Project Information

Bid Title

Request for Proposals-Police and Fire Staffing Study

Issuing Agency

Town of Truro

Location

Massachusetts

Published Date

Jan 15, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals-Police and Fire Staffing Study
Category:	Town-Wide Bid Postings
Status:	Open

Description: The Town of Truro invites sealed proposals from qualified vendors for the Town of Truro Police and Fire Staffing Study. The bid documents may be obtained electronically by emailing: Â For security reasons, you must enable JavaScript to view this E-mail address. where they are publicly available as of January 15, 2026 @ 8:00am. Proposals are due at the Truro Town Hall - 24 Town Hall Road, Truro, MA, 02666 on or before February 5, 2026 @ 1:00pm. The Town reserves the right to accept or reject any or all bids, to waive any informality contained therein, and to award the contract as decided to be in the best interest of the Town of Truro. All proposals for this project are subject to the provisions of Massachusetts General Laws, Chapter 30B as amended. The Town of Truro fully complies with federal, state, and local laws and directives governing equal opportunity, affirmative action and non-discrimination in all Town activities and actively solicits bids/proposals from MBE/WBE businesses in accordance with Town policy. Publication Date/Time: 1/15/2026 3:45 PM Closing Date/Time: Open Until Contracted Related Documents: FINAL RFP Police_Fire Study Police_Fire RFP Procurement Schedule (1)

Attachment Preview

Town of Truro

24 Town Hall Road

Truro, MA 02666

Request for Proposal

Key Dates & Information

Project Name:

Last Date for Questions:

Due Date & Time for

Proposals:

Table of Contents

Town of Truro Police and Fire Staffing Study

Wednesday, January 28,2026 @ 4PM

Thursday, February 5, 2026 @ 2PM

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INSTRUCTION TO BIDDERS

1. Project Description/Scope of Work

2. Term of the Agreement

3. Sub-Contractors

4. Pre-Bid Meeting

5. Proposal Submission/Requirements

6. Required Proposal Response Date

7. Proposal Signature

8. Official Date and Time

9. Time for Proposal Acceptance

10. Modification or Withdrawal of Proposals, Mistakes, and Minor Informalities

11. Proposal Prices to Remain Firm

12. Questions and POC

13. Changes & Addenda

14. Key Personnel

15. References

16. Price Escalation

17. Insurance

18. Contractual Terms

19. References to General Laws

20. Cost of Preparation

21. Tax Exemption

22. Public Record Request

23. Proposal Evaluation Process

Attachments

1. Attachment A: Project Description

2. Attachment B: Forms

a. Certificate of Non-Collusion/ State Tax Compliance

b. Vote of Corporation

3. Attachment C: References

4. Attachment D: Price Proposal

5. Attachment E: Contract for Services

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The Town of Truro invites sealed proposals from qualified vendors for the Town of Truro

Police and Fire Staffing Study.

The bid documents may be obtained electronically by emailing: rroughley@truro-ma.gov where

they are publicly available as of January 15, 2026 @ 8AM.

Proposals are due at the Truro Town Hall – 24 Town Hall Road, Truro, MA 02666 on or before

February 5, 2026 @ 1PM.

The Town reserves the right to accept or reject any or all bids, to waive any informality

contained therein, and to award the contract as decided to be in the best interest of the Town of

Truro.

All proposals for this project are subject to the provisions of Massachusetts General Laws,

Chapter 30B as amended.

The Town of Truro fully complies with federal, state, and local laws and directives governing

equal opportunity, affirmative action and non-discrimination in all Town activities and actively

solicits bids/proposals from MBE/WBE businesses in accordance with Town policy.

Instructions to Bidders

Evaluation of Staffing Resources and Operational Workload in Police and Fire Services

Introduction:

The Town of Truro invites qualified consultants or consulting firms to submit proposals for a

comprehensive evaluation of current staffing resources and operational workload within the

Town of Truro’s Police and Fire Services. The selected consultant/firm will be expected to

analyze staff allocation, assess efficiency of current operations, and recommend strategies for

optimizing resources to effectively meet the evolving needs of the community.

Background:

The Truro Police and Fire Departments serve a population of approximately 2,500 year-round

residents, which increases considerably during shoulder seasons and exceeds to over 20,000

during the peak summer season. The town covers an area of about 26 square miles and

includes significant portions of the Cape Cod National Seashore, presenting unique

jurisdictional and access challenges for emergency services. Truro's population skews older,

with a substantial proportion of residents aged 65 and above, impacting medical response

needs and service planning. There is an impact of the housing market on staffing levels,

including challenges related to employee recruitment and retention due to housing availability

and affordability, as well as anticipated population growth as the Cloverleaf development

becomes active at the end of 2026 offering 43 additional housing units.

The departments handle many types of service calls, engage in proactive community policing,

and operate specialized teams. The town prioritizes aligning public safety resources to match

community requirements, ongoing growth, legal requirements, and modern standards in law

enforcement, fire protection, and emergency medical services.

CURRENT POLICE DEPARTMENT STAFFING STRUCTURE

The Truro Police Department’s staffing is organized into sworn and civilian components as

follows:

A. Sworn Personnel

• Police Chief (1)

• Deputy Police Chief (1)

• Lieutenant of Professional Standards (1)

• Patrol Sergeants (4) (one serves as department armorer and range officer for mandatory

firearms training and qualifications)

• Master Patrol Officers (2) (One Master Patrol Officer serves as the department’s

detective and court officer)

• Patrol Officers (5) (One Patrol Officer serves as the Animal Control Officer and liaison to

the Health and Conservation Department; one serves at Community Outreach

Coordinator)

B. Civilian Personnel

• Administrative Assistant (1)

• Dispatch Telecommunicator Supervisor (1)

• Dispatch Telecommunicators (4)

• Part-time Dispatch Telecommunicators (2)

C. Staffing and Shift Structure

Police department shifts are typically staffed with two sworn members—a supervisor and an

officer—alongside a dispatcher. Administrative staff, including police administration and the

Administrative Assistant, generally work Monday through Friday, with schedule flexibility to meet

various operational needs, training requirements, special events, and incident response as

needed.

CURRENT FIRE DEPARTMENT STAFFING STRUCTURE

The Truro Fire Department is an all-hazards agency operating from a single station, providing

services 24 hours a day, 365 days a year. Advanced Life Support (ALS) ambulance

transportation is available on-site, staffed by qualified fire department personnel.

A. Fire/EMT Staffing/Schedules

The department consists of four groups working on a rotating schedule: 24 hours on, 48 hours

off, followed by another 24 hours on and 96 hours off, within an eight-week cycle that averages

a 42-hour work week. Each group comprises one Lieutenant and three firefighters.

B. Administrative Personnel/Schedules

Administrative operations include one Administrative Assistant, the Fire Chief, and three per-

diem staff members. Currently, there are two vacant firefighter positions.

Administrative staff typically work a standard 40-hour week (Monday through Friday), though

schedules may be adjusted based on departmental needs. Both the Administrative Assistant

and the Fire Chief are certified Paramedics, and overtime is permitted for administrative roles

when necessary.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541618Other Management Consulting Services
• NAICS 561320Temporary Help Services

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