Project Information

Bid Title

Bellingham International Airport and Customs and Border Protection Janitorial Services

Issuing Agency

Port of Bellingham

Location

Washington

Published Date

Nov 18, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

MESS 25-4

Original Source

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Bid Documents

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Project Description

Bid Number:	MESS 25-4
Bid Title:	Bellingham International Airport and Customs and Border Protection Janitorial Services
Category:	Materials, Equipment, Supplies & Services
Status:	Open

Description: Notice is hereby given that proposals for Janitorial Services at the Bellingham International Airport (BLI) and Customs and Border Protection (CBP) located at 3871 Airport Way, will be received at the Port of Bellingham, Administrative Offices, 1801 Roeder Avenue, Bellingham, Washington until 4:30 PM, Friday, December 19th, 2025. Any proposals received after the specified time and date will not be considered. All submitted proposals must include one (1) original and one (1) digital copy. The scope of work includes janitorial, window washing, and carpet cleaning services for two years, from February 1, 2026, through January 31, 2028, at designated locations at BLI and CBP. This work is subject to prevailing wage rates as required on all public building service maintenance (janitorial) contracts. A MANDATORY pre-proposal walkthrough is scheduled for Friday, December 5th, 2025, at 9:00 AM. All proposers shall meet at the ticket lobby in the Commercial Terminal building at BLI. The Port of Bellingham reserves the right to reject any or all proposals and to waive any irregularities or informalities. All proposals submitted shall be considered valid offers for a period of forty-five (45) days from the date of the proposal due date. All proposals become the property of the Port of Bellingham and are subject to public disclosure laws per RCW 42.56. Publication Date/Time: 11/18/2025 8:00 AM Publication Information: Bellingham Herald and OMWBE Closing Date/Time: 12/19/2025 4:30 PM Pre-bid Meeting: December 5, 2025 at 9 AM Contact Person: Gage Dally, airportmanagers@portofbellingham.com Annika Bjorkman, AnnikaB@portofbellingham.com Related Documents: Janitorial RFP 2026 - Airport and CBP

Attachment Preview

REQUEST FOR PROPOSALS

Janitorial Services

Bellingham International Airport and

Customs and Border Protection

Bellingham, WA

Proposals Due:

Attention:

December 19th, 2025 at 4:30 p.m. (Local Time)

Bellingham International Airport

4255 Mitchell Way Suite 206

Bellingham, WA 98226

Gage Dally

Airport Operations Manager

Annika Bjorkman

Senior Property Manager

ONE (1) ORIGINAL AND ONE (1) DIGITAL COPY REQUIRED

BELLINGHAM INTERNATIONAL AIRPORT

JANITORIAL SERVICES

TABLE OF CONTENTS

NOTICE OF REQUEST FOR PROPOSALS------------------------------------------------ 1

PROPOSER'S CHECKLIST--------------------------------------------------------------------- 2

GENERAL CONDITIONS ----------------------------------------------------------------------- 7

SPECIAL PROVISIONS ------------------------------------------------------------------------ 18

TECHNICAL SPECIFICATIONS ------------------------------------------------------------- 22

ATTACHMENT A – Minimum Qualifications

ATTACHMENT B – Proposal Form

ATTACHMENT C – Janitorial Proposal Package

ATTACHMENT D – Form of Bid Bond

ATTACHMENT E – Non-Collusion Affidavit Statement

EXHIBIT “A” Port Sample Agreement with Terms and Conditions

EXHIBIT “B” Prevailing Wage Rates

EXHIBIT “C” Schedule of Services – Bellingham International Airport

EXHIBIT “D” Schedule of Services – Customs and Border Protection

NOTICE OF REQUEST FOR PROPOSALS:

Notice is hereby given that proposals for Janitorial Services at the Bellingham International Airport

(BLI) and Customs and Border Protection (CBP) located at 3871 Airport Way, will be received at

the Port of Bellingham, Administrative Offices, 1801 Roeder Avenue, Bellingham, Washington

until 4:30 PM, Friday, December 19th, 2025. Any proposals received after the specified time and

date will not be considered. All submitted proposals must include one (1) original and one (1)

digital copy.

The scope of work includes janitorial, window washing, and carpet cleaning services for two years,

from February 1, 2026, through January 31, 2028, at designated locations at BLI and CBP. This

work is subject to prevailing wage rates as required on all public building service maintenance

(janitorial) contracts.

A MANDATORY pre-proposal walkthrough is scheduled for Friday, December 5th, 2025,

at 9:00 AM. All proposers shall meet at the ticket lobby in the Commercial Terminal building at

BLI.

Specifications, including Contract Documents, are available at the Port of Bellingham,

Administrative Offices, 1801 Roeder Avenue, Bellingham, Washington, for public inspection,

and may be obtained by contacting Procurement, at (360) 676-2500, or by email at

procurement@portofbellingham.com.

The Port of Bellingham reserves the right to reject any or all proposals and to waive any

irregularities or informalities.

All proposals submitted shall be considered valid offers for a period of forty-five (45) days from

the date of the proposal due date. All proposals become the property of the Port of Bellingham

and are subject to public disclosure laws per RCW 42.56.

Notice to be published: Tuesday, November 18th, 2025

PROPOSER'S CHECKLIST

The proposer’s attention is especially called to the following forms which must be

completed in full as required and submitted collectively as the proposal package:

____1. MINIMUM QUALIFICATIONS – Response to Attachment A.

____2. PROPOSAL FORM – Response to Attachment B.

____3. JANITORIAL PROPOSAL PACKAGE – Response to Attachment C.

____4. BID GUARANTEE – Utilize Attachment D. Original signed and stamped surety

Bid Bond or Bid Deposit (cashier’s check). The amount of the bid guarantee

shall not be less than five percent (5%) of the total amount of the bid.

____5. NON-COLLUSION AFFIDAVIT – Utilize Attachment E. To be signed and

notarized.

The following forms shall be executed and submitted within ten (10) calendar

days after notice of award.

____1. CONTRACT – To be executed by the successful proposer.

____2. CERTIFICATE OF INSURANCE – Form to be furnished by Contractor’s

Insurance company and submitted with Contractor-executed Contracts.

____3. STATEMENT OF INTENT TO PAY PREVAILING WAGE – To be filed

immediately by the Prime Contractor after the Contract is awarded and before

work begins, and subsequently by all those providing labor on the project.

____4. LIST OF SUBCONTRACTORS – To be submitted by Contractor with executed

Contract (except as noted in Item #4 above).

BELLINGHAM INTERNATIONAL AIRPORT JANITORIAL SERVICES

GENERAL CONDITIONS

1. Scope of Work

In response to this RFP, Contractors shall propose approaches, methods, and technologies and

develop the procedures and schedules to perform the work in a statement of work (SOW) that will

achieve the required results. The Contractor shall provide all management, customer service, labor,

materials, equipment, and supplies necessary to provide clean buildings and work environments

in a responsible, safe, cost-efficient, and environmentally friendly manner. Contractor shall

perform services in accordance with the most stringent of all federal, state, and local codes and

regulations. In addition, the Contractor shall follow all applicable standard industry practices. If

the Contractor intends to subcontract any of the work out, the Subcontractor(s) shall be identified

in the proposal.

2. Agreement Term

The initial term of the agreement will be for two (2) years, contingent upon budget appropriation

and Commission approval on an annual basis. The agreement may be extended beyond the initial

two (2) year term by mutual agreement of the parties for up to two (2) additional one (1) year

terms, subject to budget appropriations and Commission approval.

3. Minimum Qualifications

The following are the minimum qualifications and licensing requirements that the Contractor must

meet to be eligible to submit a proposal. Responses must clearly show compliance with these

minimum qualifications. The Port reserves the right, but is not obligated, to obtain clarification

from the Contractor if compliance with the minimum qualifications is not clear in the Contractor’s

response. The Port, without further consideration, shall reject those that are not clearly responsive

to these minimum qualifications:

• Contractors shall have a minimum of three (3) years’ experience in providing cleaning

services in similar office and industrial facilities;

• Contractors have successfully performed at least two contracts of a similar scope with a

public or private agency; and

• Qualifications of Supervisor: All on-site representative personnel engaged in directing the

work to be accomplished under this contract shall possess at least three (3) years of recent

(within the last five (5) years) experience in directing cleaning operations in facilities

similar in size to the buildings to be cleaned under this contract. Include a resume with

the proposal.

4. Licensing And Fees

Companies must license, report, and pay revenue taxes for the Washington State Business License

(UBI#) if required by the laws of the State of Washington. The Contractor should carefully consider

those costs before submitting their offer, as the Port will not separately pay or reimburse them to the

Contractor.

State Business Licensing

Contractor must have a State of Washington business license (a State “Unified Business Identifier”

known as UBI #) before signing the contract. If the State of Washington has exempted your business

from State licensing (for example, some foreign companies are exempt and, in some cases, the State

Commodity Codes

• NAICS 561720Janitorial Services

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