Project Information

Bid Title

HVAC SERVICES (CITY-WIDE)

Issuing Agency

City of Springfield

Location

Missouri

Published Date

Apr 30, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

062-2026IFB

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	062-2026IFB
Bid Title:	HVAC SERVICES (CITY-WIDE)
Category:	All Notifications – Division of Purchases
Status:	Open

Description: ADDENDUM NO. 1 ISSUED. THE REVISED DUE DATE IS THURSDAY, MAY 7, 2026, AT 3:00 P.M. __________________________________________________________________________________________________________ LEGAL NOTICE: INVITATION FOR BID #062-2026 The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar) from qualified persons or firms interested in providing the following: HVAC SERVICES (CITY-WIDE) VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formerly DemandStar) go to: https://network.demandstar.com/agency-support-2/ VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact Euna OpenBids (formerly DemandStar) toll-free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday. It is strongly recommended that vendors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. Bids must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST), on TUESDAY, MAY 5, 2026.  Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To participate, dial (425) 436-6337. Then, enter access code 325926. Bidding documents and any addendums are available via the following methods: By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar): https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 By accessing the Purchasing Division’s webpage https://www.springfieldmo.gov/bids.aspx For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract.  The required documentation affirming enrollment must be from the federal work authorization program provider.  A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract. The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such business enterprises to submit responses. Publication Date/Time: 4/10/2026 1:30 PM Publication Information: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Closing Date/Time: 5/7/2026 3:00 PM Pre-bid Meeting: 04/20/2026 AT 10:00 A.M. Contact Person: BEN CALIA BCALIA@SPRINGFIELDMO.GOV Download Available: Yes Related Documents: BID 062-2026IFB BID 062-2026IFB Exhibit 1 - Springfield-Branson National Airport Security and Badging Requirements BID 062-2026IFB Exhibit 2 - Springfield Art Museum Onsite Services-Maintenance Protocol and Background Release Form BID 062-2026IFB Exhibit 3 - Springfield Police Department Vendor Access into a Police Department Building (Rev. 1) BID 062-2026IFB - Annual Wage Order AWO 32 BID 062-2026IFB - ADDENDUM 1

Attachment Preview

IFB #062-2026

Ben Calia, Senior Buyer

City of Springfield

Division of Purchases

218 E. Central

Springfield, MO 65802

CITY OF SPRINGFIELD, MISSOURI

DIVISION OF PURCHASES

Date Issued: April 10, 2026

Buyer’s Email: bcalia@springfieldmo.gov

Telephone Number: 417-864-1637

INVITATION FOR BID (IFB) #062-2026

TITLE-SIGNATURE PAGE

The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar), from

qualified persons or firms interested in providing the following:

HVAC SERVICES (CITY-WIDE)

BIDS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR

TO 3:00 P.M. (CST) ON TUESDAY, MAY 5, 2026. Bids will be opened by the buyer listed above. Bids will be read aloud publicly at

the specified bid opening date and time via teleconference. To participate, dial (425) 436-6337. Then, enter access code 325926.

• Bids shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to legally

bind the company. Bidders are to submit all pages of this IFB identified with “RETURN THIS PAGE” stated on the bottom right corner of

said pages. Failure to do so may render your bid non-responsive.

• Bids received after the opening date and time shall not be considered.

• The attached Terms and Conditions shall become part of any contract resulting from this bid.

• The cutoff for any questions pertaining to this bid is April 28, 2026, at Noon (CST).

• HAND DELIVERED, FAXED, OR EMAILED BIDS WILL NOT BE ACCEPTED.

A pre-bid conference is scheduled for Monday, April 20, 2026, at 10:00 A.M. (CST). The pre-bid conference shall be conducted via videoconference.

To participate email Senior Buyer, Ben Calia, bcalia@springfieldmo.gov . All interested bidders are encouraged to participate.

The undersigned certifies that they have the authority to bind the Bidder in a contract to supply the service or commodity in accordance with all terms

and conditions contained herein. Please type or print the information below.

Bidders are REQUIRED to complete, sign, and return this form with their submittal.

NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter

number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter

number.

Company Name

Authorized Person (Print)

Address

Signature

City/State/Zip

Title

Telephone #

Fax #

Email Address

____________________________________________________

Date

Tax ID #

__________________________________________________

State of Missouri Charter Number or Exemption Number

Revised: 02/04/2026

Reviewed By Law: 08/27/2025

Page 1 of 55

RETURN THIS PAGE

TABLE OF CONTENTS:

Cover Title-Signature Page

Table of Contents

Legal Notice

Scope

Instructions to Bidders

Specific Requirements for Bid

Specifications

Pricing

Sample Contract

Standard Terms and Conditions

Insurance Requirements

Work Authorization Affidavit and E-Verify Signature Page

Subcontractor List

Bidder Statement of Qualifications

List of References and Experience

Personnel Qualifications

Affidavit of Compliance

Certificate Regarding Potential Conflicts of Interest

Certification of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)

Certification of Signature Authority

Additional Services

Sample Performance Bond

Sample Labor Bond for Labor and Materials

OSHA Affidavit of Compliance

Statement of “No Bid”

Exhibit 1: Springfield-Branson National Airport Security and Badging Requirement

Exhibit 2: Springfield Art Museum Onsite Service/Maintenance Protocol and Background Release Form

Exhibit 3: Springfield Police Department Vendor Access into a Police Department Building

Annual Wage Order 32

IFB #062-2026

Page 1

Page 2

Page 3

Page 4

Page 4

Page 12

Page 19

Page 24

Page 27

Page 29

Page 38

Page 40

Page 43

Page 44

Page 45

Page 46

Page 47

Page 48

Page 49

Page 50

Page 51

Page 52

Page 53

Page 54

Page 55

Attachment

Attachment

Attachment

Attachment

Revised: BC: 02/04/2026

Reviewed by Law: 08/27/2025

Page 2 of 55

LEGAL NOTICE:

INVITATION FOR BID #062-2026

IFB #062-2026

The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, Euna OpenBids (formerly

DemandStar) from qualified persons or firms interested in providing the following: HVAC SERVICES (CITY-WIDE)

VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration

VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formerly DemandStar) go to:

https://network.demandstar.com/agency-support-2/

VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact Euna OpenBids (formerly DemandStar) toll-free at

(866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday.

You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation

document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.

It is strongly recommended that vendors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability

to provide a response to this solicitation by the due date and time.

Bids must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST), on

TUESDAY, MAY 5, 2026. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To participate,

dial (425) 436-6337. Then, enter access code 325926.

Bidding documents and any addendums are available via the following methods:

1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029

2. By accessing the Purchasing Division’s webpage https://www.springfieldmo.gov/bids.aspx

For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)

provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide

documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees

working in connection with this contract. The required documentation affirming enrollment must be from the federal work

authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work

Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.

The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such

business enterprises to submit responses.

.

Revised: BC: 02/04/2026

Reviewed by Law: 08/27/2025

Page 3 of 55

IFB #062-2026

1.0 SCOPE: The City of Springfield is seeking a time and materials contract for a qualified firm(s) to provide heating, ventilation, and

air conditioning (HVAC) services on an as-needed basis. Minimum requirements for HVAC services the work includes, but is not

limited to installing, repairing, servicing, maintaining, and adjusting heating, ventilating, air conditioning, and associated

equipment owned and/or operated by the City of Springfield. Many City facilities are open to the public and timeliness of the

awarded Contractor to perform services is of the essence. When a project is assigned, the Contractor shall provide all labor,

materials, equipment, supplies, insurance, fuels, applicable permits, and any and all other items necessary to complete the HVAC

services as specified herein. This contract will establish hourly rates and percentage mark-ups which will remain fixed for the

term of the contract. A contract will be issued in the form of a one-year contract with the option of four (4) one-year renewals.

1.1 INSTRUCTIONS TO BIDDERS

1.2 BID OPENING: Bids submitted in response to this Invitation for Bid (IFB) will be opened in the presence of Purchasing officials at

the due date and time indicated on the IFB. Bids will be read aloud publicly at the specified bid opening date and time via

teleconference or video conference. To participate, dial (425) 436-6337. Then, enter access code 32596.

1.3 PREPARATION OF BIDS:

1.3.1 Bidders are expected and required to examine and understand any drawings, specifications, schedules, and all

instructions related to this Invitation for Bid (IFB). Failure to do so will be at the Bidder's risk.

1.3.2 Each Bidder shall furnish the information required by the IFB. The Bidder shall sign the IFB. Erasures or other changes

must be initialed by the person signing the offer.

1.3.3

Unit Price for each unit Bid shall be shown, and such price shall include packing unless otherwise specified. Freight or

shipping shall be included in the Unit Price unless requested as a single line item. A total shall be entered in the total

column for each item Bid. In case of a discrepancy between a Unit Price and an Extended Price, the Unit Price will be

presumed to be correct. Said Unit Price shall be utilized by the City to calculate the correct Extended Price for

determining potential award.

1.3.4 Alternate Bids for supplies or services, other than those specified, shall not be considered unless authorized by the IFB.

Bidders shall submit complete specifications on all Alternate Bids unless otherwise provided by this IFB.

1.3.5 Alternate Bids without complete specifications may be rejected. Alternate Bids and exceptions may be rejected.

1.3.6 Alternate Bids and exceptions to Bid clauses must be clearly noted on the Affidavit of Compliance Form.

1.3.7 Unless otherwise provided by the IFB, Bidders shall state a definite time for delivery of supplies or services after receipt

of the order.

1.3.8 Time, if stated as a number of days, shall include Saturdays, Sundays, and holidays.

1.3.9 If the item has a trade name, brand, or catalog number, all such information shall be stated in the Bid.

1.3.10 Prices quoted are to be firm, final and shall include shipping F.O.B. Destination whereby all transportation charges shall

be paid by the Contractor unless requested as a single line item.

1.4 SUBMISSION OF BIDS:

1.4.1

To be considered responsive, bids must be uploaded to the City’s e-bidding service, Euna OpenBids (formerly

DemandStar at https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to

the specified due date and time. It shall be the sole responsibility of the Bidder to have their Bid uploaded on or

before the stated due date and time.

1.4.2 E-mailed, hand-delivered, or faxed Bids shall not be considered.

Revised: BC: 02/04/2026

Reviewed by Law: 08/27/2025

Page 4 of 55

1.4.3

IFB #062-2026

Submission of a Bid constitutes an assignment by the Bidder of all anti-trust claims that the Bidder may have under the

Federal and State laws resulting from this Contract.

1.4.4 In submitting bids, the Bidder agrees that the City of Springfield shall have ninety (90) calendar days in which to accept

or reject any of the bids submitted unless otherwise specified.

1.4.5 Bidders shall submit all required and identified Bid documents to be considered responsive.

1.5 LEGAL NAME AND SIGNATURE: Bids shall clearly indicate the legal name, physical address, e-mail address, and telephone

number of the Bidder (company, firm, corporation, partnership, or individual). Respondents’ legal company name must be

identified as the SAME on their submitted W-9 and Certificate of Insurance (COI). Bids may be manually, electronically, or digitally

signed above the printed name and title of the signer on the Affidavit of Compliance page. The signer shall have the authority to

legally bind the company to the submitted Bid. Failure to properly sign the TITLE-SIGNATURE PAGE shall invalidate same, and it

shall not be considered for award.

1.6 CORRECTIONS: Corrections, erasures, or other changes must be initialed by the person signing the offer. Bids signed by an agent

are to be accompanied by evidence of their authority to sign on behalf of the Bidder. If a correction is necessary, draw a single

line through the entered figure and enter the corrected figure above it.

1.7 CLARIFICATION AND ADDENDA:

1.7.1

Each Bidder shall examine all IFB documents and shall judge all matters relating to the adequacy and accuracy of such

documents. Any inquiries or suggestions concerning the interpretation, clarification, or additional information

pertaining to the IFB shall be made through the Division of Purchases in writing. No oral interpretations shall be made

to any Bidder by the City. The issuance of written addenda is the official method whereby interpretation, clarification,

or additional information shall be given. Receipt of an addendum to an IFB by a Bidder must be acknowledged by signing

and uploading the addendum with your bid response to

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 prior to the opening time

and date.

1.7.2

It shall be the responsibility of each Bidder, prior to submitting their Bid, to check the Division of Purchases e-bidding

platform at https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 to determine

if addenda were issued and to make such addenda a part of their Bid.

1.8 IFB EXPENSES: All expenses for making Bids to the City are to be borne solely by the Bidder.

1.9 IRREVOCABLE OFFER: No bid shall be withdrawn after the date and time set for opening Bids. All Bids shall, upon opening,

constitute an irrevocable period of ninety (90) calendar days until one or more of the Bids have been duly accepted by the City.

1.10 RESPONSIVE AND RESPONSIBLE BIDDER: To be responsive, a Bidder shall submit a Bid that conforms in all material respects to

the requirements set forth in this IFB. To be a responsible Bidder, the Bidder shall have the capability to fully perform the contract

requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which

will ensure good faith performance. The lowest responsible Bidder shall mean the Bidder who makes the lowest Bid to sell goods

or services of a quality which conforms closest to the quality of goods or services set forth in the specifications or otherwise

required by the City and who is known to be fit and capable to perform the Bid as made.

1.11 QUALIFICATIONS OF BIDDERS: Each Bidder shall submit a Statement of Bidder's Qualifications with their bid submittal. The City

shall have the right to take such actions as it deems necessary to determine the ability of the Bidder to perform the work

contemplated by this IFB Bidders shall furnish to the City such additional information and data as may be requested and shall

cooperate with the City in all respects. The City reserves the right to reject any bid where an investigation or consideration does

not satisfy the City that the Bidder is qualified to properly carry out the contract documents' terms.

Revised: BC: 02/04/2026

Reviewed by Law: 08/27/2025

Page 5 of 55

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.