620 - Various Promotional Items

Project Information

Bid Title
620 - Various Promotional Items
Issuing Agency
City of Cleveland
Location
Ohio
Published Date
Dec 3, 2025
Closing Date
Dec 16, 2025
Government Level
State & Local
Status
Closed
Original Source
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Bid Documents
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Project Description


620 - Various Promotional Items

File Number: 620
Closing Date: December 16, 2025, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 9
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Simon Mastroianni
216-664-2444
Simon_Mastroianni@clevelandwater.com
Procurement Folder
156942
RFB No.
RFB 2001 202500000000620
RFB Closing Date/Time
December 16, 2025 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Tumbler - Stainless Steel
Tumbler: Stainless Steel with #5 PP Plastic Inner
RFB Description
Various Promotional Items - December 2025
Department/Division Public Bid Opening Date/Time
2001
December 16, 2025 3:00 PM
Item Quantity/
UOM
1460.00000 /
EA
Event Date
Service
Dates
Catalog
Discount
****************Please See Attachments for Additional Details & Specifications********************
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
.
Number of Days for Delivery After Award: _____________
.
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
*****Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid
Received*****
.
Vendor MUST Submit sample(s) for review and testing upon request within ten (10) business days after request. All samples are at "No
Charge" to the City of Cleveland. Arrangements must be made within five (5) business days after the evaluation period to pick up samples,
which will be returned to the bidder unless consumed by the testing. The City of Cleveland assumes no financial or legal responsibilities for
the samples. Material Safety Data Sheet(s) must be submitted with each and every sample, if applicable. Please clearly mark your sample(s)
in a separate envelope or package with vendor information & RFB Number. Place your bid in a separate envelope than your sample(s).
***************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***************
.
Ship To:
Water-Administration
Water-Administration
1201 Lakeside Avenue
Cleveland, OH 44114
Unit Price
$
Vendor Response
Extension
$
Delivery Days
Day(s)
INVITATION TO BID
(This is not an order.)
Page 2 of 9
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Simon Mastroianni
216-664-2444
Simon_Mastroianni@clevelandwater.com
Procurement Folder
156942
RFB No.
RFB 2001 202500000000620
RFB Closing Date/Time
December 16, 2025 3:00 PM
Group/
Line#
Commodity Description
1 / 2 Astro LED Flashlight
Astro LED Flashlight
RFB Description
Various Promotional Items - December 2025
Department/Division Public Bid Opening Date/Time
2001
December 16, 2025 3:00 PM
Item Quantity/
UOM
730.00000 /
EA
Service
Dates
Catalog
Discount
****************Please See Attachments for Additional Details & Specifications********************
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
.
Number of Days for Delivery After Award: _____________
.
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
*****Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid
Received*****
.
Vendor MUST Submit sample(s) for review and testing upon request within ten (10) business days after request. All samples are at "No
Charge" to the City of Cleveland. Arrangements must be made within five (5) business days after the evaluation period to pick up samples,
which will be returned to the bidder unless consumed by the testing. The City of Cleveland assumes no financial or legal responsibilities for
the samples. Material Safety Data Sheet(s) must be submitted with each and every sample, if applicable. Please clearly mark your sample(s)
in a separate envelope or package with vendor information & RFB Number. Place your bid in a separate envelope than your sample(s).
***************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***************
.
Ship To:
Water-Administration
Water-Administration
1201 Lakeside Avenue
Cleveland, OH 44114
Unit Price
$
Vendor Response
Extension
$
Delivery Days
Day(s)
INVITATION TO BID
(This is not an order.)
Page 3 of 9
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Simon Mastroianni
216-664-2444
Simon_Mastroianni@clevelandwater.com
Procurement Folder
156942
RFB No.
RFB 2001 202500000000620
RFB Closing Date/Time
December 16, 2025 3:00 PM
Group/
Line#
Commodity Description
1 / 3 Simplistic Pen
Simplistic Pen
RFB Description
Various Promotional Items - December 2025
Department/Division Public Bid Opening Date/Time
2001
December 16, 2025 3:00 PM
Item Quantity/
UOM
1460.00000 /
EA
Service
Dates
Catalog
Discount
****************Please See Attachments for Additional Details & Specifications********************
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
.
Number of Days for Delivery After Award: _____________
.
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
*****Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid
Received*****
.
Vendor MUST Submit sample(s) for review and testing upon request within ten (10) business days after request. All samples are at "No
Charge" to the City of Cleveland. Arrangements must be made within five (5) business days after the evaluation period to pick up samples,
which will be returned to the bidder unless consumed by the testing. The City of Cleveland assumes no financial or legal responsibilities for
the samples. Material Safety Data Sheet(s) must be submitted with each and every sample, if applicable. Please clearly mark your sample(s)
in a separate envelope or package with vendor information & RFB Number. Place your bid in a separate envelope than your sample(s).
***************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***************
.
Ship To:
Water-Administration
Water-Administration
1201 Lakeside Avenue
Cleveland, OH 44114
Unit Price
$
Vendor Response
Extension
$
Delivery Days
Day(s)
INVITATION TO BID
(This is not an order.)
Page 4 of 9
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Simon Mastroianni
216-664-2444
Simon_Mastroianni@clevelandwater.com
Procurement Folder
156942
RFB No.
RFB 2001 202500000000620
RFB Closing Date/Time
December 16, 2025 3:00 PM
Group/
Line#
Commodity Description
1 / 4 Hand Warmers
Customized 10 Hour 2 Pack Hand Warmer
RFB Description
Various Promotional Items - December 2025
Department/Division Public Bid Opening Date/Time
2001
December 16, 2025 3:00 PM
Item Quantity/
UOM
1020.00000 /
PK
Service
Dates
Catalog
Discount
****************Please See Attachments for Additional Details & Specifications********************
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
.
Number of Days for Delivery After Award: _____________
.
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
*****Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid
Received*****
.
Vendor MUST Submit sample(s) for review and testing upon request within ten (10) business days after request. All samples are at "No
Charge" to the City of Cleveland. Arrangements must be made within five (5) business days after the evaluation period to pick up samples,
which will be returned to the bidder unless consumed by the testing. The City of Cleveland assumes no financial or legal responsibilities for
the samples. Material Safety Data Sheet(s) must be submitted with each and every sample, if applicable. Please clearly mark your sample(s)
in a separate envelope or package with vendor information & RFB Number. Place your bid in a separate envelope than your sample(s).
***************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***************
.
Ship To:
Water-Administration
Water-Administration
1201 Lakeside Avenue
Cleveland, OH 44114
Unit Price
$
Vendor Response
Extension
$
Delivery Days
Day(s)
INVITATION TO BID
(This is not an order.)
Page 5 of 9
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Simon Mastroianni
216-664-2444
Simon_Mastroianni@clevelandwater.com
Procurement Folder
156942
RFB No.
RFB 2001 202500000000620
RFB Closing Date/Time
December 16, 2025 3:00 PM
Group/
Line#
Commodity Description
1 / 5 Foldable Desktop Phone Stand
Foldable Desktop Phone Stand
RFB Description
Various Promotional Items - December 2025
Department/Division Public Bid Opening Date/Time
2001
December 16, 2025 3:00 PM
Item Quantity/
UOM
730.00000 /
EA
Service
Dates
Catalog
Discount
****************Please See Attachments for Additional Details & Specifications********************
Manufacturer Name: _________________________________
.
Item/Product Number: _______________________________
.
Number of Days for Delivery After Award: _____________
.
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
*****Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid
Received*****
.
Vendor MUST Submit sample(s) for review and testing upon request within ten (10) business days after request. All samples are at "No
Charge" to the City of Cleveland. Arrangements must be made within five (5) business days after the evaluation period to pick up samples,
which will be returned to the bidder unless consumed by the testing. The City of Cleveland assumes no financial or legal responsibilities for
the samples. Material Safety Data Sheet(s) must be submitted with each and every sample, if applicable. Please clearly mark your sample(s)
in a separate envelope or package with vendor information & RFB Number. Place your bid in a separate envelope than your sample(s).
***************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***************
.
Ship To:
Water-Administration
Water-Administration
1201 Lakeside Avenue
Cleveland, OH 44114
Unit Price
$
Vendor Response
Extension
$
Delivery Days
Day(s)
Commodity Codes
  • NAICS 323113Commercial Screen Printing
  • NAICS 541890Other Services Related to Advertising
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