Project Information

Bid Title

2025 11 3/4 Ton Extended cab truck with utility box & Long bed (Utilities)

Issuing Agency

City of Dodge City

Location

Kansas

Published Date

Nov 13, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2025 11 3/4 Ton Extended cab truck with utility box & Long bed (Utilities)
Category:	Vehicle Bids
Status:	Open

Description: GENERAL PROVISIONS:  Sealed bids for one (1), ¾ Ton Extended Cab truck with Utility Box  are invited and will be received until 10:00 a.m. December 5th  at the office of the City Clerk, 100 Chaffin Road, Dodge City, Kansas  67801-0880.  All bids will be opened  immediately thereafter. A bid form to be used by each bidder is attached.  This bid form shall be submitted, together with complete specifications for the equipment being proposed, in a sealed envelope clearly marked “SEALED BID:  ¾ Ton Ext Cab Truck Utilities”.  Failure to use said bid form may be grounds for rejecting any such bid. Bids submitted by mail shall be sealed in an envelope marked as indicated above and mailed in a second envelope to the City Clerk at the address indicated. The equipment regardless of source deemed to furnish the best service for the City will be recommended to the City Commission.  The City is exempt from State and Federal taxes. Publication Date/Time: 11/12/2025 1:00 PM Publication Information: City Website Closing Date/Time: 12/5/2025 10:00 AM Contact Person: Ryan Reid rtreid@dodgecity.org Download Available: Y Fee: N Plan & Spec Available: bid document Business Hours: varies Related Documents: 2025 11 bid doc three quarter ton ext with box 1.4

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CITY OF DODGE CITY, KANSAS

Standard Specifications

for

3/4 Ton Truck Extended Cab with Utility Box Long Bed

GENERAL PROVISIONS: Sealed bids for one (1), ¾ Ton Extended Cab truck with Utility

Box are invited and will be received until 10:00 a.m. December 5th at the office of the City

Clerk, 100 Chaffin Road, Dodge City, Kansas 67801-0880. All bids will be opened

immediately thereafter.

A bid form to be used by each bidder is attached. This bid form shall be submitted, together with

complete specifications for the equipment being proposed, in a sealed envelope clearly marked

“SEALED BID: ¾ Ton Ext Cab Truck Utilities”. Failure to use said bid form may be grounds

for rejecting any such bid.

Bids submitted by mail shall be sealed in an envelope marked as indicated above and mailed in a

second envelope to the City Clerk at the address indicated.

The equipment regardless of source deemed to furnish the best service for the City will be

recommended to the City Commission. The City is exempt from State and Federal taxes.

SCOPE: This specification describes new, 2025/26 one-ton trucks. All federal and state safety

regulations pertaining to motor vehicle construction and compulsory equipment shall be part of

this specification.

ADHERENCE TO SPECIFICATIONS: Deviation from any of the requirements below shall

be stated on the bid form or attached to said form unless so stated by the bidder. The City of

Dodge City shall assume that requirements have been met and shall hold the bidder to each part

of the specifications.

Approved equal shall mean equipment and/or components which will furnish the level of service

required. The equal product shall be the same or better than that described. The City shall be the

sole judge of suitability.

HEAVY DUTY: If used in this specification, heavy duty shall mean the item to which the term

is applied shall exceed the usual quality, quantity or capacity supplied with standard production

equipment and shall be able to withstand unusual strain, exposure, temperature, wear and use.

WARRANTY: The vehicle shall be new and unused, 2025/26model, and shall be completely

prepared for customer delivery through service by a factory franchise dealer prior to delivery. A

new vehicle pre-delivery inspection and service sheet properly completed and signed by the

service manager of the seller shall be furnished with the vehicle. Each unit shall include all

inspections coupons, certicards or warranty identification cards normally furnished in the trade in

accordance with standard warranty policy. Said warranty maintenance required, when

performed by the City of Dodge City shop shall be acceptable to the dealer when it meets or

exceeds the dealers certification requirements. Evidence of such preventative maintenance shall

be furnished by the City at no cost.

IMPLEMENTATION OF WARRANTY: The bidder shall furnish an outline of the method of

implementation of the manufacturer’s standard warranty.

DELIVERY: Each unit shall be completely serviced, including packing of front wheels and

lubricated, at the time of delivery in accordance with factory service specifications. The vehicle

shall be properly cleaned, windows washed inside and outside and all stickers, markings and

protective coatings removed from the glass. The vehicle shall be delivered with separate

invoices, registration warranty papers, pre delivery inspection sheets and required manuals. In

any case where a vehicle is delivered minus any detail, including parts, items or accessories

issued as standard manufacturer’s equipment and/or as specified by the City, the Dealer will be

notified immediately and he shall furnish the missing detail within 72 hours, otherwise the City

reserves the right to purchase such detail from another source and bill the Dealer for the cost

including installation.

The use of Dealer identifying items such as license plate frames, bumper stamps, dealer tags or

any type of Dealer advertising shall not be permitted. The City will not accept delivery of any

vehicle if such material is attached and should it be necessary for the City to require the removal

of any such items, any damaged caused to the vehicle shall be repaired by the Dealer in a like-

new condition.

INFORMALITY: The City of Dodge City reserves the right to reject any or all bid, waive any

informality or to select any bid deemed to be in the best interest of the City of Dodge City.

3/4 Ton Truck Extended Cab with Utility Box (Qty 1) Utilities Department:

DETAILED MINIMUM SPECIFICATIONS:

Manufacturer’s Warranty: Warranty period shall begin when the vehicle is placed into

service by the City. The minimum warranty requirements are as follows:

UTILITY BOX: The top of the utility box and inside bed shall be spray lined with Mega-Liners

or approved equal. Color shall be black.

Comply_____ Exception_____

BASIC: Minimum 0 – 36 months, minimum 36000 miles, 100% parts and labor on the entire

vehicle, no deductible, including battery, with exceptions for tires, service adjustments and

consumable items.

Comply_____ Exceptions_____

EMISSION SYSTEM: 5 years, 100,000 miles on the powertrain control module, and catalytic

converter.

Comply_____ Exceptions_____

CORROSION: Minimum 0 – 60 months, 100,000 miles

Comply_____ Exceptions_____

Service Facilities: The vender shall operate a service facility capable of performing most repairs

associated with the equipment they represent. This facility shall be stocked with common

replacement and high wear parts, as may be designated by the equipment manufacturer, and

approved by the City.

Comply_____ Exceptions_____

Technical Requirements: The following are minimum specifications for the unit described. All

features below shall be incorporated in the equipment and all items furnished and installed into a

complete unit ready for operation.

ENGINE: The engine shall be equipped with a totalizing hour meter. The hour meter shall

be placed inside the cab and will register hours when the pickup motor is running all the time

instead of at a certain rpm.

Comply_____ Exception_____

Engine: Transmission, and Rear differential shall be configure to provide the best fuel economy

while providing the best towing capacity available.

Power Train: shall be a gas engine 6.0 liter or greater. The engine shall be equipped with a

totalizing hour meter. The hour meter shall be placed within the cab and will register hours when

the pickup is running all of the time.

Comply_____ Exception_____

TRANSMISSION: shall be an automatic with over drive, pto, and a tow/haul mode

Comply_____ Exception_____

DIFFERENTIAL:

Heavy-duty automatic locking rear differential

Comply_____ Exception_____

SUSPENSION:

Shall be heavy-duty front and rear with heavy-duty double action shock absorbers. Shall provide

the maximum payload available with smooth ride option.

Comply_____ Exception_____

WHEELS-TIRES:

Standard wheels with center caps with All-Season tires with semi aggressive tread. A spare tire

matching the wheels and tire provided with the vehicle. A tire pressure-monitoring sensor shall

also be provided with spare. A tire carrier and jack shall be provided

Comply_____ Exception_____

ELECTRICAL EQUIPMENT:

Two (2) power outlets with covers mounted in the dash. An optional power supply 12- volt from

the battery with two 30 amp fused circuits with 60 amp maxi fuse. Hook-up wires to be located

at the front of the floor console.

Comply_____ Exception_____

ALTERNATOR/ BATTERY:

Battery shall be heavy duty a minimum of 600 cold-cranking amps and maintenance free with

rundown protection and retained accessory power.

Comply_____ Exception_____

Alternator shall be heavy duty and have a minimum rating of 145 amps

Comply_____ Exception_____

MIRRORS:

Both exterior mirrors shall be heated with a day-night interior mirror.

Comply_____ Exception_____

INTERIOR:

Front seat shall be 40/20/40 split bench with outboard headrests and center fold-down console

with storage. Rear seats shall fold up for extra storage. Seats shall be made of a heavy-duty vinyl

covering. (Dealer specify color)

Comply_____ Exception_____

Flooring shall be weather resistant heavy duty rubber. (Dealer specify color) Dealer shall

provide all weather rubber floor mats for both front and rear passenger compartments.

Comply_____ Exception_____

AM/ FM radio with CD player with auxiliary jack.

Comply_____ Exception_____

Shall have power windows and door locks.

Comply_____ Exception_____

CRUISE CONTROL:

Vehicle shall be provided with cruise control for highway driving. Comply_____ Exception_____

FUEL TANK:

Capacity as regularly furnished, containing a FULL AMOUNT of fuel at the time of delivery to

the City.

Comply_____ Exception_____

PICKUP BED:

Long-Bed. The bed and bed rails shall be spray lined with Mega-Liners or approved equal. Color

shall be black

Comply_____ Exception_____

CORROSION PROTECTION:

Standard corrosion protection furnished by the manufacturer.

Comply_____ Exception_____

BUMPERS/TOWING:

Shall be equipped with front tow hooks. Rear bumper shall be step style with no slip top rubber

covers.

Comply_____ Exception_____

A tow package with trailer hitch shall be mounted to the chassis with receiver and two-inch ball. A seven-wire

harness for park, backup lamps, right and left turn signal electric brake lead, battery and ground. A six-way adapter

to be provided. Mounting the receiver hitch to the service box will not be acceptable.

Extras:

*Provide Ignition controlled extra switches with indicator lights, with 30-amp fuse, and wired to

the back of cab with extra switches mounted centrally in the dash.

Comply_____ Exceptions_____

* Provide a combination ball/pintle hook trailer hitch with 2-inch ball as manufactured by Kerns

Industrials, Inc., of Hinsdale, Illinois, or approved equal.

Comply_____ Exceptions_____

Commodity Codes

• NAICS 336211Motor Vehicle Body Manufacturing

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