxcounty.gov/topics/prevailing-wage-ordinance
Requirement for Electronic Submission of Bidding Documents:
To be eligible for consideration under this IFB, Prospective Bidders must submit bidding documents (Bid Form) electronically using a procurement portal powered by Bonfire Interactive, for submission and acceptance of bidding documents. Physical delivery of bid security is required forty-eight (48) hours prior to the bid opening. To register for use of the Bonfire platform, prospective bidders are instructed to visit and create a free account at https://fcps.bonfirehub.com. Assistance with registration and use of the Bonfire platform is available by emailing Support@goBonfire.com or calling 1-800-354-8010 and selecting option 2.
Mandatory Procedure for Submission of Bidding Documents: Prospective Bidders are advised of the following mandatory procedure for submission of bidding documents for this IFB:
Electronic submission of completed bid form at
https://fcps.bonfirehub.com before Wednesday, 2:00PM November 12 2025, and
Physical delivery of original bid security, no later than Monday, 2:00PM November 10, 2025, in a sealed, opaque envelope that is (a) labeled with Bidder’s name, “Bid Bond for IFB 26-003” and (b) addressed as follows:
Gatehouse Administrative Center 8115 Gatehouse Road, Suite 3400 Falls Church, Virginia 22042-1203 Telephone: 571-423-2260
To be eligible for award, Prospective Bidders must complete both items 1 and 2, above, no later than the Due Date and Time.
Bid Opening: The bid opening will be held in Gatehouse Administrative Center, room 3082. Enter the building at the above referenced address at the front entrance as early as 1:45 p.m.
Virtual Bid Opening: The Chantilly HS Walk-In Freezer and Cooler Replacement Project, IFB 26-003 bid opening will be held on Wednesday, November 12, 2025, via Google Meet. You may join the meeting as early as 1:45 p.m. The Google Meet link is set forth below:
Meeting Link for Bid Opening:
https://meet.google.com/cyw-hbte-mgs
In-Person Viewing of Bid Opening: In addition to the to the live stream bid opening, in-person viewing of the bid opening will be held in room 3082. Enter the building at the above referenced address at the front entrance as early as 1:45 p.m.
Important Notice: Masks are optional within FCPS buildings.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

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