Project Information

Bid Title

Pest Control Services

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Jun 5, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Pest Control Services

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations on annual pest control services. Bidders shall submit sealed quotations in the format specified in the Invitation to Submit Quotations no later than 10:30 a.m. June 23, 2026 at which time bids will be publicly opened and read aloud.  No bid may be withdrawn after the scheduled closing time for a period of 90 days.  Bidding documents may be obtained at Smyrna Town Hall during regular business hours or www.townofsmyrna.org .  Quotations should be mailed or hand delivered to:

Purchasing Department
Smyrna Town Hall
Sealed Bid on Annual Pest Control Services / June 23 @ 10:30 a.m.
315 South Lowry Street
Smyrna, TN   37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

Verbal quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or informalities and to accept any bid deemed to be in the best interest of the Town.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations on annual pest control services. Bidders

shall submit sealed quotations in the format specified in the Invitation to Submit

Quotations no later than 10:30 a.m. June 23, 2026 at which time bids will be publicly

opened and read aloud. No bid may be withdrawn after the scheduled closing time for

a period of 90 days. Bidding documents may be obtained at Smyrna Town Hall during

regular business hours or www.townofsmyrna.org. Quotations should be mailed or

hand delivered to:

Purchasing Department

Smyrna Town Hall

Sealed Bid on Annual Pest Control Services / June 23 @ 10:30 a.m.

315 South Lowry Street

Smyrna, TN 37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on

the basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

Verbal quotations or quotations received after the closing date will not be accepted.

The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities

or informalities and to accept any bid deemed to be in the best interest of the Town.

SUBMITTED BY: Sierra Lowry

Finance Director

TO BE RUN:

June 9, 2026

TABLE OF CONTENTS

Section I - General Information

Page

3

Section II - Specifications

4

Section III - Price Quotation

12

Section IV - Specification Compliance

21

2

SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires to contract for annual pest control services.

Smyrna Town Hall location:

315 South Lowry Street

Smyrna, TN 37167

Questions should be directed to Sierra Lowry (615) 459-9742 ext. 2143 or

sierra.lowry@townofsmyrna.org .

B. The Town of Smyrna reserves the right to reject any and all bids, to waive

technicalities or informalities and to accept any bid deemed to be in the best

interest of the Town. No bid may be withdrawn after the scheduled closing time

for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and

not take advantage of any unintentional error or omission, but shall fully address

the full intent and meaning of each aspect of the specifications.

D. The following shall be completed and/or included as an integral part of each

bidder’s proposal: Section III, IV, and signed Contract Agreement, copy of

insurance, copy of Tennessee Pest Control Charter, list of pest control servicing

technicians and a copy of their Tennessee Chemical Pest Control certifications.

Successful bidder will be expected to enter into a contract Agreement with the

Town of Smyrna. Agreement shall be signed and attested, but not dated, by the

proper business representative and submitted with the bid proposal. An

executed contract will be forwarded to winning vendor after Council approval.

E. The Town is a tax-exempt organization.

F. Mail is delivered after 11:00 a.m. Monday through Friday.

G. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964

and Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will

affirmatively ensure that in any contract entered into pursuant to this

advertisement, minority business enterprises will be afforded full opportunity to

submit bids in response to this invitation and will not be discriminated against on

the grounds of race, color, creed, sex, handicap or national origin in consideration

for an award.

H. Bid quotations must be submitted on the Town's quotation page(s). No exceptions.

I. By submission of this bid, each bidder/proposer and each person signing on

behalf of any bidder certifies, and in the case of a joint bid each party thereto

certifies as to its own organization, under penalty of perjury, that to the best of its

knowledge and belief that each bidder is not on the list created pursuant to T.C.A.

§ 12-12-106 Iran Divestment Act. For reference purposes, the list is currently

available online State of TN_Debarred_Vendors.pdf

3

SECTION II - SPECIFICATIONS

Scope of services: The Town of Smyrna wishes to establish an annual contract for

pest control services at various Town locations. The specifications describe the

minimum requirements. Quotes are in effect for twenty four (24) months, fixed price,

no increases, surcharges, travel or environmental charges. Additions or deletions

covered by this contract are subject to change. Upon mutual agreement of both

parties, the bid quotes may be renewed for a period of two successive one-year

periods under the same price, terms, and conditions as submitted in this proposal.

The service contract may be cancelled by either party if written notice of intent is

given ninety (90) days prior to the cancellation date.

Service shall include a regular initial inspection and monthly treatment at each

location for the eradication and preventative control of all types of pests and rodents

such as rats, mice, and all insects i.e., flies and ants, any spiders, etc., through a

prescribed and approved method of extermination. The Town has food service areas

and the vendor will be required to fog all kitchens and food service areas on an as

requested basis at no additional cost. The vendor will coordinate with the facility

administrator or other personnel designated to oversee the facilities pest control for

access to the kitchen and dining areas. Normal working hours are Monday – Friday

8:00 a.m. – 4:30 p.m. These specifications cover all labor, material, equipment and

certifications necessary to accomplish pest control and eradication. A list of

designated Town departments and contacts are on page 12. All buildings shall be

treated at least once each month and more as may be required at no additional cost

to the Town. A recall for service to a facility will be completed within one working day

at no extra charge. The contractor shall supply between scheduled visits glue board,

roach bait station, fly bait, etc. on an as needed basis. Glue boards must be changed

on an annual basis. The successful bidder shall be responsible for any damage

incurred by chemicals used. The exterior perimeter for outside coverage shall be 3

feet with consideration given for ornamentals and mulch landscaping.

Note: Ants as listed above exclude fire and carpenter ants. These pests require

special services beyond the intended scope of any resulting contract.

1. It is the responsibility of the contractor to view the work areas and contact

each department representative concerning scheduling services and

addressing service problems on a monthly basis.

2. Bidders must satisfy themselves of the quantities for the work covered by

the proposal by examination of the sites and through discussion with each

department contact person. After bids have been submitted, the bidder

shall not assert that there was misunderstanding concerning the quantities

of work or of the nature of the work to be done.

Only Environmental Protection Agency (EPA) registered non-flammable, non-

injurious products may be used for work under this contract. All materials used under

this contract must be in compliance with the Federal and State regulations and

specifically approved for areas in which they are used.

4

The contractor's service representative will report to each location's contact person(s)

prior to performing any work. The contact person(s) will notify the service

representative of any infestation problems. The contact person(s) will ensure that the

required monthly service has been accomplished prior to signing the service ticket.

Successful contractor will be required to attend an on-site posting award conference

where scheduling and procedures will be presented and discussed with the

department contact person from each location.

References

Vendor shall supply a minimum of three (3) references upon request. References will

be used to determine past performance if vendor history is not known.

Specifications

The contractor shall perform all work according to these specifications:

1. Integrated Pest Management (IPM):

Integrated pest management (IPM) is a systematic approach to reducing pest

damage to tolerable levels using a variety of techniques. IPM combines

cultural, physical, and chemical tools in a way that minimizes health and

environmental risks as well as cost. IPM is a targeted approach that relies on

monitoring pest populations and applying knowledge of pest biology to

achieve the best control.

2. Preventative Methods (non-chemical):

a. Annual building inspection: the Contractor will inspect inside and

outside the facility, around the dumpsters, all crawl areas (with the

exception of crawl areas which have been identified as containing

asbestos material), around all points of possible entry and drop ceilings,

looking for pest entry points.

b. Reporting deficiencies: An annual report and walk through of the

facilities is required. The Contractor will report any structural or

sanitation deficiencies to the Location contact person, who will in turn

forward to the main contact person in that particular department, on the

appropriate form.

c. Correction of deficiencies:

1. The contractor will recommend methods of denying access or

habitat to pests, to the location contact person, i.e. watching

vendors delivering food supplies, eliminating storage of

unnecessary boxes and paper products, fixing water leaks,

sanitation improvements or other things which could harbor

pests. Identification of termite infestation. These

recommendations will be made on approved forms.

3. Preventative Methods (chemical):

a. Reporting procedures: the Contractor will give a twenty-four (24) hour

notice to the contact person(s) of the location prior to using chemicals

to control pests.

1. The contractor will state on approved forms, what, when,

where and why chemicals will be used.

5

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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