Project Information

Bid Title

RFP – Park Roof Replacement

Issuing Agency

City of Independence

Location

Kansas

Published Date

Jan 5, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP – Park Roof Replacement
Category:	Park/Zoo/Cemetery
Status:	Open

Description: This Request for Proposal (RFP) is to contract a professional roofing or construction company to perform a replacement of the roofing material on two historical buildings in Riverside Park The Stich Shelter House was constructed in 1916, and still has the original terracotta clay tile roof. The roof has been experiencing leaks for a number of years and has a significant number of broken or missing tiles. The Park Office, also known as the “Garden House”, was constructed in 1936 and also has the original roof. The existing roof consists of diamond patterned asbestos shingles. The shingles have been chemically tested and are positive for asbestos. The locations for repair and installation are: • Stich Shelter House – 500 Shelter House Pl. Independence, KS 67301 • Park Office – 400 Mickey Mantle Way, Independence, KS 67301 INSTRUCTIONS: Submissions must include one electronic pdf copy of the proposal by 12:00 p.m. CST on March 6, 2026. Email copies should be sent to For security reasons, you must enable JavaScript to view this E-mail address. and For security reasons, you must enable JavaScript to view this E-mail address. You will receive a confirmation of email receipt. Proposals shall be directed to: David Schwenker, City of Independence, 120 N. 6th St., Independence, Kansas 67301, 620-332- 2500, For security reasons, you must enable JavaScript to view this E-mail address. Proposals must be received by the time specified at the address listed above. Any proposals received after the deadline will not be considered. The City of Independence reserves the right to reject to add or delete options after the proposal is awarded, and expects appropriate credit or debit for said options. The City of Independence reserves the right to accept or reject any or all bids or to waive any irregularities should any occur as may best benefit the City. Publication Date/Time: 1/5/2026 8:00 AM Closing Date/Time: 3/6/2026 12:00 PM Contact Person: Scott Patton scottp@independenceks.gov Miscellaneous: See attachment for additional instructions Related Documents: RFP - Park Building Roof Repair 2026.pdf

Attachment Preview

“Delivering Excellence”

Request for Proposals

For

Stich Shelter House &

Park Office Roof

Replacement

Posted on website

www.independenceks.gov/bids

January 5, 2026

Response Due: Prior to 12:00 PM, March 6, 2026

Office of City Clerk

RFP – Park Roof

Replacement

City of Independence

120 N. 6th St.

Independence, Kansas 67301

STRATEGIC VISION: Customer Service Excellence – Continuous Improvement – Teamwork

“Delivering Excellence”

Request for Proposal:

Park Roof Damage Repair – Stich Shelter House & Park Office

Table of Contents

Section 1 Introduction & Project Summary

3

Section 2 Scope of Work

3

Section 3 Proposed Schedule

4

Section 4 Proposal Content

5

Section 5 Instructions for Submittal

6

STRATEGIC VISION: Customer Service Excellence – Continuous Improvement – Teamwork

“Delivering Excellence”

SECTION 1 INTRODUCTION & PROJECT SUMMARY

This Request for Proposal (RFP) is to contract a professional roofing or construction company to perform a

replacement of the roofing material on two historical buildings in Riverside Park

The Stich Shelter House was constructed in 1916, and still has the original terracotta clay tile roof. The

roof has been experiencing leaks for a number of years and has a significant number of broken or missing

tiles.

The Park Office, also known as the “Garden House”, was constructed in 1936 and also has the original

roof. The existing roof consists of diamond patterned asbestos shingles. The shingles have been

chemically tested and are positive for asbestos.

The locations for repair and installation are:

• Stich Shelter House – 500 Shelter House Pl. Independence, KS 67301

• Park Office – 400 Mickey Mantle Way, Independence, KS 67301

SECTION 2 SCOPE OF WORK

PHASE 1 – Estimate of repair for the above locations

The City of Independence is requesting a proposal for the repair and/or replacement of the

above locations’ roofs, underlayment, decking, soffit and facia. The contractor shall provide

and pay for all materials, labor, tools, equipment, removal and disposal of tear-off material,

clean site and transportation of every nature and all other services and facilities of every nature

whatsoever, necessary to execute, complete and deliver the work within the specified time. All

supplies and materials shall be new. In the case of the Park Office, removal and disposal of the

asbestos shingles by a licensed remediation company should be included in the bid.

Because both of these buildings are listed on the local historic register, materials must be used

that will minimally alter the aesthetic appearance of the buildings. The following materials will

be considered by the city commission. Bidders should include pricing for all products listed, as

well as warranty information for each product.

Stich Shelter House – Flat slab clay tiles (terracotta red)

Flat metal tiles of a similar aesthetic appearance (terracotta red)

Park Office – Certainteed Grand Manor Slate-Look Shingles (stonegate gray)

Pabco Cascade Diamond Cut Shingles (Pewter Gray)

STRATEGIC VISION: Customer Service Excellence – Continuous Improvement – Teamwork

“Delivering Excellence”

PHASE 2 – City will award the contract

The City of Independence will award the contract with the contractor completing the work

within 30 days of the award date based on the availability of materials needed to complete the

roof repairs.

Existing Conditions

The contractor, in undertaking the work under this contract, is assumed to have visited the

premises and to have taken into consideration all conditions which might affect the work. No

consideration will be given to any claims based on lack of knowledge of existing conditions.

SECTION 3 PROPOSED SCHEDULES

TENTATIVE SCHEDULE OF DATES:

Advertise for Proposals

Deadline for Proposal Submission

Questions or access

Proposal Award:

Projects Completed:

Date: J a n u a r y 5, 2026

Date: M a r c h 6 , 2026, at 12:00 PM

Contact Scott Patton – 620.205.7527

Date: Anticipate by March 20, 2026

Date: Project schedule to be discussed with

the successful bidder

SECTION 4 PROPOSED CONTENT

PROPOSAL CONTENT

Proposals shall address the following items in numerical order.

1. Qualifications and Experience. Detailed information on the history, qualifications, and

experience of the firm and key personnel participating on the project, including

identifying the project manager.

2. Insurance. Proof of liability insurance, personal injury including death and workers

compensation coverage.

3. Licensed with the City of Independence and the State of Kansas to do roofing

4. Project Approach. Provide a timeline of the proposed building repairs.

5. Cost Proposal.

Proposals will be evaluated based primarily on the following criteria:

1. Overall proposal quality and responsiveness to the Request for Proposals, including but

not limited to the completeness, clarity, conciseness, and overall comprehension of the

scope of work.

2. Qualifications of the respondents, as evidenced by knowledge, skills and experience

STRATEGIC VISION: Customer Service Excellence – Continuous Improvement – Teamwork

“Delivering Excellence”

3. Demonstrated proven experience with similar projects

4. Respondent’s personnel and available resources devoted to the project

5. Ability to complete the work in the designated period.

6. Project Cost

SECTION 5 INSTRUCTIONS FOR SUBMITTAL

INSTRUCTIONS:

Submissions must include one electronic pdf copy of the proposal by 12:00 p.m. CST on March 6,

2026. Email copies should be sent to davids@independenceks.gov and

scottp@independenceks.gov You will receive a confirmation of email receipt.

Proposals shall be directed to:

David Schwenker, City of Independence, 120 N. 6th St., Independence, Kansas 67301, 620-332-

2500, davids@independenceks.gov

Proposals must be received by the time specified at the address listed above. Any proposals

received after the deadline will not be considered.

The City of Independence reserves the right to reject to add or delete options after the

proposal is awarded, and expects appropriate credit or debit for said options. The City of

Independence reserves the right to accept or reject any or all bids or to waive any

irregularities should any occur as may best benefit the City.

This proposal is good for 60 days from the opening date.

STRATEGIC VISION: Customer Service Excellence – Continuous Improvement – Teamwork

Commodity Codes

• NAICS 238160Roofing Contractors

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