Project Information

Bid Title

MILLER PARK BASEBALL FIELDS GRADING, IRRIGATION, AND PITCHER'S MOUND UPGRADES

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Apr 17, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-081

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-081
Bid Title:	MILLER PARK BASEBALL FIELDS GRADING, IRRIGATION, AND PITCHER'S MOUND UPGRADES
Category:	Invitation for Bids
Status:	Open

Description: LIVE PUBLIC BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 4/17/2026 2:20 PM Closing Date/Time: 5/13/2026 3:00 PM Pre-bid Meeting: 04/23/26 @ 2:00 PM Contact Person: MATTHEW.MARSTELLER@LYNCHBURGVA.GOV Related Documents: 2026-081 MILLER PARK BASEBALL FIELDS GRADING, IRRIGATION, AND PITCHERS MOUND UPGRADES

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Miller Park Baseball Fields Grading, Irrigation,

and Pitcher’s Mound Upgrades

Invitation for Bid 2026-081

Date Issued: April 17, 2026

Bids Due: May 13, 2026 at 3:00 p.m.

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids ................................................................................................................ 2

Bid Form ........................................................................................................................................ 3

Equal Opportunity Report Statement......................................................................................... 5

Statement Of Experience .............................................................................................................. 6

Statement Of Available Resources .............................................................................................. 7

Corporate Status Form................................................................................................................. 8

Questions To Bidders/Offerors .................................................................................................... 9

Construction Agreement ............................................................................................................ 10

Instructions To Bidders .............................................................................................................. 12

General Conditions ..................................................................................................................... 17

ATTACHMENTS:

Attachment A (Design Drawings & Irrigation Layout)

1

ADVERTISEMENT FOR BIDS

Sealed bids for “Miller Park Baseball Fields Grading, Irrigation, and Pitcher’s Mound Upgrades” will be received by

the City of Lynchburg, Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until

3:00 p.m. Local Time Prevailing May 13, 2026, and then publicly opened and read aloud in the City Hall First

Floor Conference Room. A link to a publicly available video/audio conference call will be posted on the Current

Solicitations page of the City’s website prior to the bid opening. All bids received by the posted deadline will be

opened and read aloud on the video/audio conference call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First

Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m.

to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and

timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the

deadline for submission. Please allow additional time to ensure this is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the

link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.

Please upload your bid as ONE file. As always, late bids will not be considered.

This project is to provide all labor and materials to grade the existing infield and outfield, install new irrigation, and

upgrade the pitcher’s mound at Bradford Field, and upgrade ONLY the pitcher’s mound at Lloyd Field. Both fields

are located at Miller Park located at 2100 Park Ave. Lynchburg, VA 24501. (Fort Ave. entrance)

An optional on-site pre-bid meeting will be held on April 23, 2026 at 2:00 p.m. Please meet in the parking lot at

the Fort Ave. entrance to the park. Attendance at the meeting is not a prerequisite to submit a bid.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/Bids.aspx.

The latest edition of the City’s Manual of Specifictions and Standard Details shall apply to this project.

The Manual of Specifications and Standard Details, for the City of Lynchburg may be viewed and

downloaded from the City’s website: http://www.lynchburgva.gov/manual-specifications.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional information must

be made in writing or email to matthew.marsteller@lynchburgva.gov and received by 3:00 p.m. on May 6, 2026. All

posted clarifications or addenda must be signed and accompany any bid submitted. All addenda will be posted no

later than May 8, 2026 at 3:00 p.m.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so that the

public can observe the proceedings at 3:00 p.m., May 13, 2026. The bid results will be posted on the City’s Bids

website after award is made.

PM - 2

BID FORM

Matt Marsteller, CPPB

Senior Contract Specialist

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Marsteller,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "Miller Park Baseball Fields

Grading, Irrigation, and Pitcher’s Mound Upgrades" for the City of Lynchburg, Virginia, hereby proposes to furnish

all labor, equipment, materials, and services and to perform all operations necessary to execute and complete the

Work required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual

of Specifications and Standard Details, latest edition, together with Addenda numbered __________ through

__________ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the

Construction Agreement for the sum of

DOLLARS

($

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids

or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not

specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed

on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any

quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further

understood that costs to cover all components of the Work as described in the Contract Documents are included in

this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and

we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the

Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work

on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and

all obligations no later than the completion date stated in the Contract Documents.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

PM - 3

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 4

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561730Landscaping Services

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