Project Information

Bid Title

2026-02 Renovations / Upgrade - Police Department

Issuing Agency

Town of WoodBridge

Location

Connecticut

Published Date

Feb 14, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-02

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-02
Bid Title:	2026-02 Renovations / Upgrade - Police Department
Category:	Town of Woodbridge Bids
Status:	Open

Description: The Town of Woodbridge Police Renovation Building Committee seeks the assistance of a qualified professional Architectural / Engineering firm to provide design services for the renovation of an existing Police Department which is located at 4 Meetinghouse Lane, Woodbridge, CT to meet the space needs (current and future) of the Woodbridge Police Department.  Firms responding must have demonstrated relevant Police Department experience similar to this project.  A Building Committee created by the Woodbridge Board of Selectmen will oversee this project.  Each interested professional shall be invited, which is strongly recommended, to attend a pre-bid meeting on Thursday, February 26, 2026 in the Police Department Training Room at 10:00 A.M. Publication Date/Time: 2/14/2026 10:00 AM Closing Date/Time: 3/13/2026 3:00 PM Pre-bid Meeting: Thursday, February 26, 2026 Contact Person: Anthony Genovese Director of Finance 11 Meetinghouse Lane Woodbridge, CT 06525 agenovese@woodbridgect.gov Business Hours: 8:30 am - 4:00 pm Related Documents: 2026-02 RFQ for Architectural / Engineering Services for Police Department Renovation

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Town of Woodbridge

Police Renovation Building Committee

February 10,

2026 Page 1 of 7

REQUEST FOR QUALIFICATIONS

{RENOVATIONS / UPGRADES – POLICE DEPARTMENT}

The Town of Woodbridge, Police Renovation Building Committee (“Building

Committee”), seeks the assistance of a qualified professional Architectural / Engineering

firm (“the successful professional”) to provide design services for the renovation of an

existing Police Department which is located at 4 Meetinghouse Lane, Woodbridge, CT

to meet the space needs (current and future) of the Woodbridge Police Department.

Firms responding must have demonstrated relevant Police Department experience similar

to this project. A Building Committee created by the Woodbridge Board of Selectmen

will oversee this project.

The form of Contract with the successful professional shall be AIA B141 or

equivalent with specific amendments to be mutually agreed upon. Note that this will

also form the basis of the scope of services and costs to be included within the successful

professional’s proposal for this project.

It should be noted that Building Committee Members are excluded from

performing any work in connection with this RFQ.

BACKGROUND

The Town of Woodbridge is a small community with a population of

approximately 9,824. Each interested professional shall be invited, which is strongly

recommended, to attend a pre-bid meeting on Thursday, February 26th in the PD

Training Room at 10:00 AM, that will include a thorough walk through of the police

facility. Please note no questions will be entertained at that time.

A copy of a Space Needs Assessment prepared by Jacunski Humes Architects,

LLC dated June, 2009 with Schematic Plans A-1.1 and A-1.2, including an update from a

Memo from former Woodbridge Police Chief Frank Cappiello dated June 08, 2022

pertaining to Growth Estimates and Staff Projections, are hereby attached as Exhibit C to

this RFQ for reference only. Respondents must demonstrate relative experience with

municipal facilities. The renovation work anticipated within the PD will require a phased

approach for the select renovations planned. As part of Phase One work described in this

RFQ, respondents will be required to submit optimum options bearing in mind the entire

facility will be fully operational. Renovation work within the existing PD may include

upgrades to the Locker Rooms, Processing Office, Holding Cells, Training / EOC

Rooms, Entry Interview Rooms, and fit out of an adjacent vacant space used by the Boy

Scouts . This scope may include dedicated gym and lounge facilities for the PD.

Town of Woodbridge

Police Renovation Building Committee

February 10,

2026 Page 2 of 7

OVERVIEW

The Town would like to proceed in five phases. Interested professionals shall

submit a detailed Proposal that addresses each phase set forth below with associated fees;

these fees shall be submitted in a separate sealed envelope within the envelope with their

qualifications (only include your proposed fees in the original envelope to be addressed

to the Woodbridge Finance Director; the other 6 do not require a separate fee envelope).

The Building Committee plans to select a design professional based upon their

qualifications first, fees second; however, fees will play a determining factor in the final

selection of a successful professional firm. The fees would include fixed costs up to and

including Phase Three (Referendum stage) at which time it would be converted into a

percentage thereafter based upon the total project construction cost; it is understood that

the fixed fees up front would then be included in the overall percentage to be agreed upon

with the successful professional.

There is currently no budget that has been established for this project by the Town

of Woodbridge.

Hazardous materials testing and remediation shall be excluded from this RFQ.

This will be handled separately (by others) from the AE’s work.

The successful professional will report to the Building Committee Chairman and

First Selectman, and/or their designee(s).

It is strongly recommended that all interested Bidders attend the Pre- Bid Meeting

on Thursday, February 26th in the PD Training Room at 10:00 AM, which will

include a walk-through of the police department.

Phase One : Preparation of Recommendations / Options

The successful professional shall meet with the Building Committee on an as-needed

basis to obtain their input on suggested recommendations and options to renovate the

police station as applicable.

A. The successful professional will review existing Town-owned documentation,

including maps and any prior feasibility studies concerning the police facility.

B. The successful professional shall work in unison with the Building Committee to

plan, design, and construct and recommend financing for renovations to the Police

Department facility. You will conduct and complete a thorough analysis and

make suggestions for the building systems associated with the areas to be

renovated including electric, plumbing, HVAC, technology infrastructure, and

finishes.

Town of Woodbridge

Police Renovation Building Committee

February 10,

2026 Page 3 of 7

C. The successful professional shall apply best practices for sustainable design

including the use of sustainable and energy efficient products and materials,

LEED Certification (if applicable) and the possible use of “green” energy and

other techniques and seek grant opportunities to fund or offset the additional

potential cost of these initiatives.

D. The successful professional shall also prepare detailed cost estimates for their

recommendations / options from an independent cost estimator that will be

presented with their Drawings.

E. Please note this Project might be performed in multiple phases, to accommodate

temporary relocations of various Departments within PD while work is being

performed. The successful professional shall work closely with the Building

Committee and Police Chief and recommend how these can be accomplished to

minimize disruption during the construction process. These phases are to be

clearly indicated on the Documents. Move management (physical relocations and

temporary space use planning for relocation of occupants during the phased

work), should be included in your response to this RFQ.

The successful professional shall then thoroughly review each of these

recommendations and options with the Building Committee as well as any independent

cost estimators the Building Committee may select.

At the end of Phase One, the Building Committee shall be in concurrence with the

recommendations and options presented. The successful professional will then assist the

Building Committee in presenting these to the Board of Selectmen for their review and

concurrence via audio visual and written materials. If need be, the successful

professional shall revise any of these recommendations and options as directed by the

Building Committee and re-present same.

Phase Two : Design Development / Woodbridge Approvals

In Phase Two, once the Board of Selectmen has approved the presented

recommendations and options, the successful professional shall proceed to the Design

Development (“DD”) phase. This phase shall include but not be limited to the following

criteria :

A. Prepare outline Specifications, which shall include the description of all the

specific materials and / or systems to be incorporated into this project.

B. Prepare DD Drawings, including preliminary Architectural, Structural and

MEP Work, and more detailed floor plans with sections.

C. Attend as many meetings as deemed necessary by the Building Committee to

achieve concurrence on these documents.

The successful professional might be required file a new Application to the Town

Planning & Zoning Commission and formally present same. If need be, the successful

Town of Woodbridge

Police Renovation Building Committee

February 10,

2026 Page 4 of 7

professional shall revise its plans to incorporate any desired revisions requested to

achieve Town Planning & Zoning approval and attend as many meetings as may be

necessary for same.

Concurrently during the process of obtaining Town approvals, the successful

professional shall amend their cost estimate based upon the DD Design documents and

will work closely with the Building Committee to obtain Team concurrence. Once Team

concurrence is achieved, the successful professional will then assist the Building

Committee in presenting this information and final DD cost estimate to the Board of

Selectmen (as well as to the Board of Finance if deemed required) for their review and

concurrence through the preparation of audio visual and / or written materials. If need

be, the successful professional shall make any revisions in light of any comments from

the Boards of Selectmen / Finance as directed by the Building Committee and re-present

same if deemed required.

Phase Three : Public Forum / Referendum

In Phase Three, once the Board of Selectmen has authorized Phase Two, it is

anticipated that the Board of Selectmen might call for a Special Town Meeting or

referendum to approve this project.

As part of this process, the successful professional shall assist the Building

Committee in presenting the proposed project and related costs to the larger Town

community in a public forum prior to the Special Town Meeting or referendum date. As

needed, the successful professional shall prepare additional audio-visual and written

materials that clearly articulate the proposed project (floor plans, etc.) as well as a

summary of the cost estimate.

Phase Four : Construction Documents

In Phase Four, assuming the Project is approved, the successful professional shall

immediately proceed with Construction Documents (“CD”). These are to include but not

limited to the following:

A. Complete Project Manual and Specifications (incorporating all required

information from the Town of Woodbridge pertaining to bidding, insurance

requirements, payments, requirements for certified payrolls, etc.). This will

include specifications on the various finishes and equipment required for the

renovations of the Police Facility.

B. Complete set of CD Drawings (Architectural, Site if needed, Structural,

Mechanical, Plumbing, Sprinkler, Electrical, Security Systems) as well as

any required plans for furniture layout.

C. Assemble a list of Alternate Prices, together with the Building Committee, to

identify any specific items the Town would either like to add and / or delete

from the project’s scope.

Town of Woodbridge

Police Renovation Building Committee

February 10,

2026 Page 5 of 7

D. The successful professional shall work closely with the Building

Committee’s designated cost estimator if requested to verify a final cost

estimate for the entire project (including Soft Costs). If deemed required,

perform any Value Engineering revisions that may be necessary to bring this

project back down to the approved budget.

E. Assist the Building Committee and its designated CM to assemble the

necessary documents to put this project out for public bidding as well as

analyze the bids when received.

Phase Five : Construction Administration

In Phase Five, once the Contractor Bids have been received and construction is

authorized to proceed, the successful professional shall provide Construction

administration services for the duration of construction (duration TBD) including those

identified in AIA B141 or equivalent but not limited to the following:

A. Attend bi-weekly Owner / Architect / Contractor meetings – take and issue

Minutes of these meetings

B. Minimal of weekly visits to the project site (including each of your respective

Consultants when work relating to their scope is being performed). Issuance

of Site Visit Reports, including progress of work to date, any discrepancies

found during the Site Visit and related photographs taken within five (5) days

of the Site Visit.

TIMELINE

The Building Committee would like to proceed as expeditiously as possible, with an

aggressive schedule outlined as follows:

A. The Building Committee would like to have a design professional selected

and under Contract by April 2026.

B. The Building Committee would like to have the professional’s

recommendations / options completed with the respective estimate for

presentation by June 2026.

C. The Building Committee would like to have the recommendations / options

finalized and ready to present to the Board of Selectmen with estimates by

August 2026.

D. The Building Committee would like to present the Design Development

information referenced in Phase Two to the Board of Selectmen by

September 2026 (concurrently with obtaining all required Town of

Woodbridge approvals)

E. Special Town Meeting (Phase Three) by October 2026

F. Preparation of CD’s, ready for bidding by December 2026 (Phase Four)

G. Bid and Award by mid – February 2027

H. Start construction March 2027 (Phase Five)

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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