Project Information

Bid Title

RFQ - Sod

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Mar 24, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
4/9/2026	RFQ - Sod	Tina Girdley

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Sod

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

Date: March 5, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on April 9, 2026. Bids may be

mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Indicate any cash/time discounts offered: ________________________________________________________________________

2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php

3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:

https://www.tntech.edu/purchasing/howto.php

4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are

listed according to fiscal year then by date of bid opening.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Technological University request bids to provide any or all of the following sod products to Tennessee

Tech, as needed, for a Contract period from date of final signature through five (5) years.

Prices submitted by Contractor are to remain firm for a one (1) year period. Contractor may request a price

increase, thereafter, to the extent such increase has been experienced by Contractor and can be substantiated in

writing. Tennessee Tech may accept requested price increase or choose to rebid, at its sole discretion.

The estimated yearly usage amounts listed below will be used to determine the low bidder.

1. Bermuda – Tiffway 419

2. Fescue – Blended Fescue

31,500 square feet

90,000 square feet

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Sod

These quantities listed are only estimates of annual usage for each product and do not represent either a

commitment to purchase or a limit of purchase. There is no minimum order requirement. Purchases will be made

on an “as needed” basis by Tennessee Tech.

Specifications

Please mark with an “X” to the left of specification if it meets specifications. If it does not meet the specifications,

leave the line blank. If it exceeds what is specified, put “exceeds” in the blank and indicate the capabilities to the

right of the specifications.

________ Must be squared cut or rolled with a minimum of 500 square feet per pallet.

________ Sod is to be provided in squares, not rolls, unless Manager approves before shipment.

________ Sod shall be well matted with strong developed roots and not to be less than two years old.

________ Sod is to be free of weeds and undesirable native grasses.

________ Sod must be mowed two days prior to cutting and able to remain intact when suspended vertically

with a firm grasp on upper 10% of pad.

________ Sod shall not be cut less than .5” thick and more than 1” thick on pad.

Note: If sod does not meet specifications upon arrival, it can be refused.

Pricing

Please bid to provide a cost for the following:

1. Bermuda – Tiffway 419 $ ____________________ per square yard

2. Fescue – Blended Fescue $ ____________________ per square yard

Note: Per square yard pricing is to include all necessary shipping, handling, and delivery charges to Cookeville,

Tennessee 38505.

Tennessee Tech reserves the right to award based on low bid per item or total low for all items, at its discretion

Deliveries must be made no later than 7-10 calendar days from the time an order is received. Specify delivery

time: _________________________________________ days after receipt of order.

Invoicing

Invoices must be separated by order and must include the following information, at minimum:

Page 2 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Sod

1. Dates of delivery showing total number of square yards that were delivered by sod type

2. Name of Tennessee Tech personnel placing order

3. Contract Number.

Tennessee Tech will work with Contractor to ensure that the exact format and information solicited above is

provided correctly by the Contractor.

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who is

Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact with any other Tennessee Tech

employees or officials regarding this RFQ may result in disqualification from the procurement process.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive

compensation for satisfactory, authorized services completed as of the termination date, but in no event shall

Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Debarment

Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in

this transaction by any State or Federal department or agency.

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the Bidder selected via this RFQ process.

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

Page 3 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Sod

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 4 of 4

Commodity Codes

• NAICS 561730Landscaping Services

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