Project Information

Bid Title

Statewide Cost-Per-Copy Services, Rental, and Purchase of Print Devices

Issuing Agency

State Government of Ohio

Location

Ohio

Published Date

Jun 24, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

SRC0000033001

Original Source

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Bid Documents

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Project Description

Solicitation ID:	SRC0000033001
Solicitation Name:	Statewide Cost-Per-Copy Services, Rental, and Purchase of Print Devices
Original Begin Date:	5/26/2026 9:37:43 AM
Begin Date:	6/24/2026 9:41:16 AM
End Date:	7/1/2026 1:00:00 PM
Inquiry End Date:	6/23/2026 8:00:00 AM
Commodity:	Multi function printers
MBE Set Aside:	MBE Set Aside
Agency:	DAS-Administrative Services OHIO
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID SRC0000033001
Solicitation Name Statewide Cost-Per-Copy Services, Rental, and Purchase of Print Devices	RFx Type Invitation To Bid (ITB)
Lot # 1	Solicitation Status Open for Bidding
Round # 2	MBE Set Aside
Begin Date 6/24/2026 9:41:16 AM (ET)	Amendment?
End Date 7/1/2026 1:00:00 PM (ET)	Inquiry End Date 6/23/2026 8:00:00 AM
Summary *Amendment 1, resulting in Lot 1, Round 2 has been issued to extend the bid due date. Additionally, the bid item grid format has been modified as well as the bid questionnaire. The following updates were made to the item grid and questionnaire: Item Grid: The category item grids now allow individual line items to be declined and the maintenance agreement prices have been removed and are now part of the questionnaire. Questionnaire: The maintenance agreement prices can now be submitted using a spreadsheet in the questionnaire SCOPE : This Contract is for products and services required to fulfill the needs for “walk-up” printers and multifunction devices and related services among State of Ohio agencies and registered members of the State’s Cooperative Purchasing Program. A contract is awarded to more than one supplier of the same or similar types of products and services at varying prices for delivery within the same geographic area. The products and services are acquired by means of three methods of procurement; Cost-Per-Copy, rental, and then purchase. The Contract is limited to “walk-up” printers and multifunction devices and related services common for general office environments similar to the items categorized herein. Specialized printing and copying equipment that may be considered “mobile,” “large or wide format,” or “production type” are outside of the scope of the Contract. These limitations apply to all categories of devices whether for Cost-Per-Copy, rental, or purchase. Any additional available options or accessories must not include rent-to-own or lease-to-own options or Managed Print Services. SOLICITATION CONFERENCE : A virtual solicitation conference will be held on 06/0 3 /26 via Microsoft Teams to discuss the requirements of the solicitation. The conference will commence promptly at 9:00 am, barring an unforeseen circumstance that results in a delay of the conference. The State will not be responsible to a supplier for their failure to obtain information discussed during the solicitation conference due to their failure to attend and/or arriving after the conference has convened. The solicitation conference will not be a full review of all bid requirements, contract requirements, equipment specifications, or service standards. Bidders should read the contract and come prepared with questions and items for clarification. Contact Lloyd Harmon by noon on 06/0 2 /26 at lloyd.harmon@das.ohio.gov to make arrangements to attend the conference.	Predecessor Contract
Process OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/bidder-and-supplier-training/04-ob-training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal.
Ship To
Contracting Entity DAS-Administrative Services 1 Record(s)	Participating Agencies OHIO 1 Record(s)

Solicitation Documents

Keywords Search Reset Title Type Att. Validity End Date Validity End Date RSI032677 Contract Public Solicitation Documents (Approved) RSI032677 Contract.pdf RSI032677 Contract.pdf 1 Record(s)

Commodity Codes

• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561439Other Business Service Centers (including Copy Shops)
• NAICS 811212Computer and Office Machine Repair and Maintenance

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