Project Information

Bid Title

2026-0158-FIN RFP Arbitrage Services

Issuing Agency

Santa Fe County

Location

New Mexico

Published Date

Jan 12, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

rfp	2026-0158-FIN RFP Arbitrage Services 2026-0158-FIN_JL RFP Arbitrage Services

Attachment Preview

SANTA FE COUNTY

FINANCE DEPARTMENT

REQUEST FOR PROPOSALS (RFP)

ARBITRAGE SERVICES

NM Commodity Code(s): 918-00

RFP NO. 2026-0158-FIN/JL

January 2026

RFP NO. 2026-0158-FIN/JL

TABLE OF CONTENTS

PAGE NO.

I.

ADVERTISEMENT .......................................................................................................4

II.

INTRODUCTION ...........................................................................................................5

A. PURPOSE OF THIS REQUEST FOR PROPOSAL...........................................5

B. BACKGROUND..................................................................................................5

C. SCOPE OF WORK ..............................................................................................5

D. INSURANCE REQUIREMENTS.......................................................................6

E. DESIGNATED PROCUREMENT SPECIALIST...............................................7

F. DEFINITION OF TERMINOLOGY ...................................................................7

III.

CONDITIONS GOVERNING THE PROCUREMENT.................................................9

A. SEQUENCE OF EVENTS ....................................................................................9

B. EXPLANATION OF EVENTS...........................................................................10

1. Issuance of RFP .............................................................................................10

2. Pre-Proposal Conference................................................................................10

3. Acknowledgement of Receipt Form Due.......................................................10

4. Deadline to Submit Additional Written Questions ........................................10

5. Response to Written Questions ......................................................................10

6. Submission of Proposals ................................................................................11

7. Proposal Evaluation .......................................................................................11

8. Selection of Finalists ......................................................................................11

9. Best and Final Offers from Finalists (If applicable) ......................................11

10. Oral Presentations by Finalists (If applicable)...............................................12

11. Contract Negotiations ....................................................................................12

12. Contract Award..............................................................................................12

13. Right to Protest ..............................................................................................12

C. GENERAL REQUIREMENTS ...........................................................................13

1. Acceptance of Conditions Governing the Procurement.................................13

2. Incurring Cost ................................................................................................13

3. Prime Contractor Responsibility ....................................................................13

4. Subcontractors................................................................................................13

5. Amended Proposals........................................................................................13

6. Offerors’ Rights to Withdraw Proposal .........................................................13

7. Proposal Offer Firm .......................................................................................14

8. Disclosure of Proposed Contents ...................................................................14

9. No Obligation.................................................................................................14

10. Termination....................................................................................................14

11. Sufficient Appropriation................................................................................15

12. Legal Review .................................................................................................15

13. Governing Law ..............................................................................................15

2

RFP NO. 2026-0158-FIN/JL

14. Basis for Proposal ..........................................................................................15

15. Contract Terms and Conditions .....................................................................15

16. Contract Deviations .......................................................................................15

17. Offeror Qualifications....................................................................................15

18. Right to Waive Minor Irregularities ..............................................................16

19. Change in Contractor Representatives ..........................................................16

20. Notice.............................................................................................................16

21. County Rights ................................................................................................16

22. Right to Publish .............................................................................................16

23. Ownership of Proposals ...............................................................................16

24. Electronic Mail Address Recommended .......................................................16

25. Preference in Procurement by Santa Fe County ............................................17

26. Double-Sided Documents ..............................................................................18

27. Living Wage ..................................................................................................18

IV.

RESPONSE FORMAT AND ORGANIZATION ........................................................19

A. NUMBER OF RESPONSES...............................................................................19

B. NUMBER OF COPIES .......................................................................................19

C. PROPOSAL FORMAT .......................................................................................19

1. Proposal Organization ...............................................................................19

2. Letter of Transmittal..................................................................................20

V.

SPECIFICATIONS .......................................................................................................21

A. INFORMATION .................................................................................................21

1. Time Frame ...............................................................................................21

B. EVALUATION CRITERIA ................................................................................21

1. Introduction ...............................................................................................21

2. Technical Competence and Specialized Experience .................................21

3. Evidence of Understanding Scope of Work ..............................................22

4. Capacity and Capability ............................................................................22

C. COST PROPOSAL .............................................................................................23

VI.

EVALUATION OF PROPOSALS ...............................................................................23

A. EVALUATION SCORING.................................................................................23

B. EVALUATION PROCESS .................................................................................24

APPENDICES

A. Acknowledgement of Receipt Form....................................................................26

B. Campaign Contribution Disclosure Form............................................................27

C. Resident Veterans Preference Certification.........................................................30

D. Cost Proposal .......................................................................................................31

E. Sample Agreement...............................................................................................32

3

RFP NO. 2026-0158-FIN/JL

I. ADVERTISEMENT

SANTA FE COUNTY

Arbitrage Services

RFP No. 2026-0158-FIN/JL

Santa Fe County seeks an Arbitrage Rebate Provider to perform annual arbitrage calculations,

prepare required IRS filings, and deliver compliance reports for each bond issue. The provider must

also advise on regulatory changes and assist with any IRS inquiries. All proposals submitted shall

be valid for ninety (90) days subject to action by the County. Santa Fe County reserves the right to

reject any and all proposals in part or in whole. All proposals must be received by 2:00 PM on

Wednesday, February 18, 2026, and shall be submitted electronically utilizing Dropbox. No

hard copy submissions will be accepted. Please utilize this link to upload your proposal submission.

https://www.dropbox.com/request/4NMWcm2kMkb8XztDJRu3.

By submitting a proposal for the requested services described above, each Offeror is certifying that

it is a qualified company to do business in the State of New Mexico and agrees to the requirements

stated within the Request for Proposals.

A Pre-Proposal Conference will be held on Thursday, January 22, 2026 at 10:00AM (MST),

via Microsoft Teams; please use the Teams link provided below, meeting number 295 752 229 980

85, passcode E5sa24xa, or join by phone at (773) 352-2011, conference ID 406 049 976#.

Attendance is not mandatory but highly recommended. https://www.microsoft.com/

en-us/microsoft-teams/join-a-meeting

EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of

contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and

mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender

identity.

Request for Proposals will be available by contacting Jack Love, Procurement Specialist Senior 102

Grant Avenue, (First Floor) Santa Fe, New Mexico 87501, or by telephone at (505) 986-6209, or

by email at jalove@santafecountynm.gov or on our website at

https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations.

PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT

BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County

Published January 11 & 12, 2026

4

RFP NO. 2026-0158-FIN/JL

II. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSAL

The purpose of this Request for Proposal (RFP) is to solicit qualified firms to provide

arbitrage rebate compliance services for Santa Fe County’s outstanding and future bond

issues. The selected firm will perform required arbitrage calculations, prepare associated

IRS filings, and provide guidance to ensure the County remains in full compliance with

federal tax laws and regulations.

B. BACKGROUND

Santa Fe County, established in 1852, operates under a commission-manager form of

government and regularly issues tax-exempt general obligation and revenue bonds to finance

a wide range of public projects. As an issuer of tax-exempt debt, the County is required to

comply with federal arbitrage rebate regulations, including the calculation, reporting, and

payment of any rebate or yield reduction liability. To ensure continued compliance with

Section 148(f) of the Internal Revenue Code and applicable Treasury Regulations, the

County seeks professional services from a qualified firm to perform arbitrage rebate

calculations, prepare required IRS filings, and provide related technical guidance for its

outstanding and future bond issues.

C. SCOPE OF WORK

1. Maintain and update an annual arbitrage compliance schedule for all active bond issues

and advise the County on upcoming deadlines and required actions.

2. Review each bond issue annually to determine rebate and yield-restriction applicability

under federal tax regulations.

3. Conduct all necessary arbitrage rebate, yield-restriction, and related calculations and

provide complete supporting worksheets and documentation.

4. Analyze investment earnings for each issue, compare them to allowable bond yields, and

identify any potential rebate liabilities or compliance risks.

5. Prepare all IRS forms, certifications, and compliance documents required for rebate or

yield-restriction reporting and submit them to the County for filing.

6. Prepare and deliver a written report for each computation period summarizing

methodologies, assumptions, results, conclusions, and overall regulatory compliance

status.

7. Monitor changes in federal tax law, Treasury regulations, and IRS guidance affecting

arbitrage compliance and promptly notify the County of any impacts.

5

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.