Project Information

Bid Title

RFP-26-008 Fuel

Issuing Agency

City of Lewiston

Location

Idaho

Published Date

Mar 10, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-26-008

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP-26-008
Bid Title:	RFP-26-008 Fuel
Category:	Bids - Other Opportunities
Status:	Open

Description: REQUEST FOR PROPOSALS RFP-26-008 FUEL The City of Lewiston, Idaho, is requesting proposals for the supply and delivery of fuel for City vehicles and equipment. RFP packets may be obtained from the City’s website at www.cityoflewiston.org , under “How do I,” then “View…Bid/RFP/RFQ Opportunities.” A Pre-Proposal Conference will not be held. All questions relating to this RFP must be addressed in writing to the City of Lewiston Purchasing Division by e-mail to For security reasons, you must enable JavaScript to view this E-mail address. . The Purchasing Division must receive all questions no later than March 23, 2026, by 12:00 noon PT. Written response to questions shall be provided through an addendum which will be posted on the City’s website. Proposers may not contact other City of Lewiston officials or employees regarding this RFP. Five (5) copies of the Proposal must be delivered or mailed in a sealed envelope to the City of Lewiston Purchasing Division, 1134 F Street, Lewiston, Idaho 83501 by 2:00 p.m., PT, April 2, 2026. The outside of the sealed delivery envelope must be clearly marked “RFP-26-008 Fuel.” All proposals will be date and time stamped as they arrive in the Purchasing Division. The Purchasing Division will publicly open the sealed Proposals on April 2, 2026, at 2:00 p.m. at City Hall, 1134 F Street, Lewiston, Idaho.  The name of each proposer submitting a proposal will be read into the public record. The Lewiston City Council reserves the right to accept or reject any or all proposals. The City of Lewiston, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.  In addition, the City of Lewiston prohibits discrimination based on ancestry, religion, creed, age, marital or familial status, physical or mental disability, sexual orientation, and gender identity/expression. Publish: March 10 & 17, 2026 Publication Date/Time: 3/10/2026 8:30 AM Publication Information: Lewiston Tribune 3/10/26 & 3/17/26 Closing Date/Time: 4/2/2026 2:00 PM Pre-bid Meeting: None Contact Person: Candy McHargue, 208-746-3671 ext. 6212, purchasing@cityoflewiston.org Download Available: On the City's website Fee: $0.00 Plan & Spec Available: Specifications are available below under Related Documents. Business Hours: 8:00 a.m. to 5:00 p.m. Fax Number: None Related Documents: RFP-26-008 Fuel

Attachment Preview

City of Lewiston

Request for Proposals

RFP-26-008 Fuel

Release Date:

March 10, 2026

PROPOSAL DUE DATE:

April 2, 2026

by 2:00 p.m. PT

REQUEST FOR PROPOSALS

RFP-26-008 FUEL

The City of Lewiston, Idaho, is requesting proposals for the supply and delivery of fuel for City vehicles and

equipment. RFP packets may be obtained from the City’s website at www.cityoflewiston.org, under “How do

I,” then “View…Bid/RFP/RFQ Opportunities.”

No Pre-Proposal Conference will be held. All questions relating to this RFP must be addressed in writing to the

City of Lewiston Purchasing Division by e-mail to purchasing@cityoflewiston.org. The Purchasing Division must

receive all questions no later than March 23, 2026, by 12:00 noon PT. Written response to questions shall be

provided through an addendum which will be posted on the City’s website. Proposers may not contact other City of

Lewiston officials or employees regarding this RFP.

Five (5) copies of the Proposal must be delivered or mailed in a sealed envelope to the City of Lewiston Purchasing

Division, 1134 F Street, Lewiston, Idaho 83501 by 2:00 p.m., PT, April 2, 2026. The outside of the sealed delivery

envelope must be clearly marked “RFP-26-008 Fuel.” All proposals will be date and time stamped as they arrive

in the Purchasing Division. The Purchasing Division will publicly open the sealed Proposals on April 2, 2026,

at 2:00 p.m. at City Hall, 1134 F Street, Lewiston, Idaho. The name of each proposer submitting a proposal

will be read into the public record. The Lewiston City Council reserves the right to accept or reject any or all

proposals.

The City of Lewiston, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4

and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,

Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby

notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,

disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in

consideration for an award. In addition, the City of Lewiston prohibits discrimination based on ancestry, religion, creed,

age, marital or familial status, physical or mental disability, sexual orientation, and gender identity/expression.

Publish: March 10 & 17, 2026

RFP-26-008 Fuel

i

Table of Contents

Topic

Page

1 Purpose and Background.......................................................................................................1

2 Instructions to Proposer ......................................................................................................... 1

3 Vendor Qualifications and Requirements............................................................................7

4 Scope of Work ......................................................................................................................... 7

5 Proposal Content...................................................................................................................11

6 Selection Process and Evaluation Criteria ......................................................................... 12

7 Appendices ............................................................................................................................. 14

Exhibit A Sample Contract ....................................................................................................... 15

Exhibit B Proposal Form .......................................................................................................... 32

RFP-26-008 Fuel

ii

SECTION I

Purpose and Background

1.0 Purpose

The purpose of this RFP is to procure fuel for the City of Lewiston’s motor vehicles and

equipment. The RFP includes providing fuel at Lewis-Clark Valley retail pumps via a card

system and delivering fuel to generators, off-road equipment, and emergency vehicles on

extended calls and temporary emergency operations centers during extended emergency events.

1.1 Background

The City of Lewiston is looking for a Vendor to provide refueling services 24 hours a day,

year-round. The City’s vehicles and equipment run on unleaded fuel and diesel fuel #2. City

drivers are not assigned to a specific vehicle, so the refueling system must allow drivers to fuel

various vehicles. The City will need about 550 vehicle and miscellaneous cards, as well as

driver PINs for cards. The City anticipates approximately 800 transactions per month.

In addition to refueling services, the City needs fuel delivered to various locations. The

Lewiston Transfer Station, located at 1031 Wild Dove Ln., currently requires weekly delivery

of #2 dyed diesel fuel. Fourteen (14) generators located at various sites within City limits and

heavy equipment at job sites are fueled on an as-needed basis. Most generators run on diesel,

but a few use gasoline. On rare occasions, the City may need fuel delivered to emergency

vehicles on extended calls and temporary emergency operations centers during extended

emergency events.

The City has contracted with a Vendor (currently Sunshine Disposal) to haul materials from our

Transfer Station to the Asotin County Landfill. The usual trucks used for this contract are

owned by the hauling contractor and are dedicated for use for the hauling contract. The City

pays for the diesel fuel directly to the fuel Vendor. The selected Vendor may or may not be

required to provide fuel for this contract, depending on the availability and location(s) of

fueling stations to accommodate the fueling needs of the hauling company. Vehicles and

drivers would require fuel cards and PINs (or cards). Fuel would be at contract pricing but

would not be tax exempt like the rest of the City’s fuel. Invoicing would be separate from other

fuel purchases of the City.

SECTION II

Instructions to Proposer

2.0 General

1. The Proposer shall define the capability of their organization to supply the services

requested. The response must be specific and complete in every detail, prepared in a

simple and straightforward manner.

2. The Proposer is advised to read this RFP in its entirety. Failure to read and/or understand

any portion of the RFP shall not be cause for waiver of any portion of this RFP.

RFP-26-008 Fuel

1

3. Any variation or deviation from the specifications must be clearly stated in writing and

submitted as part of the RFP.

4. The City of Lewiston may request the Proposer to whom it intends to award the

Contract to submit information necessary to satisfy the City that the proposer is

adequately prepared to fulfill the Contract.

5. The City of Lewiston may award a contract, based on proposals received, without further

discussion of such proposals. Accordingly, each proposal should state the most favorable

terms that a Proposer can submit.

6. The City of Lewiston reserves the right to accept or reject any or all Proposals or portions

thereof received as a result of this RFP.

7. The City of Lewiston reserves the right to delete any portion of any response to this RFP.

8. The City of Lewiston reserves the right to waive informalities and minor irregularities in

Proposals received as a result of this RFP.

9. Whenever in this RFP any particular materials, process, and/or equipment is indicated or

specified by patent, proprietary, or brand name, or by name of manufacturer, such

wording shall be deemed to be used for the purpose of facilitating description of the

material, process, and/or equipment desired and shall be deemed to be followed by the

words "or equal." Proof satisfactory to the City must be provided by proposer to show

that the alternative product is, in fact, equal to the product required in the specification.

Prior approval is recommended.

10. By submitting this proposal, the proposer agrees that this proposal is made without any

understanding, agreement, or connection with any other person, firm, or corporation

submitting a proposal for the same purpose and that its proposal is in all respects fair and

without collusion or fraud. The proposer also agrees that this proposal is made without

any intentionally fraudulent acts committed in an effort to be the successful proposer.

11. The City of Lewiston, in accordance with Title VI of the Civil Rights Act of 1964, 78

Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,

Department of Transportation, Subtitle A, Office of the Secretary, Part 21,

Nondiscrimination in Federally-assisted programs of the Department of Transportation

issued pursuant to such Act, hereby notifies all Vendors that it will affirmatively ensure

that in any contract entered into pursuant to this advertisement, disadvantaged business

enterprises, as defined at 49 CFR Part 26, will be afforded full opportunity to submit

bids in response to this invitation and will not be discriminated against on the grounds

of race, color, national origin, or sex in consideration for an award. In addition, the City

of Lewiston prohibits discrimination based on ancestry, religion, creed, age, marital or

familial status, physical or mental disability, sexual orientation, and gender

identity/expression.

2.1 Preparations and Format of Proposal

RFP-26-008 Fuel

2

Commodity Codes

• NAICS 324110Petroleum Refineries

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.