Project Information

Bid Title

Instrumentation and Controls Improvements

Issuing Agency

City of Ann Arbor

Location

Michigan

Published Date

Apr 9, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-24

Original Source

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Project Description

due date & time	bid description	bid #	primary contact	status
May 12, 2026 2:00PM	Instrumentation and Controls Improvements	RFP 26-24 Plans	Ariana Wade	Open

Attachment Preview

PUBLIC IMPROVEMENT REQUEST FOR PROPOSAL

RFP# 26-24

INSTRUMENTATION AND CONTROLS IMPROVEMENTS

City of Ann Arbor

WATER TREATMENT SERVICES UNIT

Due Date: May 12, 2026 by 2:00 p.m. (local time)

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

THIS PAGE INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

SECTION I: GENERAL INFORMATION .....................................................................…3

SECTION II: SCOPE OF WORK.................................................................................. 11

SECTION III: MINIMUM INFORMATION REQUIRED ................................................. 11

SECTION IV: ATTACHMENTS .................................................................................... 19

2

SECTION I - GENERAL INFORMATION

A. OBJECTIVE

The purpose of this Request for Proposal (RFP) is to select a firm to provide

construction services to complete work at the Ann Arbor Water Treatment Plant

including demolition and replacement of instrumentation, valves, and actuators.

B. BID SECURITY

Each bid must be accompanied by a certified check or Bid Bond by a surety licensed

and authorized to do business within the State of Michigan, in the amount of 5% of the

total of the bid price.

Proposals that fail to provide a bid security upon proposal opening will be

deemed non-responsive and will not be considered for award.

C. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS

All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.

Questions will be accepted and answered in accordance with the terms and conditions

of this RFP.

All questions shall be submitted on or before April 20, 2026 at 5:00 p.m. (local

time), and should be addressed as follows:

Scope of Work/Proposal Content questions shall be e-mailed to Ariana Wade –

AWade@fishbeck.com

RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer

- CSpencer@a2gov.org

Should any prospective bidder be in doubt as to the true meaning of any portion of

this RFP, or should the prospective bidder find any ambiguity, inconsistency, or

omission therein, the prospective bidder shall make a written request for an official

interpretation or correction by the due date for questions above.

All interpretations, corrections, or additions to this RFP will be made only as an official

addendum that will be posted to a2gov.org and MITN.info and it shall be the

prospective bidder’s responsibility to ensure they have received all addenda before

submitting a proposal. Any addendum issued by the City shall become part of the

RFP, and must be incorporated in the proposal where applicable.

3

D. PRE-PROPOSAL MEETING

A mandatory pre-proposal conference for this project will be held on April 16, 2026

at 1:30 at the Ann Arbor WTP located at 919 Sunset Road, Ann Arbor, MI 48103.

Failure to attend the meeting and sign the RFP sign-in sheet at the pre-proposal

meeting will automatically disqualify a bidder from submitting a valid proposal.

Any proposal submitted by a party not attending and signing the roster at the pre-

proposal meeting will not be opened or considered. Administrative and technical

questions regarding this project will be answered at this time. The pre-proposal

meeting is for information only. Any answers furnished will not be official until verified

in writing by the Financial Service Area, Procurement Unit. Answers that change or

substantially clarify the proposal will be affirmed in an addendum.

E. PROPOSAL FORMAT

To be considered, each firm must submit a response to this RFP using the format

provided in Section III. No other distribution of proposals is to be made by the

prospective bidder. An official authorized to bind the bidder to its provisions must sign

the proposal. Each proposal must remain valid for at least one hundred and twenty

(120) days from the due date of this RFP.

Proposals should be prepared simply and economically providing a straightforward,

concise description of the bidder’s ability to meet the requirements of the RFP. No

erasures are permitted. Mistakes may be crossed out and corrected and must be

initialed in ink by the person signing the proposal.

F. SELECTION CRITERIA

Responses to this RFP will be evaluated using a point system as shown in Section III.

A selection committee comprised primarily of staff from the City will complete the

evaluation.

If interviews are desired by the City, the selected firms will be given the opportunity to

discuss their proposal, qualifications, past experience, and their fee proposal in more

detail. The City further reserves the right to interview the key personnel assigned by

the selected bidder to this project.

All proposals submitted may be subject to clarifications and further negotiation. All

agreements resulting from negotiations that differ from what is represented within the

RFP or in the proposal response shall be documented and included as part of the final

contract.

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Commodity Codes

• NAICS 541330Engineering Services

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