Project Information

Bid Title

212 - Server & Maintenance Contract for Servers - May 2026

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 1, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

212 - Server & Maintenance Contract for Servers - May 2026

File Number: 212
Closing Date: May 14, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 1 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Mary Cubela

216-664-2444

mary_cubela@clevelandwater.com

Procurement Folder

159315

RFB No.

RFB 2002 202600000000212

RFB Description

Server & Maintenance Contract for Servers - May 2026

RFB Closing Date/Time

May 14, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

May 14, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Server & Maintenance Contract for Servers - May 2026

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

.

**********Please See Attachments for Additional Details & Specifications**********

.

*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****

.

*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****

.

The Department of Public Utilities (DPU) IT Section is requesting the renewal of Server Hardware Maintenance for the physical servers we

currently have in production. This maintenance is to provide hardware support in case there are any physical hardware failures on them. (IE:

hard drives, motherboards, memory, power supplies, network cards, etc.)

******Vendor MUST BE AN AUTHORIZED SERVICER OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******

.

Ship To:

Vendor Response

TASC Building

1230 Chardon Rd.

Contract Amount

$

Cleveland, OH 44117

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

INVITATION TO BID

(This is not an order.)

Page 2 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Mary Cubela

216-664-2444

mary_cubela@clevelandwater.com

Procurement Folder

159315

RFB No.

RFB 2002 202600000000212

RFB Description

Server & Maintenance Contract for Servers - May 2026

RFB Closing Date/Time

May 14, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

May 14, 2026 3:00 PM

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Mary Cubela

216-664-2444

mary_cubela@clevelandwater.com

Procurement Folder

159315

RFB Closing Date/Time

May 14, 2026 3:00 PM

RFB No.

RFB 2002 202600000000212

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Server & Maintenance Contract for Servers - May 2026

Department/Division Public Bid Opening Date/Time

2002

May 14, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

RFB #2002*0212

Bid for Server & Maintenance Contract for Servers – May 2026

Item Number Qty.

(If Applicable)

1

Unit of

Measure

Lot

Item Number Qty.

(If Applicable)

20

Unit of

Measure

Hours

Unit Extension

Description

Cost

Service and Maintenance contract

for all listed servers for a period of 1

(one) year. Response Times shall be

the next business day for all servers.

Server maintenance shall be

available Monday-Friday from 7 am

to 6 pm. Maintenance shall cover

parts and labor for all hardware

failure issues that may arise.

Maintenance shall include providing

additional hard drives and memory

during the coverage period.

Unit Extension

Description

Cost

Additional technical

support/maintenance as needed to

be provided at the standard rate of

$___per hour not to exceed _20_

hrs.

(No tiered rate)

*****The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov -

ONLY*****

Page 1 of 8

RFB #2002*0212

Bid for Server & Maintenance Contract for Servers – May 2026

*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY

Applicable Costs*****

*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid

Submission for ALL items Bided*****

Total Amount = $

Vendor

Dell

Dell

Dell

Dell

HP

Model

NX3230

NX3230

PowerEdge 2950

PowerEdge 2950

ProLiant DL380

Gen9

Dell Service

Tag

F51F0M2

F51D0M2

94H67C1

5ZQ87C1

Serial Number

32956446170

32956352858

94H67C1

5ZQ87C1

MXQ529020

4

OS

Server

2019

Server

2019

2003

2003

Server

2012

Purpose

Veeam

Backup

Server

Veeam

Backup

Server

CWD DC

CWD DC

RAZ

Failover

Server

Future

No Decomm

Planned

No Decomm

Planned

Decomm After

Decomm cwd.com

Decomm After

Decomm cwd.com

No Decomm

Planned

Page 2 of 8

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541513Computer Facilities Management Services
• NAICS 541519Other Computer Related Services
• NAICS 811212Computer and Office Machine Repair and Maintenance

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