Project Information

Bid Title

Construction: Awbrey Park Elementary School HVAC Upgrades

Issuing Agency

Eugene School District 4J

Location

Oregon

Published Date

Apr 1, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Construction: Awbrey Park Elementary School HVAC Upgrades

PROJECT NAME:

Awbrey Park Elementary School HVAC Upgrades Project

Bid Due Date:

Tuesday, April 7th, 2026 at 2:00 PM

Mandatory Pre-Bid Conference Date:

A mandatory pre-bid conference and walk-through has been scheduled for Wednesday, March 18, 2026 at 3:30 p.m.  The location of the conference will be in front of the school at 158 Spring Creek Drive, Eugene, OR 97404

Addenda:

3

Document Uploads

Awbrey Park Elementary School HVAC Upgrades Addendum No.3

Awbrey Park Elementary School HVAC Upgrades Addendum No.2

Awbrey Park Elementary School HVAC Upgrades Addendum No.1

Awbrey Park Elementary School HVAC Upgrades Pre-Bid Conference Attendees

Awbrey Park Elementary School HVAC Upgrades Project Manual

Awbrey Park Elementary School HVAC Upgrades Project Drawings

Est. Const. Cost:

$450,000

Status:

Active

Questions:  Contact Project Manager, Kirk Gebb at gebb@4j.lane.edu

Hard copies are not provided by the School District.  It is the responsibility of all Prime Bidders, Sub-bidders, and Suppliers to obtain Bidding Documents and all Addenda from the hyperlink.  It is important that all bidders correctly indicate all addenda on the bid form.

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Eugene SchoolDistrict 4J

Facilities Management

Capital Improvement Program

715 West Fourth Avenue

Eugene, OR 97402-5024

ADDENDUM NO. 3

From: Eugene School District 4J

To: Prospective Bidders

Project: Awbrey Park HVAC Upgrades

Date: March 30, 2026

1. Add or Replace the following documents to the project:

SECTION 01 79 00 DEMONSTRATION AND TRAINING

SECTION 01 91 13 GENERAL COMMISSIONING REQUIREMENTS

SECTION 23 05 15 VARIABLE FREQUENCY DRIVES

SECTION 23 08 00 COMMISSIONING OF HVAC SYSTEMS

SECTION 23 09 93 DDC CONTROL SEQUENCES FOR HVAC

DRAWING G001 COVER SHEET

DRAWING M102 MECHANICAL FLOOR & ROOF PLANS

DRAWING M103 MECHANICAL ENLARGED PART PLANS

SECTION 01 79 00

DEMONSTRATION AND TRAINING

PART 1 GENERAL

1.01 SUMMARY

1.02 SUBMITTALS

A. See Section 01 33 00 - Administrative Requirements, for submittal procedures; except:

1. Make all submittals specified in this section, and elsewhere where indicatedfor

commissioning purposes, directly to the Commissioning Authority.

2. Submit one copy to the Commissioning Authority, not to be returned.

3. Make commissioning submittals on time schedule specified by Commissioning Authority.

4. Submittals indicated as "Draft" are intended for the use of the Commissioning Authorityin

preparation of overall Training Plan.

1.03 QUALITY ASSURANCE

A. Instructor Qualifications: Familiar with design, operation, maintenance and troubleshooting of

the relevant products and systems.

1. Provide as instructors the most qualified trainer of those contractors and/or installers who

actually supplied and installed the systems and equipment.

2. Where a single person is not familiar with all aspects, provide specialists with necessary

qualifications.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION – NOT USED

END OF SECTION

AWBREY PARK ELEMENTARY SCHOOL

2026 COOLING UPGRADES

DEMONSTRATION AND TESTING

01 79 00 - Page 1

SECTION 01 91 13

GENERAL COMMISSIONING REQUIREMENTS

PART 1 GENERAL

1.01 SUMMARY

A. This section specifies the Contractor's responsibilities for commissioning. The commissioning

process is intended to achieve the following specific objectives:

1. Verify that the work is installed in accordance with the Contract Documents and the

manufacturer’s recommendations and instructions, and that it receives adequate

operational checkout prior to startup. Startup reports and Prefunctional Checklists

are utilized to achieve this.

2. Verify and document that functional performance is in accordance with the Contract

Documents: Functional Tests executed by Contractor and witnessed by the

Commissioning Authority are utilized to achieve this.

3. Verify that operation and maintenance manuals submitted to Owner are complete:

Detailed operation and maintenance (O&M) data submittals by Contractor are utilized to

achieve this.

4. Verify that the Owner’s operating personnel are adequately trained: Formal training

conducted and/or organized by Contractor is utilized to achieve this.

5. Attend commissioning meetings: kick-off meeting and monthly meetings during

construction.

B. Commissioning, including Functional Tests, O&M documentation review, and training, is to

occur after startup and initial checkout and be completed before Substantial Completion

C. The Commissioning Authority directs and coordinates all commissioning activities; this section

describes some but not all of the Commissioning Authority's responsibilities.

D. The Commissioning Authority is employed by Construction Manager on behalf of Owner.

1.02 SCOPE OF COMMISSIONING

A. The following are to be commissioned:

B. HVAC System Modifications, including:

1. Chiller and chilled water pump equipment items.

2. Piping systems and equipment.

3. Control devices (chilled water control valves, differential pressure sensor/transmitter).

4. Vibration control devices.

5. Variable frequency drives.

C. Other equipment and systems explicitly identified elsewhere in Contract Documents as requiring

commissioning.

1.03 RELATED REQUIREMENTS

A. Section 01 78 00 - Closeout Submittals: Scope and procedures for operation and

maintenance manuals and project record documents.

B. Section 23 08 00 - Commissioning of HVAC: HVAC control system testing; other requirements.

1.04 SUBMITTALS

A. See Section 01 33 00 - Administrative Requirements, for submittal procedures; except:

1. Make all submittals specified in this section, and elsewhere where indicated for

commissioning purposes, directly to the Commissioning Authority, unless they require

review by Architect; in that case, submit to Architect first.

2. Submit one copy to the Commissioning Authority, not to be returned.

3. Make commissioning submittals on time schedule specified by Commissioning Authority.

4. Submittals indicated as "Draft" are intended for the use of the Commissioning Authority in

preparation of Prefunctional Checklists or Functional Test requirements; submit in editable

electronic format, Microsoft Word 2010 preferred.

5. As soon as possible after submittals made to Architect are approved, submit copy of

AWBREY PARK ELEMENTARY SCHOOL

2026 COOLING UPGRADES

GENERAL COMMISSIONING REQUIREMENTS

01 91 13 – Page 1

approved submittal to the Commissioning Authority.

B. Manufacturers' Instructions: Submit copies of all manufacturer-provided instructions that are

shipped with the equipment as soon as the equipment is delivered.

C. Product Data: If submittals to Architect do not include the following, submit copies as soon as

possible:

1. Manufacturer's product data, cut sheets, and shop drawings.

2. Manufacturer's installation instructions.

3. Startup, operating, and troubleshooting procedures.

4. Fan and pump curves.

5. Factory test reports.

6. Warranty information, including details of Owner's responsibilities in regard to keeping

warranties in force.

D. Startup Plans and Reports.

E. Completed Prefunctional Checklists.

PART 2 PRODUCTS

2.01 TEST EQUIPMENT

A. Provide all standard testing equipment required to perform startup and initial checkout and

required Functional Testing; unless otherwise noted such testing equipment will NOT become

the property of Owner.

B. Calibration Tolerances: Provide testing equipment of sufficient quality and accuracy to test

and/or measure system performance with the tolerances specified. If not otherwise noted, the

following minimum requirements apply:

1. Temperature Sensors and Digital Thermometers: Certified calibration within past year to

accuracy of 0.5 degree F and resolution of plus/minus 0.1 degree F.

2. Pressure Sensors: Accuracy of plus/minus 2.0 percent of the value range being measured

(not full range of meter), calibrated within the last year.

3. Calibration: According to the manufacturer’s recommended intervals and when dropped or

damaged; affix calibration tags or keep certificates readily available forinspection.

C. Dataloggers: Independent equipment and software for monitoring flows, currents,

status, pressures, etc. of equipment.

1. Wherever possible, datalogging required for Functional Testing will utilize the

existing District-wide DDC system and its datalogging features.

2. When the DDC system cannot be utilized for testing, suitable stand-alone

dataloggers will be provided by the Commissioning Authority.

PART 3 EXECUTION

3.01 COMMISSIONING PLAN

A. Commissioning Authority will prepare the Commissioning Plan.

1. Attend meetings called by the Commissioning Authority for purposes of completing the

commissioning plan.

2. Require attendance and participation of relevant subcontractors, installers, suppliers, and

manufacturer representatives.

B. Contractor is responsible for compliance with the Commissioning Plan.

C. Commissioning Plan will include the commissioning schedule, procedures, and

coordination requirements for all parties in the commissioning process.

1. Commissioning will be phased to minimize the total construction time.

D. Basis of Design Documentation (BOD): Detailed documentation of the functional requirements

of the project; descriptions of the systems, components, and methods chosen to meet the

design intent; assumptions underlying the design intent.

1. Basis of Design Documentation is to be prepared by Architect.

AWBREY PARK ELEMENTARY SCHOOL

2026 COOLING UPGRADES

GENERAL COMMISSIONING REQUIREMENTS

01 91 13 – Page 2

E. Commissioning Schedule:

1. Submit anticipated dates of startup of each item of equipment and system to

Commissioning Authority within 60 days after award of Contract.

2. Re-submit anticipated startup dates monthly, but not less than 4 weeks prior to startup.

3. Prefunctional Checklists and Functional Tests are to be performed in sequence from

components, to subsystems, to systems.

4. Provide sufficient notice to Commissioning Authority for delivery of relevant Checklists and

Functional Test procedures, to avoid delay.

3.02 STARTUP PLANS AND REPORTS

A. Startup Plans: For each item of equipment and system for which the manufacturer provides a

startup plan, submit the plan not less than 8 weeks prior to startup.

B. Startup Reports: For each item of equipment and system for which the manufacturer provides a

startup checklist (or startup plan or field checkout sheet), document compliance by submitting

the completed startup checklist prior to startup, signed and dated by responsible entity.

C. Submit directly to the Commissioning Authority.

3.03 PREFUNCTIONAL CHECKLISTS

A. A Prefunctional Checklist is required to be filled out for each item of equipment or other

assembly specified to be commissioned.

B. Contractor is responsible for filling out Prefunctional Checklists, after completion of installation

and before startup; witnessing by the Commissioning Authority is not required unless otherwise

C. Commissioning Authority is responsible for furnishing the Prefunctional Checklists to Contractor.

3.04 FUNCTIONAL TESTS

A. A Functional Test is required for each item of equipment, system, or other assembly specified to

be commissioned, unless sampling of multiple identical or near-identical units is allowed by the

final test procedures.

B. Contractor is responsible for execution of required Functional Tests, after completion of

Prefunctional Checklist and before closeout.

C. Commissioning Authority is responsible for witnessing and reporting results of Functional Tests,

including preparation and completion of forms for that purpose.

D. Contractor is responsible for correction of deficiencies and re-testing at no extra cost to Owner;

if a deficiency is not corrected and re-tested immediately, the Commissioning Authority will

document the deficiency and the Contractor's stated intentions regarding correction.

1. Deficiencies are any condition in the installation or function of a component, piece of

equipment or system that is not in compliance with the Contract Documents or does not

perform properly.

2. When the deficiency has been corrected, the Contractor completes the form certifying that

the item is ready to be re-tested and returns the form to the Commissioning Authority; the

Commissioning Authority will reschedule the test and the Contractor shall re-test.

3. Prefunctional Checklist process, Contractor shall bear the cost of the second and

subsequent re-tests.

E. Deferred Functional Tests: Some tests may need to be performed later, after substantial

completion, due to partial occupancy, equipment, seasonal requirements, design or other site

conditions; performance of these tests remains the Contractor's responsibility regardless of

timing.

3.05 OPERATION AND MAINTENANCE MANUALS

A. See Section 01 78 00 - Closeout Submittals for additional requirements.

B. Submit manuals related to items that were commissioned to Commissioning Authority for

review; make changes recommended by Commissioning Authority.

C. Commissioning Authority will add commissioning records to manuals after submission to

Owner.

END OF SECTION

AWBREY PARK ELEMENTARY SCHOOL

2026 COOLING UPGRADES

GENERAL COMMISSIONING REQUIREMENTS

01 91 13 – Page 3

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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