Project Information

Bid Title

Lawn Maintenance Bid 26-002

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Jun 10, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

40009-26-002

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40009-26-002	Lawn Maintenance Bid 26-002 Original: 40009-26-002	06/10/2026	07/02/2026 2:00:00 PM CT

Contact Information for Bid # 40009-26-002

Department	+- Comm/Tech College - South Louisiana Community College
Section	Purchasing
Dept Code	40009
Contact	Nicole Manuel
Address	320 Devalcourt St. Lafayette, LA 70506
Phone	337-521-8898
Fax	337-262-2102
Email	nicole.manuel@solacc.edu

Attachment Preview

BIDS MUST BE RECEIVED BY:

2:00PM CST, July 2, 2026

SOLICITATION: 26-002

ISSUE DATE: June 10, 2026

PRINT VENDOR NAME & ADDRESS BELOW:

PLEASE MAIL SIGNED BID TO:

SOUTH LOUISIANA COMMUNITY COLLEGE

ATTN: PURCHASING BID# 26-002

1101 BERTRAND DRIVE

LAFAYETTE, LA 70506

BIDS NOT DELIVERED BY THE U.S. POSTAL

SERVICE MAY BE SENT TO:

SOUTH LOUISIANA COMMUNITY COLLEGE

ATTN: PURCHASING BID# 26-002

320 Devalcourt Street

LAFAYETTE, LA 70506

BUYER: Nicole Manuel

BIDS MUST BE SIGNED TO BE CONSIDERED

INSTRUCTIONS TO PROPOSERS:

PHONE: 337-521-8898

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. FILL IN ALL BLANK SPACES.

3. ALL PROPOSED PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF

ALTERATION TO UNIT PRICES SHOULD BE INITIALLED BY THE BIDDER.

4. PROPOSED PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE SPECIFIED IN

THE BID REQUIREMENTS. BIDS CONTAINING “PAYMENT IN ADVANCE”C.O.D.” REQUIREMENTS MAY BE

REJECTED. PAYMENT IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR

DELIVERY, WHICHEVER IS LATER.

5. SPECIFY YOUR PAYMENT TERMS: _______________________________________. CASH DISCOUNTS FOR LESS

THAN 30 DAYS OR LESS THAN 1% WILL BE ACCEPTED, BUT WILL NOT BE CONSIDERED IN DETERMINING AWARDS.

THE BIDDER CERTIFIES:

• COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.

• THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.

• THAT IF MY BID IS ACCEPTED WITHIN __90____ DAYS FROM BID CLOSING TIME, MY FIRM WILL FURNISH

ANY OR ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)

• DELIVERY WILL BE MADE WITHIN ____14_____ DAYS AFTER RECEIPT OF ORDER.

• BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT

NOT LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS;

STANDARD TERMS AND CONDITIONS; SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS

SOLICITATION.

• IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO

BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE

WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON AUTHORIZED

TO BIND THE VENDOR. ALL BID INFORMATION SHALL BE MADE WITH INK OR TYPEWRITTEN.

Please print name:

Signature

Date:

Page 1 of 19

TERMS AND CONDITIONS

1) ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.

2) BID FORMS: ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON AND IN ACCORDANCE WITH FORMS PROVIDED.

3) BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED.

4) SOUTH LOUISIANA COMMUNITY COLLEGE RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-OR-NONE BASIS AND TO

REJECT ANY OR ALL PROPOSALS AND WAIVE ANY INFORMALITIES.

5) PRICES: UNLESS OTHERWISE SPECIFIED BY SOUTH LOUISIANA COMMUNITY COLLEGE IN THE SOLICITATION, BIDS PRICES MUST BE COMPLETE,

INCLUDING TRANSPORATION PREPAID BY PROPOSER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF 30 DAYS. PRICES SHOULD BE

QUOTED IN THE UNIT (EACH, BOX, CASE, ETC) AS SPECIFIED IN THE BID.

6) DESCRIPTIVE INFORMATION: BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS

ILLUSTRATIONS, DESCRIPTIVE LITERATURE, AND TECHNICAL DATA) SUFFICIENT FOR SOUTH LOUISIANA COMMUNITY COLLEGE TO EVALUATE QUALITY,

SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT DESCRIPTIVE INFORMATION MAY CAUSE

PROPOSAL TO BE REJECTED.

7) CONTRACT RENEWALS: UPON AGREEMENT OF SOUTH LOUISIANA COMMUNITY COLLEGE AND THE CONTRACTOR, A TERM CONTRACT MAY BE

EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICE, TERMS AND CONDITIONS. THE TOTAL CONTRACT TERM CANNOT EXCEED 36

MONTHS.

8) SOUTH LOUISIANA COMMUNITY COLLEGE RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH A THIRTY (30) DAY WRITTEN NOTICE.

9) THE QUANTITIES LISTED ARE ESTIMATED TO BE THE AMOUNT NEEDED. IN THE EVENT A GREATER OR LESSER QUANTITY IS NEEDED, THE RIGHT IS

RESERVED BY SLCC TO INCREASE OR DECREASE THE AMOUNT AT THE UNIT PRICES STATED IN THE BID.

Mandatory Site Visits

Each bidder must perform mandatory pre-bid site visits. A pre-bid conference shall be held at South Louisiana Community

College’s Health and Sciences building auditorium, located at 1101 Bertrand Drive, Lafayette, LA 70506 on June 25,2026 at

10:30 am. Bidders that are unable to attend the scheduled conference may schedule a visit by contacting:

Buck Andrus, Associate Director of Facilities Operations and Maintenance

337-789-7764

• Site visits must be scheduled by contacting the Associate Director of Facilities Operations and Maintenance.

• The Site Visit Verification Form must be signed by the front office or facilities staff located at each site. This form

must be submitted with the bid proposal.

• Oral communications during site visit shall be considered unofficial and non-binding.

Guidelines

All bid prices must be all-inclusive to include any outsourced or contracted work. Any bids which call for outsourcing or

contracting work must include a name and description of the organizations being contracted.

The organization submitting a bid will be the sole contractor as a result of any bid award, and that sole contractor shall be

responsible for all deliverables specified in the bid. This general requirement notwithstanding, proposers may enter

subcontractor arrangements if approved in writing by the SoLAcc Executive Director of Operations and Institutional Services.

If the organization submitting a bid must outsource or contract any work to meet the requirements contained herein, the

proposer shall identify subcontractor relationships and include specific designations of the tasks to be performed by the

subcontractor. The prime contractor shall be the single point of contact for all subcontract work.

Unless provided for in the contract with South Louisiana Community College, the prime contractor shall not contract with

any other party for any of the services herein contracted without the express prior written approval of South Louisiana

Community College.

Issuance of this bid in no way constitutes a commitment by South Louisiana Community College to award a contract. South

Louisiana Community College reserves the right to accept or reject, in whole or part, all proposals submitted and/or cancel

this announcement if it is determined to be in the College’s best interest.

Page 2 of 19

PRINT VENDOR NAME & ADDRESS BELOW:

SOLICITATION: 26-002

Item

Description

Lafayette Main Campus Lawn Maintenance Service in accordance with the attached scope

1 of work.

Quantity Unit Unit Price

36

Ea.

Extended

Amount

Lafayette Main Campus Lawn Maintenance Service, upon request, in accordance with the

2 attached scope of work.

1

Ea.

New Iberia Campus, Lawn Maintenance Service in accordance with attached scope of

3 work.

36

Ea.

New Iberia Campus, Bush Hog nine acres, upon request, accordance with attached

4 scope of work

1

Ea.

New Iberia Campus, Lawn Maintenance Service, upon request, in accordance with

5 attached scope of work.

1

Ea.

Young Memorial Campus, Lawn Maintenance Service in accordance with attached

6 scope of work.

36

Ea.

Young Memorial Marine Campus, Lawn Maintenance Service, upon request, in

7 accordance with attached scope of work.

36

Ea.

Lafayette campus 324 & 330 Dulles location lawn maintenance service in accordance

8 with the attached scope of work

36

Ea.

Lafayette campus 324 & 330 Dulles location lawn maintenance service, upon

9 request, in accordance with the attached scope of work

1

Ea.

St. Martinville Campus, Lawn Maintenance Service, upon request, in accordance with

10 attached scope of work.

1

Ea.

Abbeville Campus, Lawn Maintenance Service, upon request, in accordance with

11 attached scope of work.

1

Ea.

Please print name:

Signature

Date:

Page 3 of 19

SPECIFICATIONS

Bid 26-002

This solicitation is for services to be performed at several South Louisiana Community College locations.

Regular lawn maintenance service shall be performed at the college’s Lafayette location, situated on

approximately 46 acres adjacent to Devalcourt Street, west of Bertrand Drive, Lafayette, Louisiana, and

approximately 4 acres located at 324 & 330 Dulles Dr. Also the college’s New Iberia Campus location,

situated on approximately 45 total acres of lawn (31 acres) and field (9 acres), adjacent to Ember Drive,

New Iberia, LA., at the college’s Morgan City Campus, situated on approximately 4 acres adjacent to 900

Young Rd, Morgan City LA 70380, and at the college’s Marine Campus, situated on approximately 4 acres

adjacent to 3225 Young Rd, Morgan City LA 70380. Service shall include rough cutting a field of

approximately nine (9) acres, adjacent to Ember Drive, New Iberia, LA upon request and lawn services per

scope upon request at 6305 Main Hwy, St. Martinville LA and 1115 Clover St. Abbeville, LA.

Mowing- The grass lawn shall be mowed, throughout the term of the contract, to a height no lower than 2"

with mowers designed for commercial use. Small mowers shall be used for difficult or tight areas where

commercial mowers cannot maneuver. Continuous lawn areas should be mowed in one mowing operation.

All aspects of the mowing shall be governed by seasonal demands and grass growth. The grass lawn shall be

mowed a minimum of 36 times per year; 12 times (approximately once every two weeks) October through

March, and 24 times (approximately once every week) April through September. Mower guards shall be used

when mowing near parking areas, buildings, driveways, pedestrians, and vehicles. Grass clippings shall be

mulched during mowing. Grass clippings shall be removed on the same day that they are generated, shortly

after mowing or trimming is performed.

Cut/Bush Hog –Nine (9) acre field adjacent to Ember Drive, New Iberia, LA shall be cut with a rough-cut

mower upon request.

Edging- All plant and landscape tree bed areas shall be edged and trimmed such that a neat and manicured

appearance is always exhibited. Trimmer guards shall be used when edging near parking areas, buildings,

driveways, pedestrians and vehicles. Contractor shall use contractor-provided environmentally friendly weed

control chemicals to ensure that fence lines and posts abutting the lawn area are kept free of weeds and

vines.

Foreign Matter- All extraneous trash, limbs and debris shall be removed from lawn and adjacent parking and

sidewalk areas to maintain a clean appearance. Foreign matter such as weeds, trash, fallen limbs, and debris

accumulated during service visits will be moved to a designated on-site disposal area on the same day of

service and disposed of appropriately. Contractor shall bear all responsibility and liability for proper disposal.

Ant Control- Contractor shall use contractor provided environmentally friendly ant control chemicals to kill all

ant infestations in grass areas and shall continue applications as needed.

Health and Condition Reports- All serviced areas shall be inspected quarterly for reports on lawn health and

condition. Reports shall note abnormal conditions such as insect infestations including, but not limited to

ants, bees and wasps. Quarterly reports shall be submitted in the form of a written notice accompanying an

invoice.

Service Times- Service shall take place on Saturdays and/or Sundays unless given written authorization by the

Director of Facilities and Security Management. The CONTRACTOR Superintendent shall call Facilities when

arriving to begin work and when leaving, upon completion of work.

Page 4 of 19

Documentation of Service- Contractor shall provide South Louisiana Community College Facilities with

documentation of services performed at each site visit. Service visit documentation shall be emailed to

buck.andrus@solacc.edu and include time and date of service. Copies of service visit documentation shall be

included with any invoice submitted for payment.

Materials and Equipment- Contractor shall provide all labor, materials, tools, equipment and supplies

necessary to perform specified services. All chemicals must be approved in writing by the Director of

Facilities and Security Management prior to application.

Solicitation Requirements- Bidder must provide the following all items below as part of their bid submission:

• Bidder’s signed acknowledgement that Contractor shall indemnify and hold Owner harmless, and its

agents and employees, from and against all claims, damages, losses, and expenses, including

reasonable attorney fees, arising out of the performance or non-performance of the services herein

requested, which is for bodily injury, illness or death, or for property damage, including loss of use.

(Attachment III)

• Bidder’s signed W-9 form.

• Fully signed SITE VISIT VERIFICATION (Attachment II)

• Proof of Operator’s License for any application of chemicals required.

INITIAL:

_________ Bidder hereby acknowledges that award is contingent upon contractor and any sub-

contractors' compliance with all laws, ordinances and requirements of all authority having jurisdiction

over Owner’s property.

Please print name:

Signature

Date:

Page 5 of 19

Commodity Codes

• NAICS 561730Landscaping Services

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