Project Information

Bid Title

Elevator Service Maint 2025

Issuing Agency

City of Durango

Location

Colorado

Published Date

Dec 16, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Elevator Service Maint 2025

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Financial Services

INVITATION FOR BIDS

The City of Durango Colorado, by and through its Financial Services, is accepting bids for Elevator

Service /Maintenance and Annual Inspections in accordance with the terms, conditions, and

specifications contained in these documents.

This Invitation for Bids and any subsequent addenda will be posted to the Rocky Mountain E-

Purchasing System website (www.bidnetdirect.com/colorado) then click on Vendor Login or Vendor

Registration if you have not already registered. Firms are encouraged to register with RMEPS for all City

bid opportunities.

Questions:

Each bidder, before submitting his bid, shall become fully informed as to the extent and character of

work required. All questions must be submitted via Rocky Mountain E-Purchasing System website

(www.bidnetdirect.com/colorado).

Question Deadline: January 9, 2026, Time: 3:00 p.m. (Local Time)

(Questions received after the deadline may not be accepted.)

Final Addendum: January 15, 2026, Time: 3:00 p.m. (Local Time)

Submittal Instructions (Reference: Bid Submission Section)

Submittal requirements are outlined in the Bid Submission Section of the Bid Documents. Deliver Bid

via: Rocky Mountain E Purchasing (www.bidnetdirect.com/colorado) using the form furnished.

Project Title: Elevator Service /Maintenance and Annual Inspections

Bid Due Date and Time: January 22, 2026, 3:00 p.m. (Local Time)

It is the sole responsibility of the respondent to see that the bid is received before the submission

deadline. Late bids will not be considered.

All bids submitted shall be binding upon the respondent if accepted by the City within sixty (60)

calendar days of the submission date. Negligence upon the part of the respondent in preparing the

bid confers no right of withdrawal after the time fixed for the submission of bid.

This project is being bid in accordance with the City of Durango Purchasing Policy.

Tyler Dorsey

Purchasing Administrator

Date: December 12, 2025

Published 12/12 & 12/17, 2025

949 E 2nd Ave · Durango CO 81301

ElevatorServiceMaint2025

rev. 12/12/25

I. BACKGROUND / INTENT

It is the intent of the City to award two contracts: one contract for annual quarterly

service/ maintenance and emergency service, and a second contract for annual

inspections. Some Departments may take it upon themselves to do the monthly fire

service testing.

The objective is to obtain products and/or services as specified herein from a

source of supply that will give prompt and convenient service. The awarded

Contractors must be able to perform as required under the Scope of Services

below. Any failure of a successful bidder to comply with these conditions may be

cause for terminating any resulting contract immediately upon notice by the City.

The City reserves the right to obtain these products from other sources, when

necessary, should a successful bidder be unable to perform on a timely basis, and

such a delay may cause harm to the using department or public users.

All work shall be performed by a licensed conveyance mechanic under the

supervision of a certified conveyance contractor, as required by the State of

Colorado.

Bids shall be considered only from firms that are presently engaged in the provision

of these services in the Four Corners Area. It may be necessary to produce

evidence that they have established a satisfactory record of performance for this

period of time.

II. CONTRACT TERM

The initial term of these contracts shall be five (5) years, beginning on March 1,

2025, estimated.

The City may require the addition of services from the Contractors as the

requirements of the City change. This may entail additional facility areas and/or

additional services required at contracted facilities. The Contractors shall provide

the City with a cost for these additional facilities or services based upon the cost

structure utilized in establishing the cost for the areas that were initially contracted.

If the cost offered is not acceptable to the City, the City reserves the right to procure

the services from other vendors, or to cancel the contract by giving written notice to

the Contractor thirty (30) days prior to the effective date of such cancellation.

The City reserves the right to delete any portion of this contract at any time without

cause. If such right is exercised, the total fee shall be reduced by the amount

established for that service. If work has already been accomplished on the portion

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of the contract to be deleted, the Contractor shall be paid for the deleted portion on

the basis of the percentage of completion.

The Contracting Agency reserves the right to reject any or all Bids and to waive

informalities when such action is deemed to be in the best interest of the

Contracting Agency.

A conditional or qualified Bid may be cause for rejection.

All applicable laws, ordinances, and the rules and regulations of all authorities

having jurisdiction over construction of the Projects, shall apply to the Contract

throughout.

Each Bidder is responsible for inspecting the site and for reading and being

thoroughly familiar with the Contract Documents. The failure or omission of any

Bidder to do any of the foregoing shall in no way relieve any Bidder from any

obligation in respect to their Bid.

III. PRICING AND COST ADJUSTMENTS

Bidder will quote a firm, fixed cost per monthly and quarterly for each location listed

in the scope of services below and on the Bid Sheet. Pricing shall include all costs

associated with the project including labor, equipment, management, etc. There

will be no travel time, mobilization, or fuel surcharges, etc., added to any regular

inspection invoice.

Additionally, the bidder will quote a firm fixed cost for labor and supplies for the

repair or installation of non-contract items as discussed in the Scope of Services.

Costs for all services provided under this contract shall remain firm for the first year

of the contract. Costs for subsequent years and shall be subject to an adjustment

only if increases occur in the industry. However, unless very unusual and

significant changes have occurred in the industry, such increases shall not exceed

5% per year or, whichever is less, the latest yearly percentage increase in the All

Urban Consumers Price Index (CPU-U) (All Items), as published by the Bureau of

Labor Statistics, U.S. Department of Labor. The yearly increase, or decrease in the

CPI shall be that latest index published and available ninety (90) days prior to the

end of the contract year then in effect compared to the index for the same month

one year prior. Any requested price increase shall be fully documented and

submitted to the City at least ninety (90) days prior to the contract anniversary date.

Any approved cost adjustments shall become effective upon the anniversary date of

the contract.

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The City may, after examination, refuse to accept the adjusted price lists if they are

not properly documented or increases are considered to be excessive. In the event

the City does not wish to accept the adjusted price lists and the matter cannot be

resolved to the satisfaction of the City, the contract can be cancelled by the City

upon giving thirty (30) days written notice to the Contractor.

IV. SCOPE OF WORK (Service/Maintenance and Emergency Service)

A. General

The work to be performed by the Contractor consists of furnishing all

material, labor, supervision, tools, supplies and equipment necessary to

provide full maintenance service, adjustments, tests, parts or component

replacements, and repairs to keep the elevators in continuous use at their

established capacity and efficiency and for their intended purpose. All

maintenance adjustments and repairs shall be in compliance with the latest

American National Safety Code for Elevators, Dumbwaiters, Escalators and

Moving Walks; ANSI A17.1 and A17.2, including all supplements.

B. Locations included in this contract:

1. Durango-La Plata County Airport, 1000 Airport Road, Durango CO 81303.

One (1) Dover Elevator (hydraulic), S/N #E93465

2. Durango Public Library, 1900 East 3rd St, Durango CO 81301

One (1) Otis 211 Hydraulic Elevator, SN#8820810

Two (2) Matot Dumbwaiters, SN#124426 and SN#124427

3. Carnegie Building, 1188 E 2nd Ave, Durango CO 81301

One (1) Esco Hydraulic Elevator, S/N#92-12193

4. Community Recreation Center, 2700 Main Ave, Durango CO 81301

One (1) Otis Hydraulic Passenger Elevator, Machine #460469

5. Transit Center, 250 W 8th St, Durango CO 81301

One (1) ThyssenKrupp TAE20

6. Santa Rita Water Reclamation Facility Administration Building, 105 S.

Camino Del Rio, Durango CO 81303

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One (1) Thyssenkrupp Hydraulic Elevator

7. City of Durango Community Development & Engineering Building, 215 E.

12th St. Durango, CO 81301

One (1) Rocky Mountain Elevator Products Vertical PL Elevator

8. City Hall, 201 E 12th St. Durango, CO 81301

One (1) Under construction (estimated operation, 2028)

C. Contractor Responsibilities

1. The scheduling, frequency and performance of the maintenance service

procedures specified shall be carried out in accordance with established

industry procedures.

2. Each elevator shall be examined and maintained for four (4) quarters a

year.

3. Contractor shall furnish a qualified elevator mechanic on the jobsite for

performance of examinations and preventative maintenance. Said

elevator mechanic shall provide preventative maintenance or

inspections at the jobsite for a minimum of thirty (30) minutes per visit.

4. Contractor shall maintain a log, at a designated location in each facility,

indicating mechanic’s arrival time, departure time, and services

performed during each visit. Copies of mechanic’s time tickets, verifying

time spent each visit, shall be included with invoice/statement.

5. All items listed below in paragraph D below shall be accomplished under

the scope of this contract. The preventative maintenance specified is

considered the minimum for all equipment. If specific equipment

covered by this contract requires additional maintenance for safe and

reliable operation, the Contractor shall perform the required

maintenance.

D. Extent of Coverage

Regularly and systematically examine, clean, lubricate, adjust, and when

conditions warrant, repair or replace the following per paragraph II (C) above.

1. Traction Elevators:

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Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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