Project Information

Bid Title

Sports Medicine Services Questions 1

Issuing Agency

Shawnee State University

Location

Ohio

Published Date

Jun 17, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Sports Medicine Services

• RFQ Comprehensive Sports Medicine Services & Medical Oversight (DOCX)
• RFQ #06-30-26 Questions 1 (DOCX)

Attachment Preview

RISK MANAGEMENT AND CONTRACT SERVICES

Request for Quote

Date Issued: June 1, 2026 Due Date/Time: June 30, 2026, 3 p.m. EST

Quotes must be received at Contract Services, located in the Administration Building, Room 188, Shawnee State University, Portsmouth, OH, 45662, or by email to Joe VanDeusen at jvandeusen@shawnee.edu by the date and time specified above, and opened immediately thereafter for the same Request for Quote above. Quotes received after that date and time will be returned to the vendor unopened, upon request.

Quotes are to be submitted in accordance with the enclosed Response Instructions and Specifications. There will not be a formal Quote opening.The preferred method of submission is electronic.

Questions pertaining to any specifications contained herein should be emailed to Joe VanDeusen at jvandeusen@shawnee.edu.

Contract Services shall at all times reserve the right to reject any or all quotes, award partial quotes, waive any quote informalities or irregularities, and request new quotes if doing so is deemed to be in the best interests of Shawnee State University.

SHAWNEE STATE UNIVERSITY CONTRACTS SERVICES

Joe VanDeusen

Executive Director, Business Operations and Auxiliary Services

PLEASE READ THE INFORMATION BELOW:

By signing this document, I am agreeing, on behalf of my organization, to the specifications of this RFQ and accepting, without exception or amendment, Shawnee State University’s Standard RFQ Agreement Terms as set forth in Appendix A. All Purchase Orders resulting from this RFQ shall be subject to these instructions, terms, and requirements that shall be incorporated therein.1

SUBMITTED BY

(Company Name)

AUTHORIZED SIGNATURE DATE

(Printed Name and Title)

1 Should a respondent take exception to the University’s Standard RFQ Agreement Terms (Appendix A cited within) the respondent must submit such exceptions and/or amendments in writing to the contact above within five (5) business days prior to the Quote Closing Date. The University reserves the right to reject some, all, or none of the proposed exceptions and/or amendments and assert its Standard RFQ Agreement Terms as described in Appendix A.

REQUEST FOR QUOTE #

Comprehensive Sports Medicine Services & Medical Oversight

June 1, 2026

TABLE OF CONTENTS

SECTION I Definitions 3

SECTION II RFQ Summary and Agreement Terms 4

SECTION III RFQ Response Instructions 5

SECTION IV Request for Quote Specifications 7

SECTION V Quote Requirements and Selection Criteria 10

ATTACHMENT A RFQ Response and Certification Form 12

ATTACHMENT B Pricing Schedule 13

ATTACHMENT C Credit Card Acceptance Form 14

ATTACHMENT D Declaration of Material Assistance Instructions and Form 15

APPENDIX A Standard RFQ Agreement Terms and Conditions 18

APPENDIX B Directions to Shawnee State University 27

EXHIBIT 1 The Shawnee State Athletic Training Manual 28

EXHIBIT 2 The Shawnee State Athletics Emergency Action Plan 51

SECTION I: Definitions

Relative to this document, and any addenda incorporated herein, the following definitions apply:

Addendum(a): Written instruments, issued solely by Shawnee State University Contract Services (SSUCS), that detail amendments, changes, modifications, or clarifications to the specifications or terms and conditions of this Request for Quote (RFQ). Such written instruments shall be the sole method employed by SSUCS to amend, change, modify, or clarify this RFQ, and any claims (from whatever source) that verbal amendments, changes, modifications, or clarifications have been made shall be summarily rejected by SSUCS.

Agreement, Contract, Purchase Order: Formal award resulting from the Request for Quote or Request for Quotation.

Design Services: Engineering and/or architectural services which include the conceptual development, proposed design, and/or actual plan drawings, blueprints, and/or other schematics to produce a scope of services and work.

FOB: “Free on Board”; without charge to the purchaser for delivery on board or into a carrier at a specified point or location.

SSU: “Shawnee State University”

SSUCS: “Shawnee State University Contract Services”

SSUA: “Shawnee State University Athletics”

The University: “Shawnee State University”

May, Should: Indicates something that is requested but not mandatory. If the Bidder fails to provide information, SSUCS may, at its sole option, either request that the Bidder provide the information or evaluate the Quote without the information.

Quote Closing Date: The date and time specified in the RFQ by which a quote must be received by SSUCS. Quotes received after the stated date and time will not be considered.

Quote Issue Date: The date and time the RFQ process is opened for submission by prospective vendors.

Quote, Quotation: Response provided by proposer.

Proposer, Vendor, Supplier: Respondent to the RFP or RFQ.

RFP: Request for Proposal

RFQ: Request for Quotation

Shall, Must, Will: Indicates a mandatory requirement. Failure to meet mandatory requirements will invalidate the quote or result in the rejection of a quote as non-responsive.

SECTION II: RFQ Summary and Agreement Terms

Introduction

Shawnee State University (SSU) Athletics invites qualified organizations, healthcare systems, or sports medicine providers to submit proposals to deliver comprehensive sports medicine services and medical oversight for its intercollegiate athletics program. The selected provider will play a critical role in ensuring the health, safety, and performance of student-athletes through integrated, high-quality medical care.

To be given the fullest consideration, organizations are to submit an electronic copy of their quote to Shawnee State University, Contract Services, located in the Administration Building, Room 188 (mailing address is 940 Second Street, Portsmouth, OH 45662-4344), by 3 p.m., June 30, 2026.

Background

“We prepare today’s students to succeed in tomorrow’s world.”

Shawnee State University Mission Statement (Adopted by SSU Board of Trustees, 2021)

The University is dedicated to achieving the goals in the above mission statement and in the goals, priorities, and vision statements that emanate from it.

Shawnee State University Athletics is a mission-driven program with a strong commitment to student-athlete welfare and competitive success. As the department continues to grow and evolve, it seeks a forward-thinking sports medicine partner to deliver high-quality, compliant, and innovative care that meets the demands of modern collegiate athletics.

Shawnee State University (SSU), located in Portsmouth, Ohio, is a regional public institution serving southern Ohio and the surrounding Appalachian region. Athletics is a key component of campus life, supporting student engagement, recruitment, and retention.

SSU Athletics will compete the NCAA as a member of the Mountain East Conference. The department sponsors multiple men’s and women’s varsity programs and serves approximately 350 student-athletes annually.

The department emphasizes a student-athlete-first philosophy, prioritizing health, safety, academic success, and competitive excellence. Core facilities include Waller Gymnasium, outdoor competition venues, a strength and conditioning center, and athletic training spaces.

SSU currently utilizes a combination of athletic training and external medical services and is seeking to transition to a more integrated, comprehensive sports medicine model with enhanced physician access, expanded coverage, standardized care protocols, and clear medical oversight.

Through this RFP, SSU aims to establish a partnership that ensures high-quality, compliant, and independently governed healthcare services, aligned with best practices from organizations such as the National Athletic Trainers' Association, while supporting the long-term health and performance of its student-athletes.

RFQ Agreement Terms

Respondents are cautioned to read this entire document carefully and to prepare and submit their response providing all requested information in accordance with the terms and conditions set forth herein. To be considered, Respondents must submit a complete response to this RFQ in the format detailed by the specifications. Quotes must be dated, signed by an official authorized to bind the Respondent to the terms of their quote, and submitted to the University in accordance with the instructions, terms, and conditions of this RFQ.

The University reserves the right to:

• Reject any or all quotes received in response to this RFQ;

• Request clarification from any Respondent on any or all aspects of its quote;

• Cancel and/or reissue this RFQ at any time;

• Retain all quotes submitted in response to this RFQ; and,

• Invite some, all, or none of the Respondent(s) for interviews and further negotiations/discussion. The University reserves the right to negotiate the pricing and all terms and conditions associated with this RFQ process with the selected vendor(s).

See Appendix A for the entire Agreement Terms and Conditions (pages 18 – 26).

SECTION III: RFQ Response Instructions

PROJECT SUMMARY: Shawnee State University Athletics invites proposals from qualified healthcare organizations to provide comprehensive sports medicine services and medical oversight for its intercollegiate student-athletes.

The University seeks a partner to deliver an integrated model of care that includes physician leadership, athletic training services, and full-spectrum sports medicine support. The selected provider will play a critical role in ensuring the health, safety, and performance of all student-athletes.

1. RFQ SCHEDULE OF EVENTS

The University will make every effort to adhere to the schedule detailed below:

RFQ Issued via the University’s website June 1st 2026

Deadline for submitting written questions June 15st, 2026 at 3 p.m. EST

RFQ Quote Closing Date June 30th, 2026 at 3 p.m. EST

Interviews (if needed) July 6th, 2026

Anticipated Award Date July 31st, 2026

The Selection Committee intends to conduct respondent interviews on June 22nd, 2026. Those organizations chosen for an interview will be contacted to schedule their interview time. The University will allow respondents 30 minutes to introduce their staff, to highlight what differentiates their organization from others, and to explain why their organization is the best selection for SSU. The University has also allotted an additional 15 minutes for questions from the Selection Committee.

Interviews will be conducted on the Shawnee State University campus or virtually (via Microsoft Teams). Directions to the interview location or a Teams invitation will be provided to the organizations selected to participate.

2. RFQ INSTRUCTIONS

Respondents shall submit the following:

The following items are to be included in the quote response package by the quote due date and time. Failure to do so may invalidate the quote response.

• Signed and dated RFQ cover sheet

• Attachment A – RFQ Response and Certification Form - (completed and signed)

• Attachment B – Pricing Schedule (completed and signed)

• Attachment C – Credit Card Acceptance Form (completed and signed)

• Attachment D – Declaration of Materials Assistance Form (completed and signed)

• Other applicable Attachments that may assist the University’s evaluation

The University reserves the right to request, at its sole discretion, from some or all of the respondents, any further information or documentation that it deems necessary for the issuance of an agreement.

3. QUESTIONS REGARDING THE RFQ

Respondents must submit written questions regarding this RFQ by 3 p.m., EST, on June 15th , 2026. All questions should be submitted via email as indicated below.

Questions pertaining to this RFQ must be directed solely to:

Joe VanDeusen, Executive Director, Business and Auxiliary Operations

Shawnee State University

940 Second Street

Portsmouth, OH 45662-4344

Email: jvandeusen@shawnee.edu

During the University’s competitive selection process, up to and including the issuance of a final letter of award, under no circumstances may a respondent contact other individuals at the University to discuss any aspect of this inquiry or attempt to influence the process. Failure of a Respondent to comply with this protocol may invalidate their response to the Request for Quote.

4. RFQ QUOTE CLOSING DATE AND LOCATION

Responses to this RFQ must be received by 3 p.m., EST on June 30th, 2026.

The University accepts no responsibility for delays in the university mail system, the U.S. Postal Service, or any commercial mail carrier. It is the responsibility of the respondent to ensure that its quote is delivered to the proper place by the proper time. Any quotes received after the stated date and time will be disqualified.

Quotes will be received at:

Email Address: jvandeusen@shawnee.edu

Mailing Address: Shawnee State University

Contract Services

940 Second Street

Portsmouth, Ohio 45662-4344

Delivery Address: Shawnee State University

Contract Services

Administration Building, First Floor, Room 188

Portsmouth, Ohio 45662

Bid envelopes shall be sealed and clearly marked:

RFQ #

Comprehensive Sports Medicine Services & Medical Oversight

Shawnee State University

Bid envelopes must include:

One (1) electronic copy of the Respondent’s quote.

SECTION IV: Request for Quote Specifications

1. STATEMENT OF WORK

Shawnee State University seeks quotes for Comprehensive Sports Medicine Services & Medical Oversight

The scope of duties includes but are not limited to:

Medical Oversight

• Designation of a Medical Director (licensed physician)

• Development and enforcement of sports medicine policies and protocols

• Oversight of clinical decision-making independent of coaching staff

• Compliance with NAIA/NCAA (as applicable), conference, and institutional guidelines

Athletic Training Services

• Certified Athletic Trainers (ATCs) for practices and competitions

• Injury evaluation, treatment, and rehabilitation

• Emergency care and on-field coverage

• Maintenance of medical records (HIPAA compliant)

Physician Services

• Team physician availability (orthopedic and/or primary care)

• Weekly or regularly scheduled clinic hours

• Game/event coverage as needed

• Referral network for specialty care

Rehabilitation & Therapy

• Physical therapy services

• Return-to-play protocols

• Injury prevention programming

Performance & Wellness Support

• Strength and conditioning collaboration

• Nutrition guidance (optional but preferred)

• Mental health referral coordination

Administrative & Compliance

• Documentation and reporting

• Insurance coordination assistance

• NCAA/NAIA compliance support (e.g., concussion protocols, sickle cell screening)

2. ORGANIZATIONAL INFORMATION

Quotes must clearly address each point listed below:

• Experience with collegiate or professional athletics programs

• Licensed and certified medical professionals

• Capacity to provide comprehensive, integrated services

• Strong references from similar institutions

• Understanding of collegiate athletics compliance requirements

SECTION V: Quote Requirements and Selection Criteria

1. RESPONSE FORMAT

In order to receive consideration, organizations responding to this Request for Quote are required to submit one (1) electronic version of their quote in an email, sealed envelope or package clearly indicating the contents, before and no later than the date and time specified on the RFQ. All aspects of the quote must be clearly explained; the respondent should not assume an opportunity to add further information will exist after submission.

Proposals must include:

1. Executive Summary

2. Organizational Overview

3. Detailed Service Plan

4. Staffing Model & Credentials

5. Coverage Plan (practices, games, events)

6. Medical Oversight Structure

7. Technology & Recordkeeping Systems

8. Cost Proposal (itemized and transparent)

9. References (minimum of three)

10. Insurance & Liability Coverage Details

Signatures required: The RFQ cover sheet and Attachments A, B, C, and D (if applicable) must be completed and signed by the person authorized by the respondent to sign such documents on their behalf. Quotes in the amount of $100,000 or more must include a completed and signed Declaration of Material Assistance (Attachment D). Failure to sign the quote or submit the required signed forms may disqualify the quote. Any quote that does not include prices, terms, the RFQ number, date, and a realistic delivery promise may be considered an incomplete quote.

• Respondents may submit any number of quotes, but if more than one quote is submitted, they should be included in the same document. For each distinct alternate quote, add an appendix containing only those sections that differ from the main quote. For each such instance, include an identifier such as Appendix A at the center top of the page.

2. SELECTION CRITERIA

Proposals will be evaluated based on:

• Quality and comprehensiveness of services

• Experience and qualifications

• Cost-effectiveness

• Responsiveness to RFP requirements

• Ability to integrate with SSU Athletics culture and needs

• References and past performance

ATTACHMENT A

REQUEST FOR QUOTE RESPONSE AND CERTIFICATION FORM

This form must be completed and signed or your bid will be judged non-compliant and disqualified as non-responsive.

By signing below, Contractor warrants that it is not subject to an unresolved finding for recovery under ORC 9.24. If the warranty is false on the date the parties sign an Agreement resulting from this RFQ, such and any future Agreement is void ab initio, and the Contractor must immediately repay to the State any funds paid under any such Agreement.

Company Name:

Address:

Authorized Signature:

Printed Name and Title:

Date:       Bidder is an individual, the sole shareholder of a

corporation, or the sole member of a limited liability

Telephone:       company.

Fax:       Bidder is NOT an individual, the sole shareholder of

a corporation, or the sole member of a limited liability

Email:       company.

Federal Tax ID or Social Security Number:

All bids submitted are taken by the University as offers to sell by the bidder and acceptance shall occur only by the issuance of a University Purchase Order or Procurement Card or where appropriate, upon the execution of a written contract.

ELECTRONIC INVOICING AND PAYMENT CAPABILITY

All bidders must complete the following information:

1. Does your company offer electronic invoicing? Yes No

If yes, please specify method:

2. Is your company capable of receiving payment via ACH transfer? Yes No

BUY OHIO

Economic preference shall be awarded to Ohio Bidders and Bidders from “Border” states (Indiana, Kentucky, Michigan, New York, Pennsylvania, and West Virginia), provided those states do not impose economic restraints on products produced or mined in Ohio. An “Ohio Bidder” describes one who offers Ohio products (defined to mean products which are mined, excavated, produced, manufactured, raised, or grown in the state by a person where the input of Ohio products, labor, skill or other services constitutes no less than 25 percent of the manufactured cost) or a Bidder who demonstrates significant Ohio economic presence (defined to mean business organization that: have sales offices, divisions, sales outlets or manufacturing facilities in Ohio or facilities demonstrate a significant capital investment in Ohio; pay required taxes to the state of Ohio; and are registered and licensed to do business in the state of Ohio with the office of Secretary of State).

ATTACHMENT B

PRICING SCHEDULE

This form must be completed and signed or your bid will be judged non-compliant and disqualified as non-responsive.

Quote of:

Company Name

To: Shawnee State University

Ref: RFQ #

Having carefully examined all the specifications and requirements of this RFQ and any attachments thereto, the under-signed proposes to furnish the contracted services as required pursuant to the aforementioned documents at the terms quoted below.

Pricing Schedule

Respondent shall provide a pricing schedule based on a commitment to the entire project, according to the requirements listed in this RFQ. Price quotations shall include the provision of all goods and services necessary or proper for the completion of the work. Shawnee State University and the Shawnee State University Foundation will not be liable for any costs beyond those proposed herein and awarded. Time and materials quotes are unacceptable.

Payment Terms

The following payment term options and discounts are quoted (the University’s suggested payment terms are NET 30). Bidder may offer additional payment term options and discounts for the University to consider.

Addenda Checklist

Receipt is hereby acknowledged of the following addenda to this RFQ.

(Initial if applicable) No. 1       No. 2       No. 3      No. 4

Respectfully submitted, By:

Authorized Signature

Date:

ATTACHMENT C

CREDIT CARD ACCEPTANCE FORM

This form must be completed and signed or your bid may be judged non-compliant and disqualified as non-responsive.

Will your company accept credit cards? Yes No

If yes, what is the maximum dollar limit per transaction, if any? $

Does your company charge a fee for the use of credit cards? Yes No

If yes, under what circumstances?

(Indicating “yes” will be viewed as an extra charge. Companies are strongly discouraged from charging credit card transaction fees.)

If yes, what is the percentage charged for each transaction?       %

COMPANY

AUTHORIZED SIGNATURE DATE

PRINT NAME       TITLE

ATTACHMENT D

DECLARATION OF MATERIAL ASSISTANCE

Quotes totaling $100,000 or more must include this completed, dated, and signed form.

*************************** FOR INSTRUCTIONAL USE ONLY ***************************

READ BEFORE COMPLETING YOUR DMA FORM

Forms not conforming to the specifications listed below or not submitted to the appropriate agency or office will not be processed.

• To complete this form, you will need a copy of the Terrorist Exclusion List for reference. The Terrorist Exclusion List can be found on the Ohio Homeland Security Web site at the following address:

http://www.homelandsecurity.ohio.gov/dma.asp

• Be sure you have the correct DMA form. If you are applying for a state issued license, permit, certification or registration, the “State Issued License” DMA form must be completed (HLS 0036). If you are applying for employment with a government entity, the “Public Employment” DMA form must be completed (HLS 0037). If you are obtaining a contract to conduct business with or receive funding from a government entity, the “Government Business and Funding Contracts” DMA form must be completed (HLS 0038). The Pre-certification form (HLS 0035) should only be completed if you are specifically instructed to do so by the agency or office requesting the form.

• Your DMA form is to be submitted to the issuing agency or entity. “Issuing agency or entity” means the government agency or office that has requested the form from you or the government agency or office to which you are applying for a license, employment or a business contract. For example, if you are seeking a business contract with the Ohio Department of Commerce’s Division of Financial Institutions, then the form needs to be submitted to the Department of Commerce’s Division of Financial Institutions. Do NOT send the form to the Ohio Department of Public Safety UNLESS you are seeking a license from or employment or business contract with one of its eight divisions listed below.

• Department of Public Safety Divisions:

Administration Ohio Homeland Security*

Ohio Bureau of Motor Vehicles Ohio Investigative Unit

Ohio Emergency Management Agency Ohio Criminal Justice Services

Ohio Emergency Medical Services Ohio State Highway Patrol

• DO NOT SEND THE FORM TO OHIO HOMELAND SECURITY UNLESS OTHERWISE DIRECTED. FORMS SENT TO THE WRONG AGENCY OR ENTITY WILL NOT BE PROCESSED.

*************************** FOR INSTRUCTIONAL USE ONLY ***************************

(Continued on next page)

Ohio Department of Public Safety

DIVISION OF HOMELAND SECURITY

http://www.homelandsecurity.ohio.gov

GOVERNMENT BUSINESS AND FUNDING CONTRACTS

In accordance with section 2909.33 of the Ohio Revised Code

DECLARATION REGARDING MATERIAL ASSISTANCE/NO ASSISTANCE TO A TERRORIST ORGANIZATION

This form serves as a declaration of the provision of material assistance to a terrorist organization or organization that supports terrorism as identified by the U.S. Department of State Terrorist Exclusion List (see the Ohio Homeland Security Division Web site for reference copy of the Terrorist Exclusion List).

Any answer of “yes” to any question, or the failure to answer “no” to any question on this declaration shall serve as a disclosure that material assistance to an organization identified on the U.S. Department of State Terrorist Exclusion List has been provided. Failure to disclose the provision of material assistance to such an organization or knowingly making false statements regarding material assistance to such an organization is a felony of the fifth degree.

For the purposes of this declaration, “material support or resources” means currency, payment instruments, other financial securities, funds, transfer of funds, and financial services that are in excess of one hundred dollars, as well as communications, lodging, training, safe houses, false documentation or identification, communications equipment, facilities, weapons, lethal substances, explosives, personnel, transportation, and other physical assets, except medicine or religious materials.

COMPLETE THIS SECTION ONLY IF YOU ARE AN INDEPENDENT CONTRACTOR
LAST NAME	FIRST NAME	MI
HOME ADDRESS
CITY	STATE	ZIP	COUNTY
HOME PHONE	WORK PHONE
COMPLETE THIS SECTION ONLY IF YOU ARE A COMPANY, BUSINESS OR ORGANIZATION
LAST NAME	FIRST NAME	MI
BUSINESS/ORGANIZATION NAME	PHONE
BUSINESS ADDRESS
CITY	STATE	ZIP	COUNTY

DECLARATION

In accordance with section 2909.32 (A)(2)(b) of the Ohio Revised Code

For each question, indicate either “yes” or “no” in the space provided. Responses must be truthful to the best of your knowledge.

1. Are you a member of an organization on the U.S. Department of State Terrorist Exclusion List? Yes No

2. Have you used any position of prominence you have with any country to persuade others to an organization Yes No

on the U.S. Department of State Terrorist Exclusion List?

3. Have you knowingly solicited funds or other things of value for an organization on the U.S. Department of State Yes No

Terrorist Exclusion List?

4. Have you solicited any individual for membership in an organization on the U.S. Department of State Terrorist Yes No

Exclusion List?

5. Have you committed an act that you know, or reasonably should have known, affords “material or resources” Yes No

to an organization on the U.S. Department of State Terrorist Exclusion List?

6. Have you hired or compensated a person you knew to be a member of an organization on the Department of Yes No

State Terrorist Exclusion List, or a person you knew to be engaged in planning, assisting, or carrying out an

act of terrorism?

HLS 0038 8/06 Page 2 of form

In the event of a denial of a government contract or government funding due to a positive indication that material assistance has been provided to a terrorist organization, or an organization that supports terrorism as identified by the U.S. Department of State Terrorist Exclusion List, a review of the denial may be requested. The request must be sent to the Ohio Department of Public Safety’s Division of Homeland Security. The request forms and instructions for filing can be found on the Ohio Homeland Security Division Web site.

CERTIFICATION

I hereby certify that the answers I have made to all of the questions on this declaration are true to the best of my knowledge. I understand that if this declaration is not completed in its entirety, it will not be processed and I will be automatically disqualified. I understand that I am responsible for the correctness of this declaration. I understand that failure to disclose the provision of material assistance to an organization identified on the U.S. Department of State Terrorist Exclusion List, or knowingly making false statements regarding material assistance to such an organization is a felony of the fifth degree. I understand that any answer of “yes” to any question, or the failure to answer “no” to any question on this declaration shall serve as a disclosure that material assistance to an organization identified on the U.S. Department of State Terrorist Exclusion List has been provided by myself or my organization. If I am signing this on behalf of a company, business or organization, I hereby acknowledge that I have the authority to make this certification on behalf of the company, business or organization referenced on page 1 of this declaration.

APPLICANT SIGNATURE DATE

HLS 0038 8/06 Page 3 of form

Appendix A:

Standard RFQ Agreement Terms and Conditions

1. Acceptance of Products and Services: All products furnished and all services performed under this Contract shall be to the satisfaction of the University and in accordance with the specifications, terms, and conditions of the Contract. The University reserves the right to inspect the products furnished or the services performed and to determine the quality, acceptability, and fitness of such products or services.

2. Additional Information: The University reserves the right to contact any bidder for clarification of information submitted, to contact current and past customers referenced in the quote, and to use other sources of obtaining information regarding the bidder, which may be deemed appropriate and would assist in the evaluation. In addition, the University reserves the right to negotiate any point in the quote or the subsequent contract with the selected bidder.

3. Applicable Laws: Awarded respondents will abide by all applicable federal, state, county, and city laws and regulations and will obtain (or demonstrate current possession of) any and all permits and licenses that may be required. Failure to meet (or to keep current) these requirements may result in termination of any agreement entered into.

Any agreement resulting from this RFQ will be governed by the laws of the State of Ohio.

4. Assignment: Any agreements entered into as a result of this offering may not be assigned by the selected vendor without the expressed written consent of the University.

5. Audits and Examination of Records: SSU/SSUF shall have the right, at any time, to audit the Sports Medicine Provider’s financial records that apply to SSU/SSUF by using a reputable auditing organization selected by the University. Each such audit shall be at the expense of SSU/SSUF unless such audit discloses that the selected Sports Medicine Provider has not followed the guidelines established in the agreement, in which event the entire cost of the audit shall be borne by the Sports Medicine Provider.

6. Awards: Any agreement entered into as a result of this inquiry may be awarded to one supplier or to several as multiple awards, whichever is in the best interest of the purpose and intent of the University. The University reserves the right to judgment concerning quality of product, service, and the supplier(s) capability to service the agreement. If an award is made, the vendor(s) determined to have offered the best overall value to the University shall be accepted

7. Bid Response: It is the sole responsibility of the bidder to submit their bid response ON TIME and at the location shown within this RFQ. Requests for extension of the due date or time may not be considered. LATE BIDS, E-MAIL OR FAX RESPONSES WILL NOT BE ACCEPTED.

8. Campaign Contributions: Company hereby certifies that all applicable parties listed in Division (l) (3) or (J) (3) of O.R.C. Section 3517.13 are in full compliance with Divisions (l) (1) and (J) (1) of O.R.C. Section 3517.13.

9. Cancellation for Lack of Funding: The University may, upon written notice to the proposer receiving the contract, suspend or terminate the unpaid balance of the contract without any further obligation on the part of the University in the event that the Ohio General Assembly fails to appropriate sufficient funds, in a subsequent biennium, to assure full performance of the contract’s terms. The supplier(s) shall be notified in writing of such non-appropriation at the earliest opportunity.

10. Cash Discount and Procurement Card: The University will endeavor to use any cash terms offered and these may be considered in determining the bidder’s final net price depending on the discount period.

Appendix A:

Standard RFQ Agreement Terms and Conditions (continued)

In the event the University is entitled to a cash discount, the period of computation will commence on the date of delivery or receipt of a correctly completed invoice, whichever is later. If an adjustment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash discount, the University is entitled to a cash discount with the period commencing on the date it is determined that a cash discount applies.

The University has expanded and continues to expand its procurement card program. Whether the quote includes an option for payment by credit card may be relevant in the University’s selection and award process. Quotes submitted shall identify if payments via the University’s credit card are acceptable to your organization at the price(s) quoted. Added fees or surcharges that apply for payments via credit cards must be identified in the bidder’s quote and will be used in the selection criteria.

11. Compliance: Bidder(s) warrant that both in submission of its quote and performance of any resultant purchase order or contract, Bidder will comply with all applicable Federal, state, and local laws, regulations, rules, and/or ordinances.

12. Conflict of Interest: By submitting a response to this RFQ, bidder acknowledges that no conflict of interest exists between the bidder and Shawnee State University, or consultant and its employees, or any members of their families in relation to any university policies or guidelines or state laws. Any person who acquires a conflicting personal interest as of the date the work herein is to begin shall immediately disclose such interest to the University in writing.

13. Contract Amendments: The Contract may be amended within the Contract period by mutual consent of the parties. No modification or amendment to the Contract shall become valid unless in writing and signed by both parties. All correspondence regarding modifications or amendments to the Contract must be forwarded to the University’s Director of Procurement for prior review and approval.

14. Contract Completion: If the University cannot reach an agreement with the selected organization within thirty (30) days after their selection, the University reserves the right to award a contract to the organization determined to be the next most qualified.

15. Contract Extension: It is understood and agreed that Shawnee State University reserves the right to extend the contract period a maximum of thirty (30) days beyond the normal expiration date of this contract. Any further extension as may be required shall be through mutual assent.

16. Declaration Regarding Material Assistance/Non Assistance to a Terrorist Organization: Company hereby represents and warrants that it has not provided any material assistance, as that term is defined in O.R,C. Section 2909.33(C), to any organization identified by and included on the United States Department of State Terrorist Exclusion List and that it has truthfully answered “no” to every question on the ‘Declaration Regarding Material Assistance/Non-Assistance to a Terrorist Organization.’ Contractor further represents and warrants that it has provided or will provide such to Agency prior to execution of this Agreement. If these representations and warranties are found to be false, this Agreement is void ab initio and Contractor shall immediately repay to Agency any funds paid under this Agreement. Please review the following link regarding Demonstration of Material Assistance with Homeland Security and complete the form made part of this RFQ: http://www.homelandsecurity.ohio.gov/dma.asp

17. Default: In the event the Contractor fails to carry out or comply with any of the terms and conditions of the Contract with the University, the University may notify the Contractor of such failure or default in writing and demand that the failure or default be remedied within ten days. In the event that the Contractor fails to remedy such failure or default within the ten-day period, the University shall have the right to cancel the Contract.

Appendix A:

Standard RFQ Agreement Terms and Conditions (continued)

Without limiting the foregoing, the following shall constitute a material breach by the Contractor, upon the occurrence of which the Contractor shall immediately notify the University: the Contractor ceases its business operation, makes a general assignment for the benefit of creditors, is adjudged bankrupt, or becomes insolvent.

The cancellation of the Contract, under any circumstances whatsoever, shall not effect or relieve Contractor from any obligation or liability that may have been incurred or will be incurred pursuant to the Contract. Such cancellation by the University shall not limit any other right or remedy available to the University at law or in equity.

18. Drug Free Work Place: The selected Vendor must be enrolled in, and in good standing in, a Drug Free Work Place Program approved by the Ohio Bureau of Workers’ Compensation at time of contract execution with the University and must comply with Ohio Revised Code Section 153.03 regarding its and any subcontractors’ drug free work place program requirements.

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Commodity Codes

• NAICS 621111Offices of Physicians (except Mental Health Specialists)

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