Project Information

Bid Title

Removal and Installation of HVAC RTU at Convention Center

Issuing Agency

City of Grand Junction

Location

Colorado

Published Date

Feb 20, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Removal and Installation of HVAC RTU at Convention Center
IFB-5852-26-DD
Responses Due March 6, 2026, before 1:00 p.m.

• Solicitation (PDF )
• Pre-Bid Meeting Sign In Sheet (PDF)
• Addendum No. 1 (PDF)

Attachment Preview

Purchasing Division

Invitation for Bid

IFB-5852-26-DD

Removal and Installation of HVAC RTU at Convention Center

Responses Due:

March 6, 2026, Prior to 1:00 PM

Accepting Electronic Responses Only

Responses Only Submitted Through the Rocky Mountain E-Purchasing

System (RMEPS)

www.bidnetdirect.com/colorado

(Purchasing Representative does not have access or control of the vendor side of

RMEPS. If website or other problems arise during response submission, vendor MUST

contact RMEPS to resolve issue prior to the response deadline. 800-835-4603)

NOTE: All City solicitation openings will continue to be held virtually.

Purchasing Representative:

Dolly Daniels, Senior Buyer

dollyd@gjcity.org

970-256-4048

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IFB-5852-26-DD

Invitation for Bids

Table of Contents

Section 1

Instruction to Offerors

Section 2

General Contract Conditions

Section 3

Statement of Work

Section 4

Contractor’s Bid Form

Price Proposal/Bid Schedule Form

Attachments: (Open Links in Section 3.4)

A: Existing RTU Information Plate

B: Replacement RTU Specifications

2

IFB-5852-26-DD

1. Instructions to Offerors

1.1 Americans with Disability Act (ADA) Compliance Mandate: Following HB21-1110. all

documents produced and submitted in response to this solicitation must adhere to the

provisions outlined in §§24-85-101, C.R.S., and subsequent sections, as well as the

Accessibility Standards for Individuals with a Disability, as established by the Office of

Information Technology under section §24-85-103 (2.5), C.R.S. Additionally, all

documents must align with the State of Colorado's technology standards related to

accessibility, including Level A.A. conformity with the latest iteration of the Web Content

Accessibility Guidelines (WCAG) as integrated within the State of Colorado's technology

standards.

1.2 Required Review: The Offeror is responsible for thoroughly reviewing all solicitation

documentation to gain a comprehensive understanding of the scope, specifications,

project requirements, and all associated rules, regulations, laws, conditions, instructions,

and procurement policies related to the solicitation process and the Project or Work

outlined in this Request for Proposal (RFP).

1.3 Issuing Office: This Invitation for Bid (IFB) is issued by the City of Grand Junction. All

contact regarding this IFB is to be directed to:

Dolly Daniels; Senior Buyer

dollyd@gjcity.org

With the exception of Pre-Bid or Site Visit Meeting(s) all questions, inquiries, comments,

or communication pertaining to this solicitation (whether process, specifications, scope,

etc.) must be directed (in writing) to the Purchasing Agent. Other communication may

result in disqualification.

1.4 Non-Mandatory Pre-Bid Site Meeting: Prospective bidders are encouraged to attend

a non-mandatory pre-bid meeting on Tuesday, February 17, 2026, at 10:00 AM.

Meeting location shall be in Grand Junction Convention Center, located at 159 Main St.,

Grand Junction CO 81501. The purpose of this visit will be to inspect and to clarify the

contents of this Invitation for Bids (IFB).

1.5 Purpose: The City of Grand Junction is soliciting competitive bids from qualified and

interested Contractors for all labor, equipment, and materials required to remove the

existing RTU from the Convention Center and replace it with the new Trane Unit.

All dimensions and Scope of Work shall be verified by Contractors prior to submission of

bids.

1.6 The Owner: The Owner is the City of Grand Junction, Colorado and is referred to

throughout this Solicitation. The term Owner means the Owner or its authorized

representative.

1.7 Compliance: All Offerors, by submitting a bid, agree to comply with all conditions,

requirements, and instruction of this IFB as stated or implied herein. Should the Owner omit

anything which is necessary to clear understanding of the requirements, or should it appear

3

IFB-5852-26-DD

that various instructions are in conflict, the Offeror(s) shall secure instructions from the

Purchasing Agent prior to submittal deadline.

1.8 Procurement Process: The most current version of the City of Grand Junction Purchasing

Policy and Procedure Manual is contacting.

1.9 Submission: Each proposal shall be submitted in electronic format only, and only

through

the

Rocky

Mountain

E-Purchasing

website.

(wwwbidnetdirect.com/colorado). This site offers both “free” and “paying”

registration options that allow for full access of the Owner’s documents and for

electronic submission of proposals. (Note: “free” registration may take up to 24 hours

to process. Please Plan accordingly.) Please view our “Electronic Vendor Registration

Guide” at https://co-grandjunction.civicplus.com/501/Purchasing-Bids for details.

(Purchasing Representative does not have access or control of the vendor side of RMEPS.

If the website or other problems arise during response submission, the vendor MUST

contact RMEPS to resolve the issue prior to the response deadline 800-835-4603).

Bids shall be formatted as directed in Section 4.0. Offeror’s Bid Form and Price Bid

Schedule, Submittals that fail to follow this format may be ruled nonresponsive. The

uploaded response shall be a single PDF document with all required information

included.

To participate in the virtual solicitation opening, please utilize the following information

and meeting link:

Bid Opening Removal and Installation of HVAC RTU at Convention Center

Mar 6, 2026, 1:00 – 1:30 PM (America/Denver)

Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/586004757

You can also dial in using your phone.

Access Code: 586-004-757

United States: +1 (872) 240-3311

Join from a video-conferencing room or system.

Meeting ID: 586-004-757

Dial in or type: 67.217.95.2 or inroomlink.goto.com

Or dial directly: 586004757@67.217.95.2 or 67.217.95.2##586004757

Get the app now and be ready when your first meeting starts:

https://meet.goto.com/install

1.10 Modification and Withdrawal of Bids Before Opening Bids may be modified or

withdrawn by an appropriate document stating such, duly executed and submitted to the

place where Bids are to be submitted at any time prior to Bid Opening.

1.11 Form for Price Bid: All Price Bids must be made upon the Price Bid Schedule attached

and should give the amounts both in words and in figures and must be signed and

acknowledged by the Offeror.

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IFB-5852-26-DD

The Offeror shall specify a unit price in figures for each pay item for which a quantity is

given and shall provide the products (in numbers) of the respective unit prices and

quantities in the Extended Amount column. The total Bid price shall be equal to the sum of

all extended amount prices. When an item in the Price Bid Schedule provides a choice to

be made by the Offeror, Offeror's choice shall be indicated in accordance with the

specifications for that particular item and thereafter no further choice shall be permitted.

Where the unit of a pay item is lump sum, the lump sum amount shall be shown in the

"extended amount" column and included in the summation of the total Bid.

All blank spaces in the Price Bid Schedule must be properly filled out.

Bids by corporations must be executed in the corporate name by the president or vice

president or other corporate office accompanied by evidence of authority to sign. The

corporate address and state of incorporation shall be shown below the signature.

Bids by partnerships must be executed in the partnership name and signed by a partner

whose title must appear under the signature and the official address of the partnership must

be shown below the signature.

All names must be typed or printed below the signature.

The Offeror’s Bid shall contain an acknowledgement of receipt of all Addenda, the numbers

of which shall be filled in on the Contractor’s Bid Form.

The contact information to which communications regarding the Bid are to be directed must

be shown.

1.12 Exclusions: No oral, telephonic, emailed, or facsimile bid will be considered.

1.13 Contract Documents: The complete IFB and Offeror’s response compose the Contract

Documents. Copies of bid documents can be obtained from the City Purchasing website,

https://co-grandjunction.civicplus.com/501/Purchasing-Bids .

1.14 Additional Documents: The July 2010 edition of the “City Standard Contract Documents

for Capital Improvements Construction”, Plans, Specifications and other Bid Documents

are available for review or download on the Purchasing Bids page at https://co-

grandjunction.civicplus.com/501/Purchasing-Bids.

1.15 Definitions and Terms: See Article I, Section 3 of the General Contract Conditions in the

Standard Contract Documents for Capital Improvements Construction.

1.16 Examination of Specifications: Offerors shall thoroughly examine and be familiar with

the project Statement of Work. The failure or omission of any Offeror to receive or examine

any form, addendum, or other document shall in no way relieve any Offeror from any

obligation with respect to its bid. The submission of a bid shall be taken as evidence of

compliance with this section. Prior to submitting a bid, each Offeror shall, at a minimum:

a. Examine the Contract Documents thoroughly.

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IFB-5852-26-DD

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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