Project Information

Bid Title

2026 Elementary Math Printed Instructional Materials

Issuing Agency

Fraser Public Schools

Location

Michigan

Published Date

Jun 1, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

2026 Elementary Math Printed Instructional Materials

Attachment Preview

REQUEST FOR BIDS

FOR

FRASER PUBLIC SCHOOLS

______________________________________

Elementary Math Printed Instructional Materials

FRASER PUBLIC SCHOOLS

Attention: Presleigh Derosette

33466 Garfield Road

Fraser, Michigan 48026

Telephone: (586) 439-7000

1

INFORMATION TO BIDDERS

1.

DESCRIPTION OF PROJECT

Fraser Public Schools (the “School District”) is issuing this Request for Bids for Elementary Math Printed

Instructional Materials (the “RFB”) to solicit Bids from qualified vendors. The requirements for the Bids are

contained in the specifications set forth in Attachment A of this RFB (the “Project”).

2.

RFB TIMELINE

The School District’s anticipated timeline for its selection process is:

Issuance of this RFB

Deadline for Written Requests for Clarifications

DUE DATE FOR BIDS

School District’s Anticipated Award of the Contract, if any

Date to Complete Project

June 1, 2026

June 5, 2026, at 3pm local time

June 15, 2026, at 1pm local time

July 2026

August 10, 2026

PLEASE NOTE: The School District reserves the right, in its sole and absolute discretion, to make modifications to

the RFB timeline set forth in Paragraph 2 above as it determines to be in its best interest.

3.

BID SUBMISSION REQUIREMENTS AND DEADLINE

A.

All Bids are due on or before 1:00 p.m., local time, on June 15, 2026 (the “Due Date”) at 33466 Garfield Road,

Fraser, Michigan 48026.

B.

Bids shall be sealed and delivered in an opaque envelope (or equivalent) and be marked in the lower left-hand

corner as follows:

SEALED BID ENCLOSED

FRASER PUBLIC SCHOOLS

Elementary Math Printed Instructional Materials

[Vendor’s Name]

[Vendor’s Address]

[Vendor’s Telephone Number]

C.

All Bids shall be delivered to the School District as follows:

FRASER PUBLIC SCHOOLS

Attention: Presleigh Derosette

33466 Garfield Road

Fraser, Michigan 48026

D.

All Bids must be received by the School District, as directed above, by the Due Date. Each Bidder is

responsible for submission of its Bid. Bids or Bid revisions received after the Due Date and time specified

above will not be accepted or considered. The School District is not liable for any delivery or postal delays.

All Bids received after the Due Date will be unopened and made available to the respective Bidder for pick-

up, at their sole cost and expense for a period of two (2) weeks.

E.

Each Bid must be ONE (1) ORIGINAL AND ONE (1) ADDITIONAL HARD COPY and signed by an

authorized member of the Bidder. This member should be the highest-ranking officer at the local level. NO

ORAL, FAXED or E-MAILED Bids will be accepted.

F.

At the specified location, Due Date and time stated above, all Bids timely submitted will be publicly opened

and dated. Any interested parties may attend. No immediate decision will be rendered.

G.

The School District intends to communicate with Bidders via e-mail (e.g., RFB clarifications and addenda).

Except for the delivery of the Bid itself, references in this RFB to “written” form of communications include

e-mail.

2

H.

From the issue date of this RFB until a Bidder (Vendor) is selected and the selection announced, a prospective

Bidder shall not communicate about the subject of this RFB or a Bidder’s Bid with the School District, its

Board of Education, or any individual member, administrators, faculty, staff, students or employees, except for

additional Requests for Clarification in accordance with Paragraph G above, or as otherwise required by

applicable law.

I.

If it becomes necessary to revise any part of this RFB, all addenda will be issued through the School District’s

website and all addenda shall become a part of this RFB. Each Bidder must in its Bid, to avoid any

miscommunication, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or

acknowledge receipt of, any addendum shall not relieve the Bidder of the responsibility for complying with

the terms thereof.

J.

The School District reserves the right, in its sole and absolute discretion (for this provision and all other

provisions contained in this RFB), to accept or reject, in whole or in part, any or all Bids with or without cause.

The School District further reserves the right to waive any irregularity or informality in the RFB process or

any Bid, and the right to award the Contract to other than the Vendor submitting the best financial bid (low

bidder). The School District reserves the right to request additional information from any or all Bidders. The

School District reserves the right to negotiate with the Bidders concerning their Bids. In the event a Vendor’s

Bid is accepted by the School District and that Bidder asserts exceptions, special considerations or conditions

after acceptance, the School District, in its sole and absolute discretion, reserves the right to reject the Bid and

award the Contract to another Bidder.

K.

Each Bidder by submitting its Bid releases the School District from any and all claims arising out of, and

related to, this RFB process and selection of a Vendor.

L.

A recipient of this RFB is responsible for any and all costs and liabilities incurred by it or others acting on its

behalf in preparing or submitting a Bid, or otherwise responding to this RFB, or any negotiations incidental to

its Bid or this RFB.

M. All Bids submitted shall not be withdrawn and shall be irrevocable for a minimum period of ninety (90)

calendar days following the Due Date for receipt of Bids set forth above.

N.

The Bidder, by making his/her Bid, represents that he/she has read and understood the Contract and Bid

Documents, and that his/her Bid is made in accordance therewith.

4.

QUALIFICATION OF BIDDER

A.

The School District reserves the right to request qualifications and/or additional information from any Bidder

before issuing documents, receiving Bids or awarding the Contract.

B.

Each Bidder shall complete the sworn and notarized Familial Disclosure Affidavit included as

ATTACHMENT C to this RFB.

C.

Each Bidder shall complete the notarized Iran Linked Business Affidavit included as ATTACHMENT D to

this RFB.

D.

The selected Bidder (also referred to herein as the “Vendor”) shall require all of its subcontractors, insurance

agents, and materials suppliers (payees) to comply with the provisions of this RFB and the Contract Documents

by insertion of the requirements hereof in a written contract agreement between Vendor and payee. Failure to

obtain such written contracts which include such provisions shall be reason to exclude some or all of the related

payees' costs from amount payable to Vendor pursuant to the contract.

5.

SOLE BIDDER

A.

It is the School District’s intent that this RFB to encourage and permit competition. Accordingly, the use of

any patent, proprietary name or manufacturer’s name is for demonstrative purposes only and is not intended to

curtail competition. Whenever any supplies, material, equipment or products requested in this RFB are

specified by patent, proprietary name or by the name of the manufacturer, unless stated differently, such

specification shall be considered as if followed by the words “or comparable equivalent,” whether or not such

words appear. The School District, in its sole and absolute discretion, shall have the right to determine if the

proposed equivalent products/brands submitted by Bidder meet the specifications contained in this RFB and

possess equivalent and/or better qualities. It shall be the Bidder’s responsibility to advise the School District

3

in writing if any language, requirements, scope, specifications, etc., or any combinations thereof, inadvertently

restricts or limits the requirements stated in this RFB to a single source. Such notification shall be received by

the School District no later than five (5) days prior to the Due Date set for acceptance of Bids. The School

District reserves the right to request samples or testing of alternate products.

B.

If only one Bid is received in response to this RFB, a detailed cost proposal may be requested of the single

Bidder. A cost/price analysis and evaluation and/or audit shall be performed of the cost proposal in order to

determine if the price is fair and reasonable.

C.

The School District reserves the right to cancel this RFB and reject the Bid, or reschedule the Bid opening, if

there is only one Bid received in response to this RFB. The School District’s decision will be final.

6.

METHOD OF BIDDING & BID REQUIREMENTS

Bids will only be accepted for the entire Project and Bidders are required to Bid on the entire Project. This outlines the

information that must be provided by each Bidder and the required format for its Bid. Any Bid not providing the

required information, or not conforming to the format specified, may be disqualified on that basis. Bids must: (i)

demonstrate an understanding of the scope of the Project; (ii) demonstrate the ability to accomplish the Project as set

forth in this RFB and the Contract (as described below and in Paragraph 11 of this RFB); and (iii) include all necessary

information to enable the School District to thoroughly evaluate each Bidder’s overall experience, expertise,

qualifications and ability to deliver the products in accordance with the requirements and obligations of this RFB and

the Contract. Each Bid shall also include any other information or explanations that the Bidder feels is/are significant

with respect to the School District making an informed decision relative to its Bid.

Additionally, each Bid must include, at a minimum, the following:

A. A cover letter with background information regarding the Bidder, which will serve as an introduction of the

Bidder, on business letterhead.

B. A detailed list setting forth any exceptions to this RFB and/or the Contract, or other special considerations or

conditions of the Bidder, including explanations of such exceptions or the reason such terms and conditions of

the RFB or form of Contract cannot be met by, or on the Bidder’s opinion are not applicable to, the Bidder.

C. A completed Bid Pricing Form provided as ATTACHMENT B.

D. A completed Familial Disclosure Affidavit provided as ATTACHMENT C.

E. A completed Iran Linked Business Affidavit of provided as ATTACHMENT D.

7.

DISCREPANCIES, OMISSIONS OR INTERPRETATIONS

A.

Bidder shall promptly notify the School District of any ambiguity, inconsistency, or errors that they may

discover upon examination of the Bid Documents. Prospective Bidders may request that the School District

clarify information contained in this RFB. All such requests must be made in writing via email. The School

District will attempt to provide a written response to all written Requests for Clarification within three (3)

business days after the receipt of such request. The School District will not respond to any Request for

Clarification received after 3:00 p.m. on June 5. All Requests for Clarifications must be directed to Julianne

Schultz via email at julianne.schultz@fraserk12.org (Subject Line: RFB: Elementary Math Printed

Materials). No response will be made to any oral questions. All questions and answers will be posted on the

School District’s website. It is each Bidder’s responsibility to check the School District’s website prior to the

RFB Due Date to ensure that it has received all of the information, including, but not limited to, all Addenda

to this RFB.

B.

If any provisions of this RFB shall be held to be invalid, illegal, or unenforceable, the validity, legality and

enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

C.

Any contract entered into with the Vendor shall not be construed as granting “any exclusive rights thereunder.”

The School District retains the right to contract with other parties for such products as it deems necessary.

4

8.

ADDENDA

A.

Addenda issued by the School District regarding this RFB and the Project shall become part of this RFB, the

Bid Documents and Contract Documents and receipt thereof shall be acknowledged on the Bid Form.

B.

Each Bidder shall ascertain prior to submitting their Bid that they have received all addenda issued.

C.

If it becomes necessary to revise any part of this RFB, all addenda will be issued through the School District’s

website and all addenda shall become a part of this RFB.

9.

UNIT PRICES

A.

Each Bidder must bid on all Unit Prices listed in the Bid Form. They will be fully considered in awarding the

Contract.

B.

Bids are considered irregular and may be rejected if Unit Prices contained in the Bid Form are obviously

unbalanced either in excess of, or below, reasonable cost analysis values.

C.

Any Unit Price that, in the sole opinion of the School District, is unbalanced or excessive, may be rejected

without affecting the validity of the Bid or other unit prices. An entire Bid may be rejected if, in the sole opinion

of the School District, rejection of individual unit prices materially affects the Bid.

D.

All Unit Prices in the Bid shall be firm for a period of 90 days from the Due Date. Unit Pricing shall include

all shipping costs and shall be F.O.B. delivered and unloaded.

10. SALES TAX

The School District is exempt from taxation on all tangible personal property purchase by the School District for its use

and consumption. The School District will provide its Federal and State tax-exempt number upon request. All prices

submitted on the Bid Form shall be inclusive of all applicable taxes.

11. WITHDRAWAL OR REVISION OF BIDS

A.

Any Bid may be withdrawn prior to the scheduled Due Date and time for opening of Bids.

B.

A Bid may not be modified, withdrawn or canceled by the Bidder for ninety (90) calendar days following the

Due Date and time designated for the opening of Bids, and Bidder so agrees in submitting his/her Bid.

12. ACCEPTANCE AND REJECTION OF BIDS

A.

Low Bid price is not always the determining factor in the awarding of the Bid. Other factors considered may

include, but not be limited to, the following: delivery and/or completion time, quality, past performance,

inventory availability, financial stability, and references.

B.

Bids are considered irregular and may be rejected for any of the following reasons unless otherwise provided

by law:

1.

If the Bid Form furnished is not used or is altered.

2.

If there are unauthorized additions, qualifications, conditions, or irregularities of any kind which may

make the Bid incomplete, indefinite, or ambiguous as to its meaning.

3.

If Bidder adds any provisions reserving right to accept or reject any awards of contract.

4.

If unit or lump sum prices or alternates contained in the Bid schedule are obviously unbalanced either

in excess of, or below, reasonable costs analysis values.

5

Commodity Codes

• NAICS 541511Custom Computer Programming Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.