Project Information

Bid Title

Fourth of July Fireworks Display

Issuing Agency

City of Casa Grande

Location

Arizona

Published Date

Mar 11, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 1054-26-CG

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 1054-26-CG
Bid Title:	Fourth of July Fireworks Display
Category:	BID/RFP/RFQ/SOQ
Status:	Open

Description: CITY OF CASA GRANDE, ARIZONA NOTICE OF INVITATION FOR BIDSOLICITATION NUMBER IFB 1054-26-CG The City of Casa Grande will receive sealed bids for the following: CITY OF CASA GRANDEFOURTH OF JULY FIREWORKS DISPLAY Each submittal shall be in accordance with the specifications and instructions on file with the City Clerk at City Hall, 510 East Florence Boulevard, Casa Grande, Arizona, 85122. Copies can be obtained by calling the City Clerk's Office (520) 421-8600 or downloading a complete packet below. All bids must be submitted by 2:00 p.m. local time on April 7, 2026, to the City Clerk, 510 East Florence Boulevard, Casa Grande, Arizona 85122. The bid opening will take place on April 7, 2026, at 2:00 p.m. in the Council Chamber, 510 East Florence Boulevard, Casa Grande, Arizona, 85122 Bids must be addressed to: Adriana Carpio-Solis, CMC, City Clerk City of Casa Grande 510 East Florence Boulevard Casa Grande, Arizona 85122 The envelope must be boldly marked: CASA GRANDE SOLICITATION NUMBER IFB 1054-26-CG FOURTH OF JULY FIREWORKS DISPLAY BID OPENING: APRIL 7, 2026, at 2:00 P.M. The City of Casa Grande reserves the right to waive any informalities or irregularities in this Invitation for Bids or to reject any or all submittals; to be the sole judge of the suitability of the services and materials offered, and to award a contract or contracts for the furnishing of one or more items of the services it deems to be in the best interest of the City. City of Casa Grande Adriana Carpio-Solis, CMC City Clerk Publication Date/Time: 3/11/2026 12:00 AM Closing Date/Time: 4/7/2026 2:00 PM Related Documents: Exhibit A Sample Contract for Services IFB 1054-26-CG Firework Display IFB 1054-26-CG-Final Firework Display IFB-1054-26-CG-Notice

Attachment Preview

CONTRACT FOR SERVICES

THIS CONTRACT is entered into as of the date of the last signatory, by and between

_____________ (hereinafter known as “Contractor”), an Arizona ( )authorized to do business in

the state of ______, whose address is ______________, and the City of Casa Grande (hereinafter

known as “City”), an Arizona municipal corporation, whose address is 510 East Florence

Boulevard, Casa Grande, Arizona 85122.

The City engages the Contractor to perform services for a project known and described as

“_______________” (hereinafter “Project”).

1. Term and Scope of Contractor's Services.

This initial term of this contract shall be for ___ year(s) starting from the contract date

above. The contractor agrees to provide services to the City for the performance of the Project,

consistent with the Scope of Work and in the timeframe identified as Exhibit "A" and incorporated

herein by reference. No material, labor, or facilities will be furnished by the City, unless otherwise

provided for in the Agreement.

[FOR IT PROJECTS MAINLY] If any terms of this Agreement are in conflict with any

services agreement that City agrees to as part of Contractor’s services (including, but not limited

to, a Master Services Agreement) or any terms contained within Contractor’s quote, the terms of

this Agreement shall control.

2. Accounting and Payment for Contractor Services.

Payment to the Contractor for services rendered under this Agreement shall be as provided

for in Exhibit “B” and shall not exceed a sum total of $_________, plus any additional sales tax

not included in Exhibit B and any change orders issued in accordance with the City’s Purchasing

Policy. Where Exhibit "B" requires payments by City on a monthly basis for the percentage of the

work completed, payment shall be based upon billings supported, unless otherwise provided in

Exhibit "B", by itemized documentation of units of work actually performed and amounts earned

(including where appropriate, the actual number of days worked each month and total number of

hours for the month), equipment or materials supplied or used, and the total dollar payment

requested. Unless specifically stated in Exhibit "B" or approved in writing in advance by the City,

the City will not reimburse the Contractor for any costs or expenses incurred by the Contractor in

the performance of this contract that are not part of the agreed upon reimbursable expenses. Where

required, the City shall, upon receipt of appropriate documentation, compensate the Contractor no

more often than monthly through the City voucher system for the Contractor's service pursuant to

the fee schedule set forth in Exhibit "B".

3. Assignment and Subcontracting.

No portion of this contract may be assigned or subcontracted to any other individual, firm,

or entity without the express and prior written approval of the Contracting Officer. It will be the

responsibility of the Contractor to ensure that any and all subcontractors comply with the terms

(Revised February 2026)

and conditions of this contract and that City of Casa Grande is named as express third-party

beneficiary of such subcontracts with full rights as such.

4. Independent Contractor.

The Contractor's services shall be furnished by the Contractor as an independent Contractor

and nothing contained herein shall be construed to create a relationship of employer-employee or

master-servant, but all payments made hereunder, and all services performed shall be made and

performed pursuant to this Contract by the Contractor as an independent Contractor.

5. No Guarantee of Employment.

The performance of all or part of this contract by the Contractor shall not operate to vest

any employment rights whatsoever and shall not be deemed to guarantee any employment of the

Contractor or any employee of the Contractor or any subcontractor or any employee of any

subcontractor by the City at the present time or in the future.

6. Taxes.

The Contractor understands and acknowledges that the City will not withhold federal or

state income taxes. Where required by state or federal law, the Contractor authorizes the City to

make withholding for any taxes other than income taxes (i.e., Medicare). All compensation

received by the Contractor will be reported to the Internal Revenue Service at the end of the

calendar year in accordance with the applicable IRS regulations. It is the responsibility of the

Contractor to make the necessary estimated tax payments throughout the year, if any, and the

Contractor is solely liable for any tax obligation arising from the Contractor's performance of this

Contract. The Contractor hereby agrees to indemnify the City against any demand to pay taxes

arising from the Contractor's failure to pay taxes on compensation earned pursuant to this Contract.

The City will pay sales and use taxes imposed on goods or services acquired hereunder as required

by law. The Contractor must pay all other taxes including, but not limited to, Business or

Occupation Tax, taxes based on the Contractor's gross or net income, or personal property to which

the City does not hold title.

7. Regulations and Requirement.

This Contract shall be subject to all laws, rules and regulations of the United States of

America, the State of Arizona, and the City of Casa Grande.

8. Right to Review.

This contract may be subject to review by any federal or state auditor. The City or its

designee shall have the right to review and monitor the financial and service components of this

program by whatever means are deemed expedient by the City. Such review may occur with or

without notice, and may include, but is not limited to, on-site inspection by City Agents or

employees, inspection of all records or other materials which the City deems pertinent to the

(Revised February 2026)

Contract and its performance, and any and all communications with or evaluations by service

recipients under this Contract. The Contractor shall preserve and maintain all financial records and

records relating to the performance of work under this Contract for five (5) years after contract

termination in accordance with A.R.S. §35-214 and shall make them available for such review

within the City of Casa Grande, State of Arizona, upon request.

9. Modifications.

Either party may request changes in the Contract. Any and all agreed modifications shall

be in writing, signed by each of the parties.

10. Time is of the Essence.

Time of each of the terms, covenants, and conditions of this Contract is hereby

expressly made of the essence.

11. Termination for Default.

If the Contractor defaults by failing to perform any of the obligations of the contract or

becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or

makes an assignment for the benefit of creditors, the City may, by depositing written notice to the

Contractor in the U.S. mail, postage prepaid, terminate the contract, and at the City's option, obtain

performance of the work elsewhere. If the contract is terminated for default, the Contractor shall

not be entitled to receive any further payments under the contract until all work called for has been

fully performed. Any extra cost or damage to the City resulting from such default(s) shall be

deducted from any money due or coming due to the Contractor. The Contractor shall bear any

extra expenses incurred by the City in completing the work, including all increased costs for

completing the work, and all damage sustained, or which may be sustained by the City by reason

of such default. If a notice of termination for default has been issued and it is later determined for

any reason that the Contractor was not in default, the rights and obligations of the parties shall be

the same as if the notice of termination has been issued pursuant to the Termination for Public

Convenience paragraph hereof.

12. Termination for Public Convenience.

The City may terminate the contract in whole or in part whenever the City determines, in

its sole discretion, that such termination is in the best interests of the City. Whenever the contract

is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for

actual work performed at unit contract prices for completed items of work. An equitable

adjustment in the contract price for partially completed items of work will be made, but such

adjustment shall not include provisions for loss of anticipated profit on deleted or uncompleted

work. Termination of this contract by the City at any time during the term, whether for default or

convenience, shall not constitute a breach of contract by the City.

13. Equal Opportunity.

(Revised February 2026)

This Contract, and the parties thereto, shall comply with the provisions of Arizona

Executive Order 75-5 as amended by Arizona Executive Order 99-4 as they relate to equal

opportunity.

14. Venue and Choice of Law.

In the event that any litigation should arise concerning the construction or interpretation of

any of the terms of this Contract, the venue of such action of litigation shall be in the courts of the

State of Arizona in and for the County of Pinal. This Contract shall be governed by the laws of the

State of Arizona.

15. Insurance.

15.1 Contractor Liability Insurance. Upon signing of the Contract and so long as it shall

remain in effect, contractor, at its cost and expense, shall purchase and maintain the insurance

described in this subsection 15. The insurance shall be purchased and maintained in companies

duly licensed or otherwise approved by the State of Arizona, with forms acceptable to the City of

Casa Grande, and shall be primary with no right of contribution. The contractor’s insurer shall

have a minimum A.M. Best’s rating of A-VIII. Use of alternative insurers requires prior approval

for the City of Casa Grande.

The insurance coverages to be purchased and maintained are:

15.1.1 Workers' Compensation. Contractor shall provide workers' compensation

insurance as required by state and federal laws having jurisdiction over Contractor’s

employees engaged in the performance of the Services within this Contract.

15.1.2 General Liability. Contractor shall maintain a Commercial General

Liability (Occurrence) policy that includes coverage for premises and operations, products

and completed operations, contractual liability, broad form property damage, and personal

injury liability. The policy shall have limits of not less than:

· $1,000,000 for each occurrence of bodily injury and property damage; and

· $1,000,000 for personal injury.

15.1.3 Automobile Liability. Contractor shall maintain an Automobile Liability

policy with a combined single limit for bodily injury and property damage of not less than

$1,000,000 for each accident. The policy shall cover all owned, hired, and non-owned

automobiles used in connection with the Contract for the performance of Contractor’s

services.

15.1.4 Property Insurance. A policy or policies of fire and extended coverage

property damage insurance covering the full insurable value of all tools and equipment

used by contractor from time to time on the lands of City of Casa Grande pursuant to the

Contract, including mobile equipment. Contractor shall also require its agents, contractors,

licensees and others performing the obligations, or exercising the rights, of Contractor

(Revised February 2026)

under the Contract to carry such property damage insurance. Such policy or policies shall

cover the full insurable value of such tools and equipment.

15.1.5 Adjustment of Liability Limits. If the initial term of the Contract shall

exceed ten years or if the aggregate term of the Contract, including any extension or

renewal terms agreed to by the parties or provided for in the Contract shall exceed ten

years, on each tenth anniversary of the date of the Contract, the liability limits provided for

in sections 15.1.2 and 15.1.3 shall be increased by an amount proportional to the increase

in the US consumer price index occurring since the date of the Contract or the date of the

last such increase as appropriate.

15.1.6 Professional Liability. The Contractor retained by the City to provide the

services required by the Contract will maintain Professional Liability insurance covering

errors and omissions arising out of the Services performed by the Contractor or any person

employed by him, with an unimpaired limit of not less than $1,000,000 each claim and

$2,000,000 all claims, or 10% for the construction budget, whichever is larger. In the event

the insurance policy is written on a “claims made” basis, coverage shall extend for two

years past completion and acceptance of Services as evidenced by annual Certificates of

Insurance.

15.2 Insurance Certificate. Contractor shall not exercise any of its rights under the

Contract until it delivers to City of Casa Grande's designated recipient certificates from

contractor’s insurers showing that the coverage required above has been obtained.

15.2.1 The insurance certificates must show City of Casa Grande, its subsidiaries,

affiliates directors, officers, and employees as certificate holder and as additional insured

parties in respect of all liability coverage except workers' compensation. The policy shall

provide, and the certificate shall reflect that the insurance afforded applies separately to

each insured against whom claim is made or suit is brought except with respect to the limits

of the company’s liability.

15.2.2 The insurance certificate shall provide on its face that the policies it

represents will not be terminated, amended, or allowed to expire without 30 days prior

written notice to City of Casa Grande.

15.2.3 Failure of City of Casa Grande to demand the insurance certificate or other

evidence of full compliance with these insurance requirements or failure of City of Casa

Grande to identify a deficiency from any certificate provided to it shall not be construed as

a waiver of Contractor’s obligation to maintain such insurance.

15.3 Severability of Interests. The policies referenced in 15.1.2. and 15.1.3. shall contain

a severability of interest’s clause, generally providing, "the insurance afforded applies separately

to each insured against whom claim is made or suit is brought, except with respect to the limits of

the company's insurance."

15.4 Waiver of Subrogation. Contractor hereby waives any and all rights that it might

have against City of Casa Grande, its employees, officers and directors, to recover all or part of

(Revised February 2026)

Commodity Codes

• NAICS 713990All Other Amusement and Recreation Industries

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