Project Information

Bid Title

Labor Counsel Services - 2026

Issuing Agency

City of Orange Township

Location

New Jersey

Published Date

Oct 24, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Labor Counsel Services - 2026
Category:	Bids and Request for Qualification (RFQs)
Status:	Open

Publication Date/Time: 10/24/2025 12:00 AM Closing Date/Time: 12/4/2025 1:00 AM Related Documents: RFQ - Labor Counsel Services -2026

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Department of Law

Gracia Robert Montilus, City Attorney

Municipal Building

29 North Day Street, Second Floor

Orange, New Jersey 07050

REQUEST FOR

QUALIFICATIONS

Labor Counsel Services

January 1, 2026 - December 31, 2026

SUBMISSION DEADLINE

1:00 PM – December 4, 2025

RFQ: Labor Counsel Services

January 1, 2026 - December 31, 2026

Page 1

ABOUT THE CITY OF ORANGE TOWNSHIP

The City of Orange Township (“City”) is located in Essex County, New Jersey, and is home to approximately 31,000

residents across 4 wards (North, South, East and West). Administration of City government is overseen by an elected

Mayor and a 7-member Municipal Council (1 member from each ward and 3 at-large members), with day-to-day

operations delegated to the City’s several departments. Through the Business Administrator, the Department of

Administration is responsible for, among other things, overseeing the annual development of and advising the Mayor

and Municipal Council on matters involving the City.

PURPOSE OF REQUEST

The City is requesting proposals from qualified individuals and firms to provide legal representation in the area of Public

Sector Labor Matters on a specialized nature to the City. Qualification Statements will be evaluated in accordance with the criteria

set forth in this Request for Qualifications (RFQ).

One or more individual/firms may be selected to provide services. If selected, the governing body will approve

a resolution awarding a contract to the individual/firm which shall be based on an hourly rate of $150.00 per hour.

TERM OF APPOINTMENT

The successful respondent shall be appointed for a period of twelve (12) months, beginning January 1, 2026

and continued through December 31, 2026.

FORM AS TO SELECTION

If selected to provide services, the successful Respondent shall be awarded a Contract by the governing body,

which includes terms, amount, indemnification, insurance, termination and licensing provisions.

It is also agreed and understood that the acceptance of the representation shall be considered a release in full

of all claims against the City arising out of, or by reason of, the work done and materials furnished under this award.

RFQ: Labor Counsel Services

January 1, 2026 - December 31, 2026

Page 2

SECTION I

INTRODUCTION AND GENERAL INFORMATION

1.1 Introduction and Purpose

The City of Orange Township is soliciting Qualification Statements from interested persons and/or firms to

provide professional services, as more particularly described herein. Through a Request for Qualification

process described herein, person and/or firms interested in assisting the City with the provision of such

services must prepare and submit a Qualification Statement in accordance with the procedure and schedule

in this RFQ. The City of Orange Township will review Qualification Statements only from those persons

and/or firms that submit a Qualification Statement which includes all information required to be included as

described herein (in the sole judgment of the City).

The City intends to qualify person(s) and/or firm(s) that (a) possess the professional, financial and

administrative capabilities to provide the proposed services, and (b) will agree to work under the level of

compensation, terms and conditions determined by the City to provide the greatest benefit to the taxpayers

of the City.

1.2 Procurement Process and Schedule

The selection process is in accordance with the “New Jersey Local Unit Pay-to-Play”, Law and municipal

ordinances establishing the “pay-to-play” criteria. The City has structured a procurement process that seeks

to obtain the desired results described above, while establishing a competitive fair and open process to

assure that each person and/or firm is provided an equal opportunity to submit a Qualification Statement in

response to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in

Section 2 of this RFQ, which will be applied in the same manner to each Qualification Statement received.

Qualification Statements will be reviewed and evaluated by the City Attorney of the City of Orange

Township. The Qualification Statements will be reviewed to determine if the Respondent has met the

minimum professional, administrative and financial areas described in this RFQ. Based upon the totality of

the information contained in the Qualification Statement, including information about the reputation and

experience of each Respondent, the City Attorney will evaluate and determine which Respondents are

qualified (professionally, administratively and financially) to be submitted to the Municipal Council for

approval.

The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the

anticipated completion dates are set forth in Table 1, Procurement Schedule. The City reserves the right to,

among other things, amend, modify or alter the Procurement Schedule upon notice to all potential

Respondents.

All communications concerning this RFQ or the RFQ process shall be directed to the City’s Designated

Contact Person, in writing.

Qualification Statements must be submitted to, and be received by the Office of Procurement, via mail or hand

delivery, by 1:00 p.m. on THURSDAY, DECEMBER 4, 2025. Qualification Statements will not be

accepted by facsimile or e- mail transmissions. Qualification Statement shall be opened in the City

Attorney’s Office, located on the 2nd floor of Orange City Hall, Orange, New Jersey.

RFQ: Labor Counsel Services

January 1, 2026 - December 31, 2026

Page 3

TABLE I

ANTICIPATED PROCUREMENT SCHEDULE

ACTIVITY DATE

1. Publication of Request for Qualifications October 23, 2025.

2. Commence Issuance of Request for Qualification Packages October 23, 2025.

3. Receipt of Qualification Statement December 4, 2025.

1.3. Conditions Applicable to RFQ.

 Upon submission of a Qualification Statement in response to this RFQ, the Respondent

acknowledges and consents to the following conditions relative to the submission and review and

consideration of its Qualification Statement:

 This document is an RFQ and does not constitute a Request for Proposals (RFP).

 This RFQ does not commit the City to issue an RFQ.

 All costs incurred by the Respondent in connection with responding to this RFQ shall be borne

solely by the Respondent.

 The City reserves the right (in its sole judgment) to reject for any reason any and all responses and to

eliminate any and all Respondents responding to this RFQ from further consideration for this

procurement.

 The City reserves the right, without prior notice, to supplement, amend, or otherwise modify this

RFQ, or otherwise request additional information.

 All Qualification Statements shall become the property of the City and will not be returned.

 All Qualification Statements will be made available to the public at the appropriate time, as

determined by the City (in the exercise of its sole discretion) in accordance with law.

 The City may request Respondents to send representatives to the City for interviews.

 Any and all Qualification Statements not received by the City’s Law Department Procurement by 1:00

p.m. on THURSDAY, DECEMBER 4, 2025, will be rejected.

 Neither the City, nor its officers, officials or employees shall be liable for any claims or damages

resulting from the solicitation or preparation of the Qualification Statement, nor will there be any

reimbursement to Respondents for the cost of preparing and submitting a Qualification Statement or

for participating in this procurement process.

RFQ: Labor Counsel Services

January 1, 2026- December 31, 2026

Page 4

1.4. Rights of City.

The City reserves the right to reject any and all submissions, if necessary, or to waive any informalities in

submissions and to accept any item, items or services in the submissions that are in the best interest of the

City. The City of Orange Township reserves the right to terminate services upon notice to the submitter.

1.5. Addenda or Amendments to RFQ

During the period provided for the preparation of responses to the RFQ, the City may issue addenda,

amendments or answers to written inquiries. Those addenda will be noticed by the City and will constitute a

part of the RFQ. All responses to the RFQ shall be prepared with full consideration of the addenda issued

prior to the Qualification Statement submission date.

1.6 Cost of Qualification Statement Preparation

Each Qualification Statement and all information required to be submitted pursuant to the RFQ shall be

prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever against the

City, its officers, officials or employees for reimbursement for the payment of costs or expenses incurred in

the preparation of the Qualification Statement or other information required by the RFQ.

1.7 Qualification Statement Format.

Qualification Statements must cover all information requested in this RFQ. Qualification Statements

which in the judgment of the City fail to meet the requirements of the RFQ or which are in any way

conditional, incomplete, obscure, contain additions or deletions from requested information, or contain

errors may be rejected.

SECTION 2

SCOPE OF SERVICES

It is the City’s intent to solicit Qualification Statements from Respondents that have expertise in

providing professional legal services as described below and as set forth in the attached Notice of

Solicitation for Responses. Respondents must demonstrate that they will have the continuing capabilities to

perform these services.

The Law Department of the City of Orange Township is seeking legal support for a law firm with

substantial experience in Labor and Employment Law. Among the areas of legal representation sought by

the City are negotiation of labor contracts, e) prosecution of employee disciplinary charges, 3) defense of the

City in employment discrimination lawsuits, and 4) providing legal advice on issues concerning labor and

employment law. Counsel will have a close working relationship with the City’s Law Department.

Counsel will, on an “as needed” basis, be assigned and required to provide representation in all aspects

of labor and employment law.

Counsel may be called upon to attend meetings.

Counsel may also be called upon to provide other types of legal services of a specialized nature.

Commodity Codes

• NAICS 541110Offices of Lawyers

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