Project Information

Bid Title

Request for Qualifications & Proposal for Arroyo Vista Rec Center Interior Architectural Services

Issuing Agency

City of Moorpark

Location

California

Published Date

Feb 20, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Qualifications & Proposal for Arroyo Vista Rec Center Interior Architectural Services
Category:	Request for Proposals
Status:	Open

Description: Request for Qualifications and Proposal for Arroyo Vista Recreation Center Interior Architectural Services The City of Moorpark seeks qualified architectural firms to provide interior architectural services for Assessment, Conceptual Design, Construction Documents, and Construction Support to renovate the kitchen, and selected interior spaces at the Arroyo Vista Recreation Center located at 4550 Tierra Rejada Road. * IMPORTANT UPDATE* Site Visit Schedule – The following site visits have been scheduled for interested firms to walk the project areas. Site visits will start at the time noted and will begin in the main entry corridor at the Arroyo Vista Recreation Center, 4550 Tierra Rejada Road. February 26, 2026 at 3:00 p.m. March 3, 2026 at 11:00 a.m. Responses are due by 5:00 p.m. on March 12, 2026. Please see below linked document for additional information, under Related Documents. Request for Qualifications (RFQ); Request for Proposal (RFP) Publication Date/Time: 2/12/2026 3:01 PM Closing Date/Time: 3/12/2026 5:00 PM Related Documents: RFQ RFP for Interior Architectural Services Arroyo Vista Recreation Center Kitchen and General Renovations

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REQUEST FOR QUALIFICATIONS

AND PROPOSAL FOR

INTERIOR ARCHITECTURAL SERVICES

ARROYO VISTA RECREATION CENTER

FOR

THE CITY OF MOORPARK

JESSICA SANDIFER

DEPUTY PARKS AND RECREATION DIRECTOR

CITY OF MOORPARK

323 SCIENCE DRIVE

MOORPARK, CA. 93021

805-517-6225

February 2026

INDEX

PAGE

I

INTRODUCTION ..........................................................................................3

II BACKGROUND............................................................................................3

III SCOPE OF SERVICES/DETAILED TASK BREAKDOWN...........................3

IV PROPOSAL CONTENT & FORMAT ............................................................5

V DESIGN REQUIREMENTS ..........................................................................8

VI PROPOSAL EVALUATION & SELECTION .................................................8

VII GENERAL PROPOSAL TERMS & CONDITIONS .......................................9

APPENDIX

I. Project Area

II. Sample Agreement (includes Exhibits A, B & C)

2

I. INTRODUCTION

This Request for Qualifications and Proposal (“RFQ/P”) seeks qualified architectural firms

to provide interior architectural services for Assessment, Conceptual Design,

Construction Documents, and Construction Support to renovate the kitchen, and selected

interior spaces at the 13,460 sq.ft. Arroyo Vista Recreation Center located at 4550 Tierra

Rejada Road. (see Appendix I).

II. BACKGROUND

DETAILED PROJECT DESCRIPTION

The Arroyo Vista Recreation Center is the hub of the Parks and Recreation Department.

Built in 1993 the Recreation Center functions as office space, recreation classroom

space, and community center space and is heavily used. It has not been renovated since

it was built and is in need of interior and exterior renovations. When the center was built

the kitchen was not fully built out and was to be completed at a later date. With the

increasing popularity of recreation classes, preschool, summer camp programs, and

facility rentals it is now appropriate to build out the kitchen. There is also need for addition

of a dedicated staff breakroom area, installation of a facility surveillance system, remodel

of the public counter to include an ADA-accessible counter area as well as various

deferred maintenance items such as deteriorated window seals, exterior paint, flooring,

ceilings, interior painting, acoustic paneling, and minor life safety upgrades.

The City has established a construction budget for the Project (hard costs) not to exceed

five hundred thousand dollars ($500,000). The Firm will work within this budget and

identify those items that can be provided within the project budget and assist City with

prioritizing what should be included. City is relying on Firm’s expertise in this regard and

in the execution of all work under this Agreement. During the planning and concept design

process, Firm will notify City of any design plans, requests, or issues that will have the

potential to increase the construction budget and City will advise Firm accordingly.

III. SCOPE OF SERVICES / DETAILED TASK BREAKDOWN

Interested firms will be responsible for interior architectural design services including

programming the kitchen, identifying where breakroom space can be provided, ADA

improvements for the public counter and provide an interior design update of the identified

spaces. Firms shall generally provide for all staffing and consultant needs to provide the

identified services. Reimbursements such as mileage and printing shall be included within

anticipated costs and should not be requested separately. Generally, the City will not

require paper copies of plan documents for review and project meetings can be

accommodated via electronic methods, as needed.

It is anticipated that the project will move forward in two phases. Phase I will include the

following tasks:

3

a) City will provide an initial budget to help define the scope of the project. Firms will

review the budget and the proposed project elements and meet with City to

determine the ultimate project scope that can be achieved.

b) Firms shall conduct meetings and develop a program to identify the locations and

layouts for the requested project elements, including generating a list of necessary

equipment, storage, space needs, and utility demands for the design. Up to two

options will be presented for review.

c) Firms will provide interior design assistance for interior/exterior finish upgrade and

design selection.

d) Firms will provide assessment of building envelope and acoustics in order to

provide the best solution for mitigating window leaks and acoustics in classroom

and community spaces.

e) Firms will provide Mechanical, Electrical, and Plumbing engineer review to identify

infrastructure needs of the two options based on available utilities and roof

constraints.

f) Firms will provide Technology scope to provide design of facility surveillance

system to integrate with City’s selected security surveillance system, Milestone

with Axis Cameras.

g) Once a preferred option is selected, Firms will prepare a probable cost for both

construction and equipment.

h) Firms will evaluate the cost and benefit of the selected scheme and adjust per City

direction.

Phase 2 will include the following tasks:

a) Once an option has been selected, Firms and consulting engineers will prepare

drawings and specifications for purposes of permitting and bidding. City will review

drawings at 50% and prior to permit submittals.

b) Cost estimating should be performed at 50% and 100% drawings.

c) Upon approval of the City of the construction drawings, Firm will submit permit

applications to City planning, building, and local health department (if required for

Kitchen). Firms will revise and resubmit as needed from planning and building and

safety. Firms will be responsible for securing all permits prior to competitive bidding

and finalizing construction documents. Permit ready plans will be considered 100%

plans. The City does not run the water/sewer utility or electric utility. Upgrades in

these systems will require permitting through outside agencies. Firms should

consider this in their proposals.

d) Firms will provide assistance during the bidding process to answer Requests for

Information, issue addendums and evaluate bids.

e) Once a bidder is selected and a contract awarded, Firms will provide construction

administration assistance including attendance at Pre-Construction Meeting and

regular jobsite meetings, perform regular job inspection visits, respond to RFI's

and review submittals and shop drawings, review contractors request for

construction change order including cost estimating, review contractor's

4

application for progress payments, complete punch list, prepare/review as-built

plans; and perform project closeout.

Additional Tasks to Consider

In addition to the tasks listed above, the Consultant shall also conduct the following

services:

• Meet with the City approximately every two weeks to report on the progress of the

work. A brief written summary of these meetings shall be prepared by the

Consultant and submitted to the Project Manager.

• Provide, at Consultant’s sole expense, electronic copies of all documents

developed during the contracted period with the City. Drawings are to be submitted

to City in AutoCAD 2012 or earlier, and documents shall be prepared utilizing

Microsoft programs, i.e., "Word," "Excel," "PowerPoint,"

The City expects the Consultant to prepare a comprehensive proposal with

recommendations, actions, and procedures to accomplish the objectives set forth above.

The City seeks a Consultant who is committed to providing high-quality work in a

reasonable timeframe that meets all applicable state and federal regulations.

The City shall provide all relevant data in its possession that pertains to this project in

support of the Consultant's professional services. The City assumes no responsibility

whatsoever with respect to the sufficiency or accuracy of any information supplied. The

Consultant shall be responsible for evaluation of all information supplied by the City.

The City's Project Manager will direct and coordinate this Project. The Consulting Project

Manager shall receive, coordinate and transmit reports and documents to and from the

Consulting team and act as liaison.

IV. PROPOSAL CONTENT/FORMAT

The Firm shall submit a Technical Qualifications Proposal and a Detailed Cost

Proposal. The two proposals should be provided via e-mail as two separate files with

“AVRC RENOVATION” noted in the subject line.

Submit proposals to:

City of Moorpark

Attention: Jessica Sandifer

Deputy Parks and Recreation Director

jsandifer@moorparkca.gov

PROPOSALS MUST BE RECEIVED BY THE CITY NO LATER THAN 5:00 P.M., ON

March 12, 2026.

5

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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