Project Information

Bid Title

Golf Cart Fleet Lease

Issuing Agency

New Smyrna Beach city

Location

Florida

Published Date

Apr 27, 2025

Closing Date

Jun 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

14-25-LS

Original Source

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Bid Documents

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Project Description

Project ID: 14-25-LS

Title: Golf Cart Fleet Lease

Addenda: 0

Release Date: 4/25/2025

Due Date: 6/9/2025

Post Information

Posted At:Fri, Apr 25, 2025 1:25 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of New Smyrna Beach (herein after, “City”) is requesting proposals from qualified golf cart manufacturer's authorized dealers to provide capital leasing options for the acquisition of sixty (60) electric golf carts and one (1) range picker.

In addition to the lease, proposers shall also provide pricing for up to twenty (20) electric golf carts that the city may rent during the peak season starting January 1st through April 30th every year during the duration of the awarded contract. The need and quantity of the rental carts may fluctuate year to year. Therefore, the city reserves the right to not order any additional carts, or any number of carts up to twenty (20) carts during the peak season.

All carts shall meet the specifications included herein and all carts will be utilized and stationed at the New Smyrna Beach Golf Course located at 1000 Wayne Avenue, New Smyrna Beach, Florida, 32168.

Authorized dealers must be licensed to do business in the State of Florida and provide other related services as noted in this document, in accordance with all specifications, terms, and conditions contained herein.

If an award is made it shall be made to the best overall proposer(s) whose proposal is most advantageous to the city, taking into consideration the evaluation factors set forth in this document.

Background

The City serves an area of 41.6 square miles in size and serves a population of approximately 33,402. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.

The City was created in 1887 by adoption of its first charter, which was replaced through Chapter 224.08, Special Acts of Florida, 1943, and subsequently amended, with the most recent update taking effect January 1, 2021.

The legislative branch of the City is composed of an elected five-member City Commission consisting of the Mayor and four Commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.

More detailed information on the government and can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Report s.

Timeline

Issue RFP Notice:

April 25, 2025

Deadline for Written Questions:

May 9, 2025, 5:00pm

Proposal Submission Deadline:

June 9, 2025, 5:00pm

Opening of Submittals:

June 10, 2025, 9:00am

Microsoft Teams Meeting: A link to join the meeting is provided in Section III.AA
or call in (audio only): 786-636-1338
Phone Conference ID: 482 260 415#

Evaluation Meeting:

June 18, 2025, 2:00pm

Microsoft Teams Meeting: A link to join the meeting is provided on the city website.
or call in (audio only): 786-636-1338
Phone Conference ID: 369 401 219#

Recommendation of award to City Commission:

July 8, 2025

Commodity Codes

• NAICS 336999All Other Transportation Equipment Manufacturing

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