Project Information

Bid Title

ITB 26-08TM Old Buckroe Rd Pedestrian Improvement

Issuing Agency

City of Hampton

Location

Virginia

Published Date

Nov 25, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

ITB 26-08TM

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB 26-08TM
Bid Title:	ITB 26-08TM Old Buckroe Rd Pedestrian Improvement
Category:	Entity: City
Status:	Open

Description: The City of Hampton is seeking qualified VDOT offerors to provide construction services for VDOT project  #EN20-114-361 UPC 117102 Old Buckroe Rd. Pedestrian Improvements Non Mandatory Pre-bid to be held Tuesday, December 9, 2025 at 11:00am. Bids may be submitted via demandstar. Publication Date/Time: 11/25/2025 9:00 AM Closing Date/Time: 12/30/2025 10:00 AM Pre-bid Meeting: 12/9/2025 Contact Person: Tammy Martin 757 434 2121 [email protected] Related Documents: ITB 26-08TM-Bid Document (1) ITB 26-08TM -QAP (1) ITB 26-08TM-Plans (4)

Attachment Preview

ITB 26-08TM

BID PROPOSAL AND PROJECT MANUAL

Old Buckroe Road Pedestrian Improvements

VDOT Project No.: EN20-114-361 / UPC 117102

Federal Aid Project Numbers: TAP-5A04(244)

FHWA 534 No.:45028

CITY OF HAMPTON

Procurement Office

Division of Finance

Community, Municipal Services, Education

Hampton, Virginia

Issued: Tuesday, November 25, 2025

Non-Mandatory Pre-Bid Conference: Tuesday, December 9, 2025 at 11:00 am

ET Zoom Meeting details in Bid Document

Pre-Bid Questions Due by: Tuesday, December 16, 2025 at 3:30 pm ET

Bids Due: Tuesday, December 30, 2025at 10:00 am ET to:

Consolidated Procurement Office

1 Franklin Street, Suite 345

Hampton, VA 23669

INVITATION FOR BID PREPARED BY:

Name: Tammy Martin

Title: Senior Buyer

Telephone: 757-727-2205

Email: TMartin@Hampton.gov

ITB 26-08 Old Buckroe Road Pedestrian Improvements

VDOT Project No: EN20-114-361 / UPC 117102

Federal Aid Project No.: TAP-5A04(244)

TABLE OF CONTENTS

GENERAL:

NOTICE OF ADVERTISEMENT ............................................................................................. A-1

REQUIRED BID RESPONSE DOCUMENTS:

I. BID FORM................................................................................................................ B-1

A. BID PROPOSAL & CONTRACTOR TABULATION SHEET……………B-2

B. ADDENDA ACKNOWLEDGEMENT……………………………………….B-4

C. BIDDER COMPLIANCE……………………………………………..……...B-5

D. BIDDER SIGNATURE………………………………………………...….....B-6

E. BIDDER CONTACT INFORMATION……………………………..………. B-7

II.VIRGINIA CONTRACTOR’S LICENSE ................................................................... B-8

III.BID BOND .............................................................................................................. B-9

IVV..ACNETRI-TCIFOILCLAUTSIOIONNR/ENGOANR-DDIINSGCRDIEMBINAARTMIOENNT/

....................................................

DRUG-FREE WORKPLACE .......

B-10

B-11

VI.VDOT FORMS: ................................................................................................... B-13

FORM C-48 - SUBCONTRACTOR/SUPPLIER SOLICITATION AND UTILIZATION FORM

FORM C-49 - DBE GOOD FAITH EFFORTS DOCUMENTATION

FORM C-104 – BIDDER STATEMENT FEDERALLY FUNDED PROJECTS

FORM C-105 – BIDDER CERTIFICATION FEDERALLY FUNDED PROJECTS

FORM C-110 – DBE REGULAR DEALER/DISTRIBUTOR AFFIRMATION FORM

FORM C-111 – MINIMUM DBE REQUIREMENTS

FORM C-112 – CERTIFICATION OF BINDING AGREEMENT

OTHER FORMS:

I. PRE-BID QUESTION FORM .................................................................................... C-1

II. CONTRACTOR QUESTIONNAIRE FORM..............................................................C-2

III. CONTRACT PERFORMANCE AND PAYMENT BOND ......................................... C-8

IV. INSURANCE CERTIFICATES ............................................................................. C-10

SAMPLE AGREEMENT TEMPLATE ....................................................................................D-1

PROJECT SPECIFIC PROVISIONS

VDOT ROAD & BRIDGE SPECIFICATIONS: SPECIAL PROVISION COPIED NOTES

(SPCNs), SPECIAL PROVISION (SPs), AND SUPPLEMENTAL SPECIFICATIONS (SSs):

DIVISION I (100 SERIES) – GENERAL PROVISIONS

DIVISION II (200 SERIES) – MATERIALS

DIVISION III (300 SERIES) – ROADWAY CONSTRUCTION

DIVISION IV (400 SERIES) – BRIDGES AND STRUCTURES

DIVISION V (500 SERIES) – INCIDENTAL CONSTRUCTION

DIVISION VI (600 SERIES) – ROADSIDE DEVELOPMENT

DIVISION VII (700 SERIES) – TRAFFIC CONTROL DEVICES

ATTACHMENTS:

PLAN SET

QUALITY ASSURANCE PLAN

ITB 26-08 Old Buckroe Road Pedestrian Improvements

VDOT Project No: EN20-114-361 / UPC 117102

Federal Aid Project No.: TAP-5A04(244)

NOTICE OF ADVERTISEMENT

PROJECT:

Old Buckroe Road Pedestrian Improvements

City Project No.: ITB 26-08TM

VDOT Project No: EN20-114-361 / UPC 117102

Federal Project No.:TAP-5A04(244)

LOCATION: City of Hampton, Virginia

ISSUE DATE: Tuesday, November 25, 2025

A Non-Mandatory PRE-BID Conference will be held at 11:00 am ET on Tuesday, December 9, 2025 via

Zoom.

Join Zoom Meeting online:

https://us06web.zoom.us/j/88092039521?pwd=DkqDInraGIz6iceFmYUcXuaKAMTtd7.1

Or by Conference Call: 888-475-4499

Meeting ID: 880 9203 9521

Passcode: 458276

PRE-BID QUESTIONS DUE: Tuesday, December 16, 2025 by 3:30 pm ET. Submit all pre-

bid questions to Tammy Martin, Senior Buyer via email (TMartin@Hampton.gov). Please utilize

the form in this solicitation for all pre-bid questions.

The City of Hampton, Virginia will receive sealed Bids for the above titled project at the

Procurement Office, located at 1 Franklin Street, Suite 345, Hampton, VA 23669 until at 10:00 am ET

on Tuesday, December 30, 2025 at which time the Bids will be publicly opened and read aloud.

Faxed or emailed responses shall not be accepted. Submittal requires two (2) hard copies: one

original and one copy. Any Bids received after the specified time and date will not be considered.

Bid Documents are available electronically via the City’s Procurement and eVA websites. Contact the

Procurement Office, City of Hampton at (757) 727-2200 if assistance is needed.

The Project, ITB 26-08TM, Old Buckroe Pedestrian Improvements, was developed under State / VDOT

Project No: EN20-114-361/ UPC 117102, and Federal Aid Project Numbers: TAP-5A04(244).

The work under this Project generally consists of installation of pedestrian sidewalk, ADA

ramps, curb and gutter and driveway replacement along Old Buckroe Road.

This project shall be constructed in accordance with: AASHTO (American Association of State Highway

and Transportation Officials) A Policy on Geometric Design of Highways and Streets, 7th Edition dated

2018, the Virginia Department of Transportation (VDOT) Road and Bridge (R&B) Specifications, dated

2020; and VDOT R&B Standards, dated 2016; the Virginia Work Area Protection Manual, 2011 Edition

Rev. 2.1 dated 2020; the MUTCD, 11th Edition dated 2023; 2011 Virginia Supplement to the MUTCD with

Revision Number 1, 2 and 3 dated July 2022; and the Supplemental Specifications, Special Provisions and

Special Provision Copied Notes in this contract.

A-1

ITB 26-08 Old Buckroe Road Pedestrian Improvements

VDOT Project No: EN20-114-361 / UPC 117102

Federal Aid Project No.: TAP-5A04(244)

In accordance with the Code of Virginia § 2.2-4336, a Bid Security in the amount of zero percent (0%) of

the Bid shall be submitted with each Bid.

Contractor registration is required in accordance with the Code of Virginia Title 2.2 Chapter 43 and Title

54.1 Chapter 3.

Bidders shall be prequalified with VDOT, in accordance with Section 102.01 of the VDOT Road and

Bridge Specifications and as listed at any prequalified level on VDOT’s List of Prequalified Vendors.

Contract value restrictions for Probationary, Currently Inactive, and Conditional prequalificated levels are

waived for this project.

It is VDOT policy that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 must

have the maximum opportunity to participate in the performance of federally funded contracts. A list of

DBE firms certified by the SBSD and MWAA is maintained on SBSD’s website

(http://www.SBSD.virginia.gov) under the DBE Directory of Certified Vendors. Contractors are

encouraged to take all necessary and reasonable steps to ensure that DBE firms have the maximum

opportunity to compete for and perform services on contract, including participation in any subsequent

supplement contracts. If the contractor intends to subcontract a portion of the services on the project,

the contractor is encouraged to seek out and consider DBEs as potential Sub-contractors. The contractor is

encouraged to contact DBEs to solicit their interest, capability and qualifications. Any agreement between a

contractor and a DBE whereby the DBE promises not to provide services to other contractors is prohibited.

This project is federally funded with a DBE contract goal of zero percent (0%) . VDOT Forms C-49,

C-110, C-111 and C-112 are not required to be submitted. DBE participation will not count towards

bid evaluations for responsiveness.

Withdrawal of Bids due to error shall be subject to and in accordance with Section 2.2-4330 of the Code of

Virginia and the Contract Documents. The Owner reserves the right to reject any and all Bids and to waive

any minor non-substantive errors in the Bid.

The City of Hampton does not discriminate in the solicitation or awarding of contracts on the basis of race,

religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by

sFtHatWe oAr fpeodleircayl plarwoh. ibits the use of convict labor and material for projects located on this project.

All bids received in accordance with the terms of the advertisement shall be publicly opened and

announced by total amount. If any bid received is not read aloud, the name of the bidder and the reason

for not reading the bid aloud shall be publicly announced at the letting. Negotiation with contractors,

during the period following the opening of bids and before the award of the contract shall not be

permitted.

Unless otherwise provided in the Invitation to Bid, the name of a certain brand, make or manufacturer

shall not restrict bidders to the specific brand, make or manufacturer named and shall be deemed to

convey the general style, type, character, and quality of the article desired. Any article that the public

body in its sole discretion determines to be the equal of that specified, considering quality, workmanship,

economy of operation, and suitability for the purpose intended, shall be accepted.

By: Tammy Martin

Senior Buyer

City of Hampton

Procurement Department

A-2

ITB 26-08 Old Buckroe Road Pedestrian Improvements

VDOT Project No: EN20-114-361 / UPC 117102

Federal Aid Project No.: TAP-5A04(244)

REQUIRED BID RESPONSE DOCUMENTS

I. BID FORM

Bids due:

Bids to be opened:

Contract time limit

Performance Bond:

Payment Bond:

Bid Security:

Tuesday, December 30, 2025

10:00 am ET

180 Days

100%

100%

5%

To: City of Hampton, Virginia

1 Franklin Street, Suite 345

Hampton, VA 23669

A. BID PROPOSAL

In compliance with the Contract Documents, titled ITB 26-08TM, Old Buckroe

Road Pedestrian Improvements, VDOT Project No: EN20-114-361 / UPC 117102, Federal Aid

Project No.: TAP-5A04(244), and all Addenda issued to date all of which are part of

this Bid, the undersigned hereby proposes to furnish all items including materials,

supervision, labor, and equipment in strict accordance with, said Contract Documents, for the total base

sum of:

SEE CONTRACTOR BID TABULATION SHEET(S), STARTING NEXT PAGE

B-1

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