Project Information

Bid Title

2026 Sales Tax Surface Preservation

Issuing Agency

El Dorado city

Location

Kansas

Published Date

Feb 24, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Sales Tax Surface Preservation
Category:	Service Bids
Status:	Open

Description: Please see related documents. Publication Date/Time: 2/17/2026 12:00 AM Closing Date/Time: 3/19/2026 1:30 PM Related Documents: 636 - 2026 Sales Tax Specs 636 - 2026 Sales Tax Surface Preservation Plans

Attachment Preview

CONTRACT DOCUMENTS

AND

SPECIFICATIONS

Project #636

2026 Sales Tax

Surface Preservation (HMA UltraThin)

INDEX

PROJECT NO. 636

Invitation to Bid

Instructions to Bidders-Proposal

Contract and Bonds

GENERAL SPECIFICATIONS

Section 1 - Definition of Terms

Section 2 - Proposal Requirements and Conditions

Section 3 - Award and Execution of Contract

Section 4 - Scope of Work

Section 5 - Control of Work

Section 6 - Control of Materials

Section 7 - Legal Relations and Responsibilities to the Public

Section 8 - Prosecution and Progress

Section 9 - Measurement and Payment - General

CONSTRUCTION SPECIFICATIONS

Section 10 - Special Provisions

Section 11 - Measurement and Payment

Section 12 - UltraThin Asphalt Surface

Section 13 - Concrete

Section 14 – Milling

Appendix A - Project 636 Plans

Index - 1/1

INVITATION TO BID

Sealed proposals will be received by the City Commission until 1:30 p.m. March 19th, 2026

for the following described improvements in the City of El Dorado, Kansas:

Consisting of the following approximate quantities:

Project No. 636 – 2026 Sales Tax Surface Preservation

Item

Description

No.

1

Transition Milling

2

Edge Milling

3

HMA UltraThin Bonded Surface

4

Asphalt Base Patching (BM-2)

5

Spot Profile Milling (High Spots)

6

Manhole Pad

7

Water Valve Pad

8

Traffic Control

9

Mobilization

Units

SY

SY

SY

TONS

SY

EA

EA

LS

LS

QTY

2,052

32,504

72,008

850

50

30

19

1

1

Plans and Specifications may be secured at the office of the City Engineer; 226 N Vine, El

Dorado, Kansas 67042.

The successful bidder will be provided two (2) copies of the Plans and Specifications. Addi-

tional copies shall be at the rate of $25.00 per copy.

A proposal guarantee equal to 10 percent of the bid must accompany each proposal.

The successful bidder will be required to furnish performance, statutory and a year mainte-

nance bond for 100 percent of the contract price. The successful bidder will be required to

furnish, within 15 days of the Contract Award, his proposed starting date for this project.

Bidders must agree to fully complete the project in 45 working days and project must be

completed by September 11th, 2026.

Bidders must agree to pay, as liquidated damages, the sum of $400.00 for each working day

used over the above stated conditions unless otherwise provided in writing.

The City Commission reserves the right to reject any and all proposals for any reason.

The City hereby notifies all bidders that it will affirmatively ensure that in any contract en-

tered into pursuant to this advertisement, minority business enterprises will be offered full op-

portunity to submit bids in response to this invitation and will not be discriminated against on

the grounds of race, color, or national origin in consideration for an award.

Invitation to Bid-1/1

INSTRUCTIONS TO BIDDERS- PROPOSAL

Project No. 636 – 2026 Sales Tax Surface Preservation

BID OPENING: March 19th, 2026

1. Sealed proposals will be received in the City Engineer’s Conference Room at 226 N Vine,

El Dorado, Kansas, until 1:30 p.m., March 19th, 2026 and opened thereafter. The clock in the room

shall be used as the official time for the Bid Opening. The Bids shall be acted upon at the City

Commission meeting at 5:30 p.m., April 6th, 2026.

2. Plans and Specifications may be secured at the office of the City Engineer at 226 N Vine,

El Dorado, Kansas.

3. This project is Sales Tax Exempt.

DEFINITIONS:

A. Bidding documents include the Invitation to Bid, Instructions to Bidders, General Specifications for

all types of Construction, Special Conditions, Bid Form, and proposed Contract Documents includ-

ing any Addenda issued prior to receipt of bids.

B. Addenda are written or graphic instruments issued prior to the execution of the Contract which

modify or interpret the bidding documents, including the Drawings and Project Manual, by addi-

tions, deletions, clarifications, or corrections. Addenda will become part of the Contract Documents

when the Construction Contract is executed.

EXAMINATION OF BIDDING DOCUMENTS:

Each bidder shall examine the bidding documents carefully and, no later than seven (7) days prior to the

date for receipt of bids, shall make written request to the Engineer for interpretation or correction or any

ambiguity, inconsistency or error therein which he may discover. Any interpretation or correction by Ad-

dendum shall be issued to all bidders in writing, and only a written interpretation or correction shall be bind-

ing.

ADDENDA:

A. Prior to the receipt of bids, Addenda will be mailed or delivered to each prime contract bidder rec-

orded by the Engineer as having received the bidding documents.

B. Bidders shall acknowledge receipt of Addenda on the Bid Form in the space provided for the same.

BID PREPARATION:

A. Bids shall be made upon the Bid Form or facsimile thereof as bound in this Project Manual. Fill in

all blanks on the Bid Form clearly with typewriter or ink. Erasures or other changes in a bid must

be explained or noted over the signature of the bidder. Signature shall be in longhand by a

principal duly authorized to sign contracts; the signature shall be accompanied by the corporate seal

impression if bid is by a corporation. Bids shall contain no alterations.

B. Bids shall be prepared and submitted in accordance with these Instructions to Bidders.

Instruction to Bidders-1/5

C. Enclose the Bid Form, along with the required Bid Security, in an opaque envelope bearing the leg-

end:

BIDDER: _____________________

BID FORM

CITY PROJECT NO. 636

BID SECURITIES AND BONDS:

A. Bid Security, as provided for in Paragraph 7, Section 2 of the General Specifications, shall be en-

closed with each bid in the amount of at least 10% of the Bid.

B. Bid Securities for the two (2) lowest bidders will be retained until the contract is awarded or other

disposition is made thereof. Bid Security of all other bidders will be returned promptly after the

canvas of bids.

C. On award of contract, Certificate of Insurance, Performance Bond and Labor and Material Payment

Bond, Kansas Statutory Bond will be required in an amount of 100% of the contract amount.

D. Bidder shall require attorney-in-fact who executes required bonds on behalf of the surety, to affix

thereto a certified and current copy of his power of attorney indicating the monetary limit of such

power.

COMPLETION TIME:

A. Bidders must agree to fully complete the project in 45 working days and completed no later than

September 11th, 2026. Bidder may begin work upon completion of the contract.

B. Bidders must agree to pay, as liquidated damages, the sum of $400 for each working day used over

the above stated conditions unless otherwise provided in writing.

BIDDER’S REPRESENTATION:

A. Each bidder, by making his bid, represents that:

1. He has read and understands the bidding documents and his Bid is made in accordance

therewith.

2. He has visited the site and has familiarized himself with the local conditions under which the

work is to be performed.

3. His bid is based upon the materials, systems and equipment described in the bidding documents

without exception.

BID RECEIVING:

A. All copies of the bid, the bid security, and any other documents required to be submitted with the

bid shall be enclosed in a sealed opaque envelope as provided above. If the bid is sent by mail the

sealed envelope shall be enclosed in a separate mailing envelope with the notation “BID EN-

CLOSED” on the face thereof.

B. Bids shall be deposited at the designated location prior to the time and date for receipt of bids indi-

cated in the advertisement or Invitation to Bid, or any extension thereof made by Addendum. Bids

received after the time and date for receipt to bids will be returned unopened.

C. Bidder shall assume full responsibility for timely delivery at location designated for receipt of bids.

Instruction to Bidders-2/5

Commodity Codes

• NAICS 541219Other Accounting Services

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