Project Information

Bid Title

Lawn Services RFQ

Issuing Agency

Workforce Solutions Cameron

Location

Texas

Published Date

Jan 9, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Lawn Services RFQ

Response Deadline: January 30, 2026, at 3:00 PM (CST)

Deadline to submit Questions: January 16, 2026, at 3:00 PM (CST)

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REQUEST FOR QUOTES

RFQ # 26-RFQ-01-262

Lawn Care Services

DATE: January 12, 2026

SUBMIT QUOTES TO:

Workforce Solutions Cameron

Hazel Quintero – Procurement

700 Ruben M. Torres Blvd., 3rd Floor

Brownsville, TX 78520

Phone: 956-548-6700

Fax: 956-548-6716

Email: hazel.quintero@wfscameron.org

Quotes must be submitted electronically.

SUBMISSION DATE:

Quotes must be received by 3:00 PM (CST) on January 30, 2026.

Quotes received after this time will not be considered.

BACKGROUND:

Workforce Solutions Cameron (Board) is a private, non-profit corporation that provides policy planning, oversight and

evaluation of a consolidated workforce development system in the Cameron County Texas Workforce Development Area.

Services offered through two one stop centers include the Workforce Investment Act (Adult, Dislocated and Youth),

Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP), Trade Adjustment

Act (TAA), Wagner-Peyser Act (ES), Child Care and other smaller grants.

If you are interested in participating, the RFQ will be available on our website at www.wfscameron.org.

SERVICES REQUESTED:

Workforce Solutions Cameron is requesting quotes to provide lawn care services to the Workforce Solutions Cameron

Center located at 851 Old Alice Road, Brownsville, Texas.

Specific lawn care must include, but not be limited to:

LAWN SERVICE MAINTENANCE (performed bi-weekly)

1. Mow all turf areas on a bi-weekly schedule.

2. Trim turf edges around all walkways and concrete surfaces during each mowing.

3. Sweep or blow grass clippings from all concrete areas bi-weekly throughout the year.

4. Remove - leaves, litter, sticks, and general yard waste.

5. Maintain shrub beds and mulched areas free of weeds.

Workforce Solutions Cameron is an equal employment opportunity employer/program. Auxiliary aids and services are available upon request to individuals with

disabilities. Relay Texas: 1-800-735-2989 (TYY) 711 (Voice)

Page 1

6. Supply and spread bark mulch once in spring and once in fall.

7. Apply weed control, fertilization, and insect/disease treatments to shrubs and turf twice annually.

8. Provide and install seasonal annual flowers in existing beds during spring and fall.

9. Overseeding - Adding grass seed to bare or thin areas.

10. Perform irrigation system startup and controller management in spring, and complete system winterization in fall

(two services per year).

11. Prune palm trees and trim mesquite trees to a minimum clearance of 10 feet, twice annually.

12. Remove trash before and after each mowing service.

13. Complete annual Backflow Certification Testing.

14. All maintenance services must be performed bi-weekly after 5:00 p.m. or on weekends. Exceptions require at least

24-hour prior approval.

TIMELINE

Release of RFQ

Questions Due

Answers to Questions

Quote Due

Evaluation Process

Award of Contract

January 12, 2026

January 16, 2026, 3:00 p.m.

January 23, 2026

January 30, 2026, 3:00 p.m.

February 2-9, 2026

February 13, 2026

Questions regarding the contents of the RFQ must be submitted in writing on or before time and date and directed to

hazel.quintero@wfscameron.org. All Questions submitted will be answered and posted on Workforce Solutions Cameron’s

website.

EVALUATION CRITERIA

Completeness

Experience: Years in business

15 points

40 points

Price/Cost

Historically Under-Utilized Business (VetHUB)

To be considered, the proposal must include copy of the HUB.

45 points

5 points

CONTRACT PERIOD OF PERFORMANCE

Based on availability of funds, a contract will be negotiated with the successful bidder based on a cost reimbursement basis.

The contract period will be for one (1) year with the option to renew the contract for up to an additional four (4) one-year

renewals based on satisfactory performance.

Workforce Solutions Cameron is an equal employment opportunity employer/program. Auxiliary aids and services are available upon request to individuals with

disabilities. Relay Texas: 1-800-735-2989 (TYY) 711 (Voice)

Page 2

PROPOSER APPEALS PROCESS

The Board is the responsible authority for handling complaints or protests regarding the procurement and proposal selection

process. This includes, but is not limited to, disputes, claims, protests of selection or non-selection for award, or other

matters of a contractual or procurement nature. Matters concerning violation of laws shall be referred to such authority, as

may have proper jurisdiction.

All proposers will be notified in writing of the final results of the procurement process within ten (10) working days of the

decision of the Board. Proposers not selected by this procurement process may appeal the decision by submitting a written

Notice of Appeal to the Board within ten (10) working days following the receipt of Board notification of the procurement

decision. This written notice must clearly state that it is an appeal and identify (1) the funding decision being appealed; (2)

the name, address, phone and fax number (if available) of the appealing party(ies); and (3) the specific grounds of the

appeal. The Notice of Appeal must be sent by registered mail or hand delivered (a receipt will be issued) and addressed to:

Salome Perez

Chief Program Officer

851 Old Alice Road

Brownsville, TX 78520

Dated Material Enclosed

Facsimile or email shall not be accepted at any stage of the appeals process. Written acknowledgement of receipt of the

Notice of Appeal will be provided to the appealing party within three (3) working days of receipt of the Notice of Appeal.

Such acknowledgement will include specific instructions for completing the appeals process and the date, time and place of

the next step, The Informal Hearing.

The filing of an appeal within the specified time frame and in the manner required is a non-waivable requirement. There is

no relief accorded to appellants for not filing within the published deadlines or following instructions. The appeal must

indicate the Board action appealed and the violation, which forms the basis for the appeal, and shall be signed by the

appellant organization’s authorized representative. Fax and e-mail transmittals will not be accepted. The filing of the appeal

within ten business days is a condition precedent. There is no relief accorded appellants for not filing within the deadline.

Hearings shall be conducted in accordance with Board procedures.

Request for Debriefing: A request for a debriefing may be submitted within fifteen (15) days of the receipt of notification of

the procurement decision by any unsuccessful respondent not filing an appeal. The purpose of the debriefing is to promote

the exchange of information, explain the procurement process, including proposal 10 evaluation process, and help

unsuccessful respondents understand why they were not selected. Debriefings serve an important educational function for

proposers, which hopefully will help them to improve the quality of any future proposals.

The debriefing shall be scheduled as soon as possible but no later than thirty (30) days from the receipt of the Request for

Debriefing.

DISCLAIMER

The Board is under no legal requirements to execute a contract and/or agreement based on any quote received.

No employee, member of a Board of Directors or other governing body, or representative of a proposer who submits a

quote under this Request may have any contact outside of the formal review process with any employee of the Workforce

Solutions Cameron Local Workforce Development Board or any member of the Workforce Solutions Cameron Local

Workforce Development, for purposes of discussing or lobbying on behalf of the proposer’s quote. This contact includes

Workforce Solutions Cameron is an equal employment opportunity employer/program. Auxiliary aids and services are available upon request to individuals with

disabilities. Relay Texas: 1-800-735-2989 (TYY) 711 (Voice)

Page 3

written correspondence, telephone calls, personal meetings, or other kinds of personal contact. The Board will reject quotes

of those proposers who violate this condition.

The Board reserves the right to accept or reject any or all quotes received; to cancel this Request in part, or in its entirety; or

to reissue the Request.

The Board reserves the right to waive any defect in this procurement process or to make changes to this solicitation as

deemed necessary.

The Board is the responsible authority for handling complaints or protests regarding the quote selection process. No protest

will be accepted by the State Grantor Agency (Texas Workforce Commission) until all administrative remedies at the

grantee (Board) level have been exhausted. This includes, but is not limited to, disputes, claims, protests of awards, source

evaluations or other matters of contractual nature. Matters concerning violation of law shall be referred to such authority as

may have proper jurisdiction.

The Board reserves the right to request additional information and/or negotiate issues prior to selection.

Questions concerning this request should be directed to Hazel Quintero by calling (956) 548-6700 or emailing

hazel.quintero@wfscameron.org.

REQUIRED ASSURANCES

1. Procurement documents will outline required compliance with assurance provisions stated in 29 CFR 38.25 through

38.27; 38.53 and WIOA Section 188. The assurances include, at minimum, Section 188 of the Workforce

Innovation and Opportunity Act (WIOA), Title VI of the Civil Rights Act of 1964, as amended, Section 504 of the

Rehabilitation Act of 1973, as amended, The Age Discrimination Act of 1975, as amended, Title IX of the Education

Amendments of 1972, as amended.

2. Pursuant to 15 U.S.C. 2225a, the proposer, if awarded, must ensure that all spaces for conferences, meetings,

conventions, or training seminars funded in whole or in part with federal funds complies with the protection and

control guidelines of the Hotel and Motel Fires Safety Act (P.L. 101-391, as amended). Recipients may search the

Hotel Motel National Master List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance,

or to find other information about the act.

3. The Flood Disaster Protection Act of 1973, as amended, 42 U.S.C. 4001 et seq. provides that no Federal financial

assistance to acquire, modernize, or construct property may be provided in identified flood prone communities in

the United States, unless the community participates in the National Flood Insurance Program and flood insurance

is purchased within 1 year of the identification. The flood insurance purchase requirement applies to both public

and private applicants for DOL support. List of flood-prone areas that are eligible for flood insurance are published

in the Federal Register by FEMA.

4. No funds may be obligated or expended for the procurement of goods mined, produced, manufactured, or

harvested or services rendered, in whole or in part, by forced or indentured child labor in industries and host

countries identified by the DOL prior to December 18, 2015. DOL has identified these goods and services here:

http://www.dol.gov/ilab/reports/childlabor/list-of-products/index-country.htm.

LEGAL RESPONSIBILITIES

Must have landscaping/irrigation contractor license to provide services.

Workforce Solutions Cameron is an equal employment opportunity employer/program. Auxiliary aids and services are available upon request to individuals with

disabilities. Relay Texas: 1-800-735-2989 (TYY) 711 (Voice)

Page 4

Public liability and property insurance in the amount of $1,000,000 is to be carried by the contractor, and a certificate of

such insurance is to be provided within two weeks after contract has been awarded. Awarded vendor shall provide proof of

Workers Compensation coverage for employees in compliance with State of Texas Statues. Contractors must take care not

to damage customer property when providing services.

The contractor shall not cancel coverage or materially altered during the contract term. Any deductible will be the

responsibility of the Contractor.

The Contractor shall furnish all labor, lawn equipment required to perform the above specified work.

Above all, landscapers have a responsibility to their clients to fulfill the work they promised and at the highest quality

possible.

Proposers should submit the following:

1. Attachment A – Proposer’s Response Form

2. Attachment B – Proposer’s Identification Form

3. Attachment C – Professional References

4. Attachment D – Certification of Legal and Signatory Authority

5. Attachment E – Certification Regarding Lobbying, Debarment, Suspension, and Other Responsibility Matters,

and Drug-Free Workplace Requirements

6. Attachment F – Certification Regarding Texas Corporate Franchise Tax

7. Attachment G – Certificate Regarding Conflict of Interest

8. Attachment H – Equal Opportunity and Non-Discrimination

9. VetHUB Certification, if applicable.

Workforce Solutions Cameron is an equal employment opportunity employer/program. Auxiliary aids and services are available upon request to individuals with

disabilities. Relay Texas: 1-800-735-2989 (TYY) 711 (Voice)

Page 5

Commodity Codes

• NAICS 561730Landscaping Services

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